Electronic Signatures for IPR and RC

The electronic signatures feature helps Guardians sign Report Cards (RC) and Interim Progress Reports (IPR) electronically in the Home Access Center (HAC) (via the Grades menu), instead of signing manual copies, thus making the process more efficient.

• Enable digital acknowledgment for Report Cards and Interim Progress Reports.

• Track acknowledgements in eSchoolPlus and Home Access Center.

• Provide:

  • Alerts for missing signatures.

  • Admin visibility into unsigned records.

  • Configurable notifications for guardians and students.

• Include opt-out options and alert emails.

• Enhance parent accountability.

• Improve communication between schools and parents.

• Reduce paper-based acknowledgments.

• Ensure compliance with district and state requirements/policies.

The feature includes configuration options, guardian-facing acknowledgment behavior, reminder alerts, manual-signature opt-out handling, printing support for paper workflows, and an administrative review page. The experience depends on how the district configures acknowledgment.

To complete the Electronic Signatures feature configuration, review the following pages and complete the required setup:

• HAC Building Configuration – Configure electronic signature modes, reminder alerts, recipient options, and acknowledgment settings for Report Cards and Interim Progress Reports.

• Report Card Page – View Report Cards and electronically acknowledge receipt when manual electronic signatures are enabled.

• Interim Progress Report Page – Review Interim Progress Reports and submit acknowledgment based on the electronic signature configuration.

• Student Contacts Page – Specify guardians who should participate in manual signature workflows instead of electronic acknowledgment.

• Review Electronic Signatures – Search, monitor, and review Report Card and Interim Progress Report acknowledgment status and alert history.

• Print Report Cards Page – Generate Report Cards for guardians who require paper-based manual signatures.

• Print Progress Reports Page – Print Interim Progress Reports for guardians participating in manual signature processes.

• Mark Reporting Rollover Page – Manage retention, backup, restore, and purge processing for electronic signature and alert history data.

Review Electronic Signatures

This administrative page (menu path: Mark Reporting – Entry & Reports – Office – Review Electronic Signatures) allows staff to review electronic signature status and alert activity. You can:

• Search for signed and unsigned Report Cards and IPRs.

• Filter by Report Card run and/or IPR date.

• Review students with missing acknowledgments.

• See whether at least one acknowledgment exists.

• Open alert-history dialog showing alerts previously sent for a student and document.

Run a simple search

1. Select Mark Reporting – Entry & Reports – Office – Review Electronic Signatures.

2. On the Search Criteria panel, use the Simple Search Criteria fields to define your search.
   In the Last Name, First Name, and Middle Name fields, you can search for names containing the characters entered. For example, the characters ander in the Last Name field match Alexander, Anderson, and Vanderbilt.
   Or, you can select the Sounds Like checkbox to search for student names that sound similar to the entered name.
   Or, enter the relevant Student ID, Grade, Current Status, Building, Review Signatures, or Review Unsigned fields.

3. Click Load records (refresh icon) at the top right of the page to run the search. The records retrieved are displayed in the Search Results panel.