Trail Marks from One Course to Another

On this page:

If a student drops a course, but you want its marks to appear in a new course on the student's schedule, you can trail the marks. The system will print the appropriate marks on report cards.

In order to trail marks:

Your building's Scheduling Building Configuration must allow Trailing Marks.
Both courses must have the same mark types and meet in the same marking periods. You cannot save a course that is being trailed to if these elements differ, for example, if the mark types are different or marking periods overlap.
You need to drop the existing course. At least one mark must be entered for the course you are trailing from. You also must indicate the last marking period (MP) marks were issued.
You need to add the new course to the student's schedule. You must indicate the first marking period marks will be issued and also identify the course being trailed from.

Example

Courses meet for four marking periods. A student drops Honors English II at the end of marking period 2. The Last MP field in the dropped course is set to marking period 2.

The student adds English II. The new course's First MP is set to marking period 3, and its Trail From field is set to Honors English II.

When the report card for marking period 3 is issued, the English II course will show the marks from the first two marking periods.

If you trail before the last marks have been issued for the old course, you must run the scheduling synchronization option to have the marks appear under the new course. For additional information, refer to Example of Trailing Marks in Report Cards.

Drop the course being trailed from

Select Scheduling from the main menu, select Student Schedules submenu, select Student, and then select Schedule Entry. You must select a student.
On the Schedule Entry page, click the description link of the course to drop.
On the Student Course page, enter the Date Dropped in the Date Range Detail panel's Dates section.
In the Mark Reporting section's Marks field, select T - Teacher or O - Office.
In the Last MP field, select the last marking period in which the student will receive a mark.

Do not update the marking period conflicts for the course. When you trail marks, you should not resolve the student out of the marking periods that the course you are adding meets.
Click Save, then click Back to return to the Schedule Entry page.
Continue to the next procedure.

Add the course being trailed to

Select Scheduling from the main menu, select Student Schedules submenu, select Student, and then select Schedule Entry. You must select a student if required.
On the Schedule Entry page, click Add at the top right of the Schedule List panel or the Schedule Entry Grid section.
On the Student Course page's Course Information panel, select the course you want to add.
In the Date Range Detail panel's Date Added field, enter the first date that the student will attend the class.
Click the Scheduling tab to view the course start and end periods, description, room, staff, cycle days, and marking periods.

Only update the marking period conflicts for the course if there is a marking period in which the student did not attend the class you are trailing from or to. When trailing marks, do not resolve the student out of the trailing course's marking periods.
In the Mark Reporting section, verify that the First MP to receive marks is set to the first marking period in which the student will receive marks for the new course.
In the Trail History section, select the dropped course in the Trail From field.
In the Course-Section fields in the Course Information section of the Student Course page, you can either enter the course number or search through any of the student's dropped courses. The courses available for selection will have at least one mark entered and will have the same mark types and marking periods as the course you added.
Click Save, then click Back to return to the Schedule Entry page and display the student's modeled schedule.
Click Keep to save the model as a real schedule.

Example of Trailing Marks in Report Cards

You can trail marks from a dropped course to a scheduled course if you want to include the marks, comments, and absences from the dropped course on the student's report card. This topic illustrates the effect of dropping a course and trailing marks from the original course to the new course.

The student was in Algebra 4220-1 for M1 and M2 (Marking Periods 1 and 2). Following are the grades for the course-section, as displayed on the Mark Reporting Detail page (menu path: select Mark Reporting from the main menu, select Entry & Reports submenu, select Student, and then select Report Card Summary. You must click the course link).
The student drops the course at the beginning of M3 to switch to a different course-section. On the Student Course page (menu path: select Scheduling from the main menu, select Student Schedules submenu, select Student, and then select Schedule Entry. You must click the course link). You drop Algebra 4220-1 and set its Last MP field to M2, the last marking period marks were issued.
Click Add, then add the new course-section, Algebra 4220-4, and set its First MP field to M3, the first marking period for issuing marks in the new course.
In the Student Course page's Trailed Course Information section, set the Trail From field to Algebra 4220-1.
Click Back to display the Schedule Entry page, click Keep to model the student's schedule, then run the Scheduling Synchronization from the
(Additional options) menu.
Display the Mark Reporting Detail page for Algebra 4220-4 to view the trailed marks:

Trailing does not support trailing back to the same course. In the scenario where you trail a course to a new course and then drop that new course with No Marks and then trail back to the original course in the same marking period, you will have to fix the trail and attendance information.

For example, Course 1 and Course 2 are both full year (four Marking Period) courses, and a student transfers back and forth between them as follows:

Course	Add Date	Drop Date	First MP	Last MP	Status
1	9/1/2021	10/15/2021	1	1	dropped
2	10/16/2021	11/5/2021	2	2	originally trailed from course 1, then later dropped with no marks
1	11/6/2021		2	4	active - user cannot trail MP1 mark from first row, because it is the same course

If this scenario occurs, you should:

Clear/Delete the second date range from course 1 (row 3).
Clear/Delete the entry for course 2 (row 2).
Change the first entry for course 1 to begin 9/1/2021, with no drop date.
Fix any attendance associated with Course 2 to ensure it’s listed for Course 1. (Depending on how attendance is taken, this may require the attendance to be recorded and re-entered, especially if the courses met at different periods of the day).

The resulting schedule should then only include the following:

Course	Add Date	Drop Date	First MP	Last MP	Status
1	9/1/2021		1	4	Active