Use this page to add or view athletic and normal physical exam results for multiple students. You can enter results for individual students or mass load information for a group of students.
The mass load is a helpful tool to quickly enter the typical results for a group of students. Then you can update the exam results as needed for the students who did not have the typical results.
You may not be able to edit information for prior days. The Medical Configuration's Allow Update on Prior Days field specifies the number of prior days you can update. You can always add referrals and enter follow up information for existing referrals. You may be able to edit existing notes, comments, and referral comments if the configuration is defined to allow editing of notes for locked office visits.
Entering Physical exam results
Select Medical > All > Office > Physical.
On the Prompts panel, select the building and test date. As needed, specify the values to load as the default exam results for students.
On the Selected Students panel, enter students by student ID or student name. To search for a student, click the Student Name field's Search to display the Student Search pop-up window. Select the desired student, and then click OK.
Enter exam information as needed.
To enter a student's exam details, enter the pulse and blood pressure. Then click (Expand) next to the student's name to display the assessment status fields.
Click Save.
Mass loading Physical exam results
Select Medical > All > Office > Physical.
On the Prompts panel, select the building and test date. As needed, specify the values to load as the default exam results for students.
Enter the appropriate criteria in the Filter panel. Then click Load. For example, to display a list of students for homeroom 100, select Area: Demographic, Field Name: Primary Homeroom, Condition: = (Equals), and Value: 100.
Review the list of students, and change exam information as needed.
To enter a student's exam details, enter the pulse and blood pressure. Then click (Expand) next to the student's name to display the assessment status fields.
To change the location for a student, click in the field, and enter a valid code.
If a student was not examined or the student's exam record should be deleted, select the (Delete) checkbox.
Click Save.
Note
To display a list of students with an exam record for this test date, use a filter that includes Area: Physical Exams, Field Name: Test Date, Condition: = (Equals), and enter the test date in the Value field.
Fields
Prompts Panel
Field
Description
Building
Building for the medical exam results. You can only enter results for students enrolled in this building.
Test Date
The date of the exam.
Default Location
Sets the location to default when you either select a student or click Load to mass enter results for students. Leave this field blank if you do not want to default the location.
If there is a list of students selected prior to entering default values, the default will not apply to those students.
Athletic Exam
Checked if you are entering results for an athletic physical. Unchecked if this is a normal physical.
Your district defines the assessments to include for athletic and normal physicals.
Assessment Status Fields (District-Defined Labels)
Sets the status (the result of the exam) for each assessment included in a physical. Your district defines the assessments to include for athletic and normal physicals.
The status defaults when you select a student or when you click Load to mass enter results for students. Leave this field blank if you do not want to default the status.
If there is a list of students selected prior to entering default values, the default will not apply to those students.
Selected Students Panel
Use this panel to enter student exam results. To mass load default data for students, enter defaults on the Prompts panel and student criteria on the Filter panel. Then click Load. Use the fields on this panel to change the exam values for students as needed. When finished, click Save.
To display the valid location and status codes at the top of the panel, click (Additional options) on this panel, and then select Show/Hide Code Keys.
To view additional student exam details, such as notes and referrals, click (Expand).
Field
Description
Student ID
Identifies the student by their Student ID. In the first row, you can add a student by entering a student ID and clicking Search in the Student Name field.
An asterisk ( * ) next to the student ID indicates that an exam record for this test date has already been saved for the student.
Name
Identifies the student by Last Name, First Name.
In the first row, you can add a student by entering the ID or name. Click Search to search using part of the name. Then use the Student Search window to search and select the student.
Grade
The student's grade on the exam date.
Location
The place where the exam was given.
Pulse
The student's pulse at the time of the examination. Valid values are in the range 30-200. Small Integer/3
Blood Pressure
The student’s blood pressure at the time of the examination. Systolic pressure is entered in the first field and diastolic pressure in the second. Valid values are in the range 30-300. Character/3; Character/3
Referrals
Displays the number of referrals that have been entered for the student's exam. To view referral information, display the Exams page for the student.
Notes
Displays Yes if there is a note for the student's exam or No if there is no note.
(Delete)
To delete a record, select the row's Delete checkbox, then click Save.
Expanded Exam Detail Fields
The following fields display when you click (Expand) for a student.
Field
Description
Assessment Status Fields (District-Defined Labels)
The result of the exam. Your district defines the assessments to include for athletic and normal physicals.
Notes Section
Field
Description
Notes
Unlimited free text about the exam. Character/Unlimited
Referrals Section
Field
Description
Referral Code
The code describing the type of referral.
Referral Date
The date on which the referral was made.
Followup Code
The code indicating what kind of follow-up was made.
Followup Date
The date on which the follow-up information was received. For example, a student was referred to the ophthalmologist on 12/1/2010. The ophthalmologist examines the student on 12/15/2015 and sends a note indicating that the student needs glasses. Because the note was received by the nurse's office on 12/20/2015, you would enter 12/20/2015.
Doctor's Name
The name of the doctor who provided care. Character/255
Referral Comments
Comments about the referral. Character/255
(Delete)
To delete a record, select the row's Delete checkbox, then click Save.
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