Menu path: Navigate to Registration, Entry & Reports, Student Demographic, and then select Programs.
General Rules and Guidelines for Programs
The following are some guidelines for entering and maintaining programs.
Entering First Day of School
Any student who enters a program on the first day of the school year and calendar for the enrollment building will be given a date of 7/1 as a Start Date in the Programs extract file, as specified by State Guidelines. If the date is after the first day, the entered date will be reported.
Example 1: First Day of School = 09/07/2010
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In Programs: |
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|---|---|---|
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Program |
Start Date |
End Date |
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AIS |
9/7/2010 |
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|
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In Extract File: |
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|
|
Program |
Start Date |
End Date |
|
AIS |
7/1/2010 |
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Example 2: First Day of School = 09/07/2010
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In Programs: |
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|---|---|---|
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Program |
Start Date |
End Date |
|
AIS |
9/10/2010 |
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In Extract File: |
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|
Program |
Start Date |
End Date |
|
AIS |
9/10/2010 |
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Student Exit Date
Any Date-Tracking vectors that have a Start Date, End Date, AND Withdrawal Reason will be treated as an actual end to the program and will receive an End Date in the Programs extract file. Programs with both a Start Date and End Date but NO Withdrawal Reason will be treated as records for internal purposes, and no End Date will be reported in the Programs extract file.
Example 1: Student Exited the Program
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In Programs: |
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|---|---|---|---|
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Program |
Start Date |
End Date |
Withdraw Reason |
|
AIS |
9/10/2010 |
10/1/2010 |
XYZ |
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In Extract File: |
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Program |
Start Date |
End Date |
Withdraw Reason |
|
AIS |
9/10/2010 |
10/1/2010 |
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10/1/2010 End Date, since there is a withdrawal reason.
Example 2: End Date for Internal Purposes
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In Programs: |
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|---|---|---|---|
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Program |
Start Date |
End Date |
Withdraw Reason |
|
AIS |
9/10/2010 |
10/1/2010 |
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|
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|
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In Extract File: |
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|
|
Program |
Start Date |
End Date |
Withdraw Reason |
|
AIS |
9/10/2010 |
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No End Date with No Withdrawal Reason
School Level Services have a Service Provider element attached. If the Service Provider element is entered with the same entry date as the service, then the Service Provider entered will be used in the State Location field within the Programs extract file. If no Service Provider is entered, then the student's Enrollment Building will be used.
Example 1: Enrollment Building = 1
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In Programs: |
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|
|
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|---|---|---|---|---|
|
Program |
Start Date |
End Date |
Withdraw Reason |
Building |
|
AIS |
10/2/2010 |
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|
1 |
|
SERV |
10/2/2010 |
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|
4 |
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In Extract File: |
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|
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|
Program |
Start Date |
End Date |
Building |
|
|
AIS |
10/2/2010 |
|
4 |
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Example 2: Enrollment Building = 1
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In Programs: |
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|---|---|---|---|---|
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Program |
Start Date |
End Date |
Withdraw Reason |
Building |
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AIS |
10/2/2010 |
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|
1 |
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SERV |
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In Extract File: |
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|
Program |
Start Date |
End Date |
Building |
|
|
AIS |
10/2/2010 |
|
1 |
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Programs Required by the State
The following table lists the programs used for Illinois State Reporting.
|
Program Code |
Program Name |
|---|---|
|
504 |
504 Indicator |
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BRTH3 |
ISBE Birth to 3 |
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BTP01 |
ISBE Birth to Three Early Head Start |
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BTP02 |
ISBE Birth to Three Prevention Initiative |
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CHILD |
Early Childhood |
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CHRON |
ISBE Chronic Truant |
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CTE |
Career Tech Ed Indicator |
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DISTR |
District of Residence |
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DSGFT |
Gifted |
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ECP01 |
ISBE Early Childhood Preschool for All |
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ECP02 |
ISBE Early Childhood Preschool for All Expansion |
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ECP03 |
ISBE Early Childhood Head Start |
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ECP04 |
ISBE Early Childhood IDEA |
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ECP05 |
ISBE Early Childhood Preschool Title I |
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ECP06 |
ISBE Early Childhood Local District |
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ECP07 |
ISBE Early Childhood Tuition Based |
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ELL |
ELL Info |
|
ESOL |
ESOL Participation |
|
FTE |
FTE |
|
FUND |
Early Childhood Services |
|
HOME |
Building of Residence |
|
IEP |
IEP Indicators |
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ILECO |
ISBE ECO |
|
ILRSS |
ISBE RSSP |
|
ISCS |
ISCS Final Grade |
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LEP |
LEP Indicator |
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Meals |
Meal Status |
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MIG |
Migrant Indicator |
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PS-LL |
Learning Location |
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PSS |
Private School Student |
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RCDTS |
RCDTS Overrides |
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READ |
Reading 1st Indicator |
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READB |
Reading Block Grant Indicator |
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RES |
Residency |
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TBE |
TBE Program |
|
TITLE |
Title 1 Indicator |
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TPI |
TPI Program |
|
TUIT |
Tuition In |
Refer to the Programs Setup chapter in this documentation for state code equivalent values for these programs.