CA Attendance Recovery Mass Update

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Use the CA Attendance Recovery (AR) Session Mass Update page to create and update attendance recovery information for multiple students at one time. This feature allows designated users to efficiently record attendance recovery details for groups of students participating in attendance recovery programs or activities.

The Mass Update process reduces the need for individual student updates and helps ensure attendance recovery session records are maintained consistently for California state reporting purposes.

Prerequisites

Before performing a mass update:

• Verify that attendance recovery programs and sessions have been configured.

• Ensure students have eligible attendance records for recovery.

• Confirm you have the necessary security permissions to update attendance recovery data.

To perform a mass update on the AR sessions:

1. In the Prompts section, select the Area for the task: Attendance Recovery Session.

2. Specify the Field Name, which can be AR Building, AR Date, End Time, Override Minutes, Start Time, or Value (Minutes) for the attendance recovery session you want to update.

3. In the Filter section, further refine the Area to process based on the Master Schedule Information (Athletic Info page, AHA, Attendance Appeals, Attendance Recovery, CA Access, CA Alias, CA Authorization / Prohibition / Waiver Type, CA Awards, CA Carl Perkins, CA CTE Completer, CA Demographics, CA Graduation, CA Post-secondary Status, CA, Pre-ID Field, CA Prior Diploma Types, CA Prior State ID, CA SUNBUCKS, CA WBLR Course-based, CA WBLR General, CA WBLR Internship, College Readiness Summary, Counselor Summary Page, Demographic, Enrollment Online Registration fields, Expanded Learning Program Days, Extra Medical Information, Extra Student Demographicn Info, Health Medical Conditions, iGranada Transfers, Learning Location, Military Connected Status, Nurse Notes, Parent Engagement Summary, Physical Fitness Pre-ID, SpEd Summary Page, Student Login Information, or SW Log).

4. Click Load Records to display the student details meeting your criteria.

5. The following validation will be done:

   1. If there is an AR session overlap, the message “Student ID: XXXX is assigned to an AR session during the selected time range.” will be displayed.

   2. If a student is not found, the message “Student ID: XXXX not found. Unable to create the record.” will be displayed.

6. In the Records to be Updated section, the list of students is retrieved by your search based on the field values that you entered in the Prompts section and the filter criteria you entered in the Filter section. You can review this list, having the Student ID, Student Name, Building, and Grade, change the values, or remove them from the list.

7. Click Run to mass update the student course records with the values you entered.

After the update is processed:

• Student attendance recovery records are updated.

• Recovery information becomes available for attendance recovery reporting.

• Updated data can be reviewed through student records and state reporting reports.