Complete Current Year Processing

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These tasks are not necessarily listed in chronological order, but all procedures must be completed prior to rollover.

Complete Attendance Procedures

1. Ensure all attendance is valid. Run the Attendance Error Scan for each building. Use a Start and End Date to span the entire school year.
2. Transfer all attendance to day totals. Run the Day Totals Calculation for each building. You may want to select all View Types and run for the Entire Year.
3. After updating Day Totals, calculate your Interval Totals to store totals for the school year. Run the Interval Calculation for each building. You may want to select all View Types and run for the Entire Year.

Complete Report Cards Or Transcript Procedures

1. For buildings that print class attendance totals on Report Cards, transfer class attendance to report cards so the appropriate totals are stored with each course. Run Transfer Class Attendance to RC.
2. If you retain honor roll information, calculate honor roll after all grade changes have been completed. Run the Honor Roll Calculation.
3. Run the Course Credit Calculation after all grade changes have been completed.
4. Run the GPA Calculation after all grade changes have been completed. In the Run Calculation For field, select Everything through the Prompted RC Run/Term/ Year.
5. Run the Rank Calculation for any buildings that rank their students. In the Run For field, select Run for Everything through the Prompted RC Run/Term/Year.
6. Generate a fresh data warehouse for report cards by running the Generate RC Data Warehouse.
7. If your school district prints course equivalency information on transcripts, refresh the course equivalency records by running the Course Equivalency Calculation.
8. Run the Graduation Requirement Calculation for any buildings with subject areas defined in the Course Catalog.
   • Running this calculation copies subject areas from Course Catalog records to course-sections in the current year's Master Schedule.
   • You need to run this calculation for the current year, before you finish rollover and update your District Configuration with the next school year.
9. For each building that generates a transcript run the Generate Transcript Data Warehouse.
10. Print any final Report Cards and/or Transcripts.

Complete State Reporting Procedures

If necessary, complete all state attendance reporting for the year. If attendance is kept, reports can be run in a prior year after rollover has been completed.