Print Report Cards Page

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Use this page to print report cards to distribute to students. The report card is formatted based on the report card view and template defined for the Report Card Type for the selected report card run. If there is a report card view defined for the student's grade, the view for that grade is used. Otherwise, the default view is used.

This option prints report cards based on either scheduled courses or standards and competencies.

For report cards that include course information, the report sorts students by name, then student ID by default. Courses are sorted in order by course code, and then section number. To change how courses are sorted, select a field from the Master Schedule area.
For report cards that include competency information, the report sorts students by name, and then student ID. Competencies will be sorted based on the order assigned to the competency group and competency item as defined in the Competency Setup option.

Prerequisites

If you will be including class attendance on the report cards, verify that attendance is correct using the Attendance Error Scan. Use Attendance options to make any necessary corrections, and then run the Transfer Class Attendance to RC option.
If you want the report card to include credit earned for the report card run, run the Course Credit Calculation option.
If you print honor roll messages or want to print a GPA in the Current GPA field of the GPA and Credit block of the report card, run the Honor Roll Calculation option for the appropriate honor rolls.
If you want the value for the Semester GPA in the GPA and Credit block of the report card to reflect the student's current GPA for the GPA type, run the GPA Calculation.
If you want the value for the Cumulative GPA in the GPA and Credit block of the report card to reflect the student's current cumulative GPA for the GPA type, run the Rank Calculation option. If your district only runs the rank calculation at designated times of the year, make sure that it is appropriate for you to run the calculation before proceeding.
If you want to hold report cards for a student, follow the procedure described in Holding a Student's Report Card.

Run Report Cards

Select Mark Reporting > Entry & Reports > Report Card Reports > Print Report Cards.
Specify the report options.
Click Run.
Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.

Fields

Prompts Panel

Field	Description
Building	Building for which you want to print report cards.
Report Card Run	Report card run for which you want to print report cards.
Mailing Report Cards	Select whether you want to mail report cards to the students' addresses only or to all contacts who are flagged to receive report cards in Registration. Multiple report cards per student may be generated if you select to send cards to flagged contacts. Select: Send cards to student address only - to print one report card for each student using the student's address. Send cards to those flagged in Registration - to print a report card for every contact flagged to receive report card mailings for each student.
Print Office Copy (English Only)	Checked if you want to print the standard report card without using alternate language features. If your building did not set up alternate languages for report cards, make sure this checkbox is selected. To print report cards using the alternate languages, clear this checkbox. When you generate report cards for alternate languages, alt lang is appended to the report card file name. For information on how to set up and generate report cards in multiple languages, refer to Printing Alternate Language Report Cards.
Home Access Center Upload	Checked if you want to upload a PDF file for each student's report card to your Attachments database so that it can be printed by guardians and students in Home Access Center. The system allows one report card to be stored per student per report card run per school year. This enables HAC users to print any report card that has been issued for a given year and not just the most recent. Note that re-running the Print Report Card option for the same report card run will overwrite student report cards from the original run, when the Home Access Center Upload checkbox is selected. This option supports custom report card templates as long as the standard Print Report Cards calculation is run. However, if your district uses a custom version of the Print Report Cards option, the checkbox will not be available, and PDFs cannot be generated for HAC.
Refresh MR Data Before Print	Checked if you want to refresh the mark reporting data warehouse before you print the report cards. If you leave this checkbox unchecked, data is printed using the information already stored in the data warehouse. Any changes made since you generated the data warehouse will not be printed on the report card. You can only access the next four fields if you selected to generate the data warehouse.
Process Courses Without Marks	Determines whether courses for which marks have not been entered should display in the report card. Select: Y - Include all courses - to display all courses for which the student has report card records regardless of whether the courses have received a mark, comment, or absence for the report card run. C - Include only courses that have started - to display courses for which the student has report card records for the report card run you are processing or for an earlier report card run regardless of whether the courses have received a mark, comment, or absence selected to print for the report card run. N - No - to display only courses in which the student received at least one mark, comment, or absence that was selected to print for the report card run. This setting does not affect the student competencies that print. If the report card view you are printing includes student competencies, a competency will print if there is a mark issued for any of the mark types selected on the Report Card View Setup. You can only access this field if you selected to generate the data warehouse.
Demographics As Of Date	Date to use to select students who were enrolled in the building and to select the values for demographic information that is stored by date. The data warehouse will only include students who were enrolled in the building on the Demographics As Of Date. For demographic fields that are stored by date, the data warehouse will store the student's value that was active on the specified Demographics As Of Date. You can only access this field if you generate the data warehouse.
Earliest Withdrawal Date for Inactive Students	The earliest withdrawal date for the inactive students that you want to print. Students who withdrew prior to this date will not be included in the process. You can only access this field if you selected to generate the data warehouse.
Cumulative Credit Building Types	Select the building type(s) for which you want to include credit when calculating the cumulative earned credit that prints on the report card. For example, if only credit for courses with a building type of HS - High School should be included in the cumulative earned credit, select HS. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply. If you want to include credit for all courses that a student earned credit for, leave this field blank. You can only access this field if you selected to generate the data warehouse.

Sort Panel

Use the Sort panel to specify how records should be ordered in a report. You enter lines of sort criteria; the system compares your sort criteria against the corresponding fields in the records being searched and displays records in either ascending or descending order based on the sort fields.