Other Exam Page

On this page:

Use this page to add or view Other exam results for multiple students. You can enter results for individual students or mass load information for a group of students.

The mass load is a helpful tool to quickly enter the typical results for a group of students. Then you can update the exam results as needed for the students who did not have the typical results.

You may not be able to edit information for prior days. The Medical Configuration's Allow Update on Prior Days field specifies the number of prior days you can update. You can always add referrals and enter follow up information for existing referrals. You may be able to edit existing notes, comments, and referral comments if the configuration is defined to allow editing of notes for locked office visits.

Note

The Medical Card report prints the standard medical exams. It does not include the screenings that your district has defined.

Entering Other Screening exam results

Select Medical > All > Office > Other Exams.
On the Prompts panel, select the building, screening type, and test date. As needed, specify the values to load as the default exam results for students.
On the Selected Students panel, enter students by student ID or student name. To search for a student, click the Student Name field's Search to display the Student Search pop-up window. Select the desired student, and then click OK.
Enter exam information as needed.
Click Save.

Mass Loading Other Screening exam results

Select Medical > All > Office > Other Exams.
On the Prompts panel, select the building, screening type, and test date. As needed, specify the values to load as the default exam results for students.
Enter the appropriate criteria in the Filter panel. Then click Load.
For example, to display a list of students for homeroom 100, select Area: Demographic, Field Name: Primary Homeroom, Condition: = (Equals), and Value: 100.
Review the list of students, and change exam information as needed.
- To change the status or location for a student, click in the field, and enter a valid code.
- If a student was not examined or the student's exam record should be deleted, select the
  (Delete) checkbox.
Click Save.

Note

To display a list of students with an exam record for this test date, use a filter that includes Area: Other Screenings, Field Name: Test Date, Condition: = (Equals), and enter the test date in the Value field.

Fields

Prompts Panel

Field	Description
Building	Building for the medical exam results. You can only enter results for students enrolled in this building.
Test Date	The date of the exam.
Screening	Select the screening for which you are examining students. Your district defines the available screenings. For example, your district may add a screening for HL - Head Lice for which you can enter test results.
Default Location	Sets the location to default when you either select a student or click Load to mass enter results for students. Leave this field blank if you do not want to default the location. If there is a list of students selected prior to entering default values, the default will not apply to those students.
Default Status	Sets the status (the result of the exam) to use when you either select a student or when you click Load to mass enter results for students. Leave this field blank if you do not want to default the status. If there is a list of students selected prior to entering default values, the default will not apply to those students.

Selected Students Panel

Use this panel to enter student exam results. To mass load default data for students, enter defaults on the Prompts panel and student criteria on the Filter panel. Then click Load. Use the fields on this panel to change the exam values for students as needed. When finished, click Save.

To display the valid location and status codes at the top of the panel, click

(Additional options) on this panel, and then select Show/Hide Code Keys.

To view additional student exam details, such as notes and referrals, click

(Expand).

Field	Description
Student ID	Identifies the student by their Student ID. In the first row, you can add a student by entering a student ID and clicking Search in the Student Name field. An asterisk ( * ) next to the student ID indicates that an exam record for this test date has already been saved for the student.
Name	Identifies the student by Last Name, First Name. In the first row, you can add a student by entering the ID or name. Click Search to search using part of the name. Then use the Student Search window to search and select the student.
Grade	The student's grade on the exam date.
Location	The place where the exam was given.
Status	The result of the exam.
Referrals	Displays the number of referrals that have been entered for the student's exam. To view referral information, display the Exams page for the student.
Notes	Displays Yes if there is a note for the student's exam or No if there is no note.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Expanded Exam Detail Fields

The following fields display when you click

(Expand) for a student.

Notes Section

Field	Description
Notes	Unlimited free text about the exam. Character/Unlimited

Referrals Section

Field	Description
Referral Code	The code describing the type of referral.
Referral Date	The date on which the referral was made.
Followup Code	The code indicating what kind of follow-up was made.
Followup Date	The date on which the follow-up information was received. For example, a student was referred to the ophthalmologist on 12/1/2010. The ophthalmologist examines the student on 12/15/2015 and sends a note indicating that the student needs glasses. Because the note was received by the nurse's office on 12/20/2015, you would enter 12/20/2015.
Doctor's Name	The name of the doctor who provided care. Character/255
Referral Comments	Comments about the referral. Character/255
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.