Attendance System Periodic Procedures

The following procedures will be run periodically at your buildings. Your district's reporting requirements will determine the schedule for running the options.

1. Run Attendance Error Scan to verify and correct attendance information (Attendance > All > Utilities > Attendance Error Scan).
2. Run the following reports from the Reports menu to check for trends in student attendance (Attendance > All > Reports).
   • Trends by Course (Detail) - lists absences by course, date, and attendance code for each student. Use this report if you want to see if students are missing specific courses, not periods.
   • Trends by Course (Summary) - lists the total number of absences by course and attendance code for the selected date range for the student. Use this report if you want to see a summary of the trend of absences by course, not period.
   • Trends by Period (Detail) - lists absences by period, date, and attendance code for each student. Use this report if you want to see whether students are frequently missing specific periods.
   • Trends by Period (Summary) - lists the total number of absences by period, and attendance code for the selected date range for each student. Use this report if you want to see a summary of the trend of absences by period.
   • Perfect Attendance - lists students who do not have any of the selected absences in the specified time period.
3. Run the Attendance Day Totals Calculation to create daily membership records and convert the attendance records into Student Day Totals records (Attendance > All > Utilities > Day Totals Calculation). Day totals are based the absence criteria defined in a building's Attendance Views.
4. As needed, run the following reports that include student day totals and membership information (Attendance > All > Reports).
   • Full Student Register - lists the entry and withdrawal codes and dates, calendar, and grade for each student selected. Attendance totals are given for the selected absence codes for the date range or interval, as well as the year to date.
   • Register Summary - lists attendance totals for the selected students and absence codes for the date range or interval, as well as the year to date.
   • Student Detail Register - lists the grade, entry and withdrawal codes and dates for each student selected. The report includes attendance entries for the student and selected absence codes for the date range or interval, as well as the year to date.
   • Student Totals Register - lists the grade and entry and withdrawal codes and dates for each student selected. Attendance totals are given for the selected absence codes for the date range or interval, as well as the year to date.
   • ADA/ADM Statistics - provides the total count of aggregate days of attendance (ADA) and aggregate days of membership (ADM) by gender for students who were enrolled during a selected date range or interval. It also shows average daily attendance, average daily membership, and percentage of attendance.
5. As needed, run the Interval Totals Calculation to calculate the totals for attendance intervals (Attendance > All > Utilities > Interval Totals Calculation). Totals for attendance intervals can be printed on Progress Reports, Report Cards, and Transcripts. The totals also can be used in state reporting.

For more information, refer to the appropriate Attendance System topics.