Change Schedules from Schedule Entry Grid

You can make certain changes to a student's schedule from the Schedule Entry Grid page or navigate from here to the Student Course page to change course information. This topic provides the procedures for scheduling pages you can make from either page.

For additional scheduling procedures, refer to:

Print Schedules from Student Entry Grid

Restore Preserved Schedules

Schedule Study Halls from Schedule Entry Grid

Schedule Entry Grid Page

The Schedule Entry Grid page displays a student's schedule with the day periods or timeslots down the side and cycle days across the top. The advantage of this page over the Schedule Entry List page is that it provides a better visual view of the student's courses from period to period. The grid also shows any gaps in the student's schedule more prominently.

When you change a student's schedule in the Student Course page and return to the grid page, eSchoolPlus creates a model of the schedule. Modeling allows you to keep your changes or discard them and return to the student's current schedule. The schedule is not updated with your course changes until you elect to keep it.

Note

If a student is taking courses in another building, the courses will not be shown in the grid. Instead, they will be listed in the Courses in Other Buildings section below the grid.

Basic Procedure

Following are the basic steps for changing a student's schedule on the Schedule Entry Grid page. The specific changes you can make (in Step 3) are covered in the next section, Schedule Changes.

1. Select Scheduling > Student Schedules > Student > Schedule Entry.
2. If the Student Search page displays, search for the appropriate student, then click the student's name link.
3. On the Schedule Entry page, click Grid at the upper left.
   If the schedule is in a modeled state, you will receive a warning message. To proceed, you should click Keep on the Schedule Entry page. 
4. When the grid displays, you can view additional information on a course by placing the mouse pointer on its description. A pop-up window displays, identifying the room where the course is taught, the teacher, number of seats available, and scheduling period.
5. You can make changes to the schedule as outlined in the Schedule Changes section.
   For information on making other changes, refer to the section to the Student Course Page section.
6. After completing your changes, review the schedule to determine whether to replace the student's current schedule.
7. When eSchoolPlus creates a modeled schedule, an alert displays at the top of the Schedule List panel with Keep and Discard options displayed.
   • To keep the modeled schedule and replace the student's current schedule, click Keep.
   • To return to the student's current schedule and discard your changes, click Discard.

Schedule Changes

The following changes can be made from the Schedule Entry page in Grid mode when completing Step 5 of the above procedure:

Student Course Page

You can use this page to add a course and make various changes to a course in a student's schedule.

Basic Procedure

Following are the basic steps for changing a schedule course for a student on the Student Course page. The specific changes you can make (in Step 3) are covered in the next section, Schedule Changes.

1. Select Scheduling > Student Schedules > Student > Schedule Entry.
2. If the Student Search page displays, search for the appropriate student, then click the student's name link.
3. Click Grid at the upper left. 
4. On the Schedule Entry Grid page:
   • To change a course, click its description link. The course's information displays on the Student Course page. Proceed to Step 5.
   • To add a course, click Add on the Schedule List panel. For the procedure, refer to Add Courses from Schedule Entry Grid.
5. On the Student Course page, make changes to the course as outlined below in the Course Changes section.
6. If you are deleting a course, you return to the Grid page as soon as the course is deleted. Proceed to Step 8.
7. Click Save, then click Back to return to the Grid page.
8. Review the revised schedule to determine whether to replace the student's current schedule.
9. When you change a schedule, eSchoolPlus creates a modeled schedule. An alert displays at the top of the Schedule List panel with Keep and Discard options.
   • To keep the modeled schedule and replace the student's current schedule, click Keep.
   • To return to the student's current schedule and discard your changes, click Discard.

Course Changes

The following changes can be made on the Student Course page. See Steps 1-3 of the procedure for navigating to this page (except when using the page to add a course).

Add a course	On the Student Entry page's Schedule List panel, click Add. On the Student Course page, select the course to add. Enter the Add Date and review Mark Reporting fields. For a more detailed procedure, refer to Add Courses from Schedule Entry Grid.
Re-add a course-section that was dropped	On the Date Range Detail panel, click Add. Enter the new enrollment date, and change the Mark Reporting fields if needed. For a more detailed procedure, refer to Re-Add a Dropped Course from Schedule Entry Grid.
Change course information	Change course values on the Student Course page as needed. For the procedure, refer to Changing Course Information from Schedule Entry Grid
Change days to resolve scheduling conflicts	In the Resolved Conflict Information section, click on the days the student will not be attending. The Resolved indicator displays on the days the student is not attending; for example, . For a more detailed procedure, refer to Resolve Courses in Scheduling.
Change marking periods to resolve scheduling conflicts	In the Resolved Conflict Information section, click on the marking periods the student will not be attending. The Resolved indicator displays on the marking periods the student is not attending,for example, . For a more detailed procedure, refer to Resolve Courses in Scheduling.
Trail mark reporting from a dropped to a new course	On the Date Range Detail panel, expand the Trailed Course Information section for the dropped course, and then select the trailing information. For a more detailed procedure, refer to Trail Marks from One Course to Another.
Drop course	On the Date Range Detail panel, enter a drop date in the Course Dates section, and change the settings in the Mark Reporting section if needed.
Delete course while modeling the schedule	Removes the course from the schedule without retaining the course's Mark Reporting and Attendance records. Click (Delete) at the upper right, and then click Yes.
Enter values for district-defined fields	Expand the Date Range Detail panel's Other Student Course Information section, click the link for the field you want to update, complete the fields on the Student Course Fields panel, and then click Back to return to the Student Course page.