Offender Detail Page

Use this page to add and update information about offenders involved in behavior incidents.

Menu Path:

After you save an incident on the Incident Detail page, click the View detail icon in the Offender panel to display the Offender Detail page.

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.

Select Interventions from the main menu, select All submenu, select Student, and then select Behavior Incidents. You must select a student and then click the Offender link.

Changing Offender Details

View offenders

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
On the Offender Detail page, click the Expand icon as required; for example, to display records in the Actions or Offender Notes panels.

Add offenders

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Incident Detail page, click Add in the Offenders Panel.
Search for and select the offender using the fields in the drop-down.
Complete the Offense information fields as needed.
To add an action, select the action from the Action Code field in the Offense Actions section. Then, enter information as needed.
If your district is configured to track additional offender information, complete the Other fields as needed.
Click Save.

Change offender information

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
On the Offender Detail page, change values as needed.
Click the Expand icon as required; for example, if you want to change records in the Actions or Offender Notes panels.
To change the offense codes reported in the Offenses panel, click the Delete icon for the offense to remove. Then click Add to select the offense.
Click Save.

Delete offenders

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the Delete icon to select an Offender record for deletion.
To delete an action for an offender without deleting the offender, click the View detail icon for the offender, and then click the Delete icon in the Actions panel on the Offender Detail page to select the action for deletion.
Click Save.

Changing Offender Action Information

Use the shortcut keys when entering dates. For example, press <t> to enter today's date and <+> to assign tomorrow's date.

View offender actions

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
In the Actions panel on the Offender Detail page, click Expand for the action to display the action details.

Add offender actions

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
On the Offender Detail page, click Add in the Actions panel.
Select an Action Code in the drop-down. A new section displays for the selected action.
Complete the action fields as needed.
Click Save.
If the Attendance window displays, specify how to record attendance. For more information, refer to Recording Attendance for Incident Actions.

Add offender actions and create attendance

Attendance can be recorded for a student's action only if your building's Behavior configuration allows entering attendance for actions and the action you assign is associated with an attendance code.

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
On the Offender Detail page, click Add in the Actions panel.
Select an Action Code in the drop-down. A new section displays for the selected action.
Complete the action fields as needed.
Click Save.
On the Attendance window, review the attendance information that will be created. Select the Exclude checkbox for any periods that would not require an attendance entry.
Click Save to create the attendance records and close the window.

Change offender actions

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
In the Actions panel on the Offender Detail page, click Expand for the action to display the action details.
Change offender actions as needed.
Click Save.
If the Attendance window displays, specify how to record attendance. For more information, refer to Recording Attendance for Incident Actions.

Delete offender actions

Select Interventions from the main menu, select All submenu, select Office, and then select Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident.
On the Offenders Panel, click the View detail icon for the offender.
In the Actions panel on the Offender Detail page, click the View detail icon for the offender, and then click the Delete icon to select the action for deletion.
Click Save.
If the Attendance window displays, specify how to record attendance. For more information, refer to Recording Attendance for Incident Actions.

View Referral Information for Incidents Created from Behavior Referrals

Review behavior referrals

Print report for a referral that was escalated to a behavior incident

Fields

Field	Description
Offender Name and ID	Name and ID number of the offender display in the page title. If the offender is a student, the Student ID displays next to the offender's name. If the offender is a non-student, the Person ID displays next to the offender's name.

Incident Panel

The Incident panel does not display when you are viewing the software on a tablet or in a small browser window. Depending on the device and browser dimensions you are viewing the page with, the panels that display on this page may vary.

Field	Description
Incident	Type of incident (incident code and description for the incident). Click the link to display the Incident Detail page associated with this incident.
Incident ID	Unique identifier of the incident.
Incident Date	Date when the incident occurred.
Building	Building where the incident occurred.
Category	Category of the incident, if any.
Incident Time	Time when the incident occurred.
Offenders	Names and ID numbers of the offenders in the incident. Click an offender link to display the Offender Detail information for that offender. Click Add to add an offender to the incident.
Victims	Names and ID numbers of the victims in the incident. Click a victim link to display the Victim Detail information for that victim. Click Add to add a victim to the incident.
Witnesses	Names and ID numbers of the witnesses in the incident. Click a witness link to display the Witness Detail information for that witness. Click Add to add a witness to the incident.

Offender Panel

Field	Description
Gender	Gender of the offender.
Age	Age of the offender. Displays the current age calculated from the Birth Date entered on the Registration page.
Grade	Grade level of the offender.
Classification	Special education classification of the offender, if any.
Hispanic/Latino Ethnicity	Indicates whether the offender's ethnicity is Hispanic/Latino. If Yes is selected, 1 (one) displays in the Federal code field. Yes - indicates the offender's ethnicity is Hispanic/Latino. No - indicates the offender's ethnicity is not Hispanic/Latino. Unanswered - indicates that no response was provided regarding Hispanic/Latino ethnicity.
Race	Race of the offender. If (Multiple) displays after a race, then the person has multiple races selected and race shown is the primary race.
Federal Code	Indicates the equivalent federal code for the race entered in the Race field. If multiple races are entered, this field displays a 7 (seven). If the value selected in the Hispanic/Latino Ethnicity field is Yes, this field displays a 1 (one), even if multiple races are entered.

Offenses Panel

If your district allows multiple offenses, multiple offense codes and notes for each offense code can be entered. Click Expand to view notes.

To change the offense code assigned, delete the offense and add a new offense code. If your district has selected to limit the offense to be the same as the incident's Type, you cannot change the offense so the Delete icon is not displayed on the Offenses panel.

Field	Description
Offense	Offense committed by the offender.
Notes	Comments related to the offense. These notes do not print on reports. Character/500

General Panel

Field

Description

Action Duration Totals Panel

The Action Duration Totals rows display the student's action and the total duration of all actions within the specified group, for all offenses. Groups are set up in the Behavior District Configuration option (menu path: select Administration from the main menu, select Interventions Setup submenu, select Behavior, and then select Behavior District Configuration).

An action group and its total will be highlighted in yellow if the district has defined a threshold for an action, and the student has been assigned to serve this action in excess of the threshold. For example, if the district has a threshold of 5 for in school suspensions, and a student's duration total for that group is 6, then the row will be highlighted in yellow.

Field	Description
Action Group	Type of actions being added into total duration.
Total Duration	Total duration of all actions for the offender that were included in the action group. The Behavior District Configuration page determines whether this total reflects the current year only or all years of behavior data.

Offense/Action Totals Panel

This panel displays the offense/action totals of the selected student. This panel only displays if the Show Offense/Action Totals field is selected on the Behavior District Configuration Page.

Field	Description
Show Only Current Year Totals	Select to restrict the Offense/Action Totals to display only for current year. This selection defaults to the setting the user set the last time they used the screen.
Show Only Offense Codes Related to Incident	Select to restrict the Offense/Action Totals to display only for offense codes related to incident. This selection defaults to the setting the user set the last time they used the screen.
Offense	Offense committed by the offender.
Total	Total number of offenses committed by the offender.
Action Totals	Action totals of each action group for the offender that were included in the action group.
Action Durations	Action duration of all actions for the offender that were included in the action group. The Behavior District Configuration page determines whether this total reflects the current year only or all years of behavior data. In eSchoolPlus, an offender can be assigned multiple offenses and multiple actions for an incident, and an action is not linked to any single offense the offender has been assigned for the incident. In these cases, the Action Duration for an action, or the number of times the action code is assigned, will be summed under each of the offenses reported for the incidents.

Actions Panel

To add an action, click Add and select an Action Code. Then you can complete the action fields for that action.

To display details for actions that have been entered and saved, click Expand.

For additional information about adding, changing, and deleting actions, refer to Changing Offender Action Information.

Field

Description

Action Code

Action assigned to the offender. This value displays after you click Add on the Actions panel. The selected action code and description then serve as the action's header.

A warning may display if you select an action that is inappropriate for the offense. Your district can define severity information for offenses and actions to provide warnings, if you select an action that does not follow your district policies. For example, if you assign a detention for an offense that is defined to receive a more severe action, you will get a warning.

If the district has selected to enforce action levels, your security access determines if you can assign an action that is outside of the range of the offense code.

If you do not have security to override action levels, you must select an action that is in the range. The list of actions will include only action codes that are within the range for the offense.
If you have security to override action levels, then a warning message displays if you select an action code that is not of the appropriate level for the offense. You can continue or stop assigning that action.

If attendance can be recorded for the action, then the Attendance window displays when you save the incident. For more information, refer to Recording Attendance for Incident Actions.

General Section

Field	Description
Appropriate Action Levels	Severity level for actions that would be appropriate for the student's offenses, if defined by your district. Your district has the option to specify the severity level of an action and the range of severity levels that would be appropriate for an offense.
Responsibility Building	Select the building where the student was enrolled when the incident occurred and the behavior action was made; or for a continuation behavior action, the building that the student would attend under all normal circumstances if not under a behavior action.
Action Carryover	Select if the action carries over into the next school year. This applies when a student is assigned an action at the end of the school year and the scheduled duration cannot be completed by the end of the year.
Disposition Code	Indicates if and how the action was completed.
Outcome Code	Outcome or status of the action.
Assignment Building	Select the building where the student has been assigned for this action. Typically, a building is only entered if the action results in the student being placed in another building besides the enrollment building.

Fines Section

These fields enable you to enter fine and cost information for an incident-related citation. Fines, costs, and related information can also be generated by the Attendance Criteria Calculation option (menu path: select Attendance from the main menu, select All submenu, select Attendance Communications, and then select Attendance Criteria Calculation) if your district has defined fines on the Behavior District Configuration page and set up an attendance criteria to generate a behavior incident based on attendance.

Field	Description
Fine Code	Select one of the fine codes defined in the Behavior District Configuration page.
Fine Amount	Enter the amount of the fine. If your system is set up to issue fines when incidents are created by the Attendance Criteria Calculation option, the system calculates the fine based on values stored in the Behavior District Configuration page.
Cost	Enter the court costs related to the fine. If your system is set up to generate citation costs when incidents are created by the Attendance Criteria Calculation option, the system calculates the cost based on values stored in the Behavior District Configuration page.
Date Issued	Date the citation was issued.
Date Paid	Date the citation was paid.
Magistrate Number	Enter the magistrate number that applies to the building. If your system is set up to generate fines and costs when incidents are created by Attendance Criteria Calculation option, the system defaults the magistrate number from the Behavior Building Configuration page.
Citation Number	Citation number.

Dates Section

The way your district tracks actions determines the fields that display in the Dates section.

If your district tracks actions by duration, you can enter a range of dates for the action in the Scheduled Start Date and Scheduled End Date fields.
If your district tracks actions by occurrences, you can enter the individual Scheduled Date, Actual Date, Scheduled Start and End Times, and Actual Start and End Times of each action.

Dates Section - When Actions are Tracked By Duration

Field	Description
Actual Duration	The length of the action. If the Behavior District Configuration is defined to calculate end dates and durations, the Actual Duration value can be calculated or can be used to calculate action dates. To calculate the end date when the Scheduled Start Date is entered, a value must be entered for the Actual Duration field. To allow the system to calculate the duration based on the dates entered in Scheduled Start Date and Scheduled End Date fields, leave this field blank, and then enter the applicable dates.
Scheduled Duration	Scheduled duration of the action. If the Default Scheduled Duration checkbox is selected on the Behavior District Configuration page, then the value entered in the Actual Duration field is the default for this field if it is blank.
Scheduled Start Date	Scheduled start date of the action. If attendance can be recorded for the action and you changed action dates, then the Attendance window will display when you save. By default, all attendance dates within the range of those two dates are selected. You can review the attendance information in this window, exclude periods if needed, and click Save to create the attendance records. If attendance can be recorded for the action, then the Attendance window displays when you save the incident. By default, all attendance dates from the Scheduled Start Date to the Scheduled End Date are selected. For more information, refer to Recording Attendance for Incident Actions.
Scheduled End Date	Scheduled end date of the action. If the action is set up to calculate the end date and the Scheduled End Date was blank, then the end date will be calculated based on your entries in the Actual Duration and Scheduled Start Date fields. The calculation assumes that actions have a full day duration; if an action is entered with a decimal value, the duration will be rounded to a whole number to return the end date. Membership days in the student's calendar are included when calculating the date. If the duration value entered would yield a date after the last membership day in the calendar, the Scheduled End Date field will not be set. If attendance can be recorded for the action and you changed action dates, then the Attendance window displays when you save the incident. By default, all attendance dates from the Scheduled Start Date to the Scheduled End Date are selected. For more information, refer to Recording Attendance for Incident Actions.

Dates Section - When Actions are Tracked by Occurrences

Field	Description
Actual Duration	The length of the action.
Reason for Difference	Reason for any difference between the expected duration and actual duration of the action.
Date Determined	Date the behavior action was determined.
Occurrence Dates (Unlabeled)	In this grid, enter the dates for the action. The number of occurrence dates entered in this grid updates a hidden field which is used to calculate the totals shown for the appropriate Action Group in the Action Duration Totals panel.
Scheduled Date	Scheduled start date of the action. If attendance can be recorded for the action, then the Attendance window displays when you save the incident. For more information, refer to Recording Attendance for Incident Actions.
Actual Date	Actual start date of the action.
Scheduled Time	Scheduled Start Time and End Time of the action.
Actual Time	Actual Start Time and End Time of the action.

TSDS Action Fields

Field	Description
Inconsistent Code of Conduct	Select whether an out-of-school suspension, disciplinary alternative education program placement, or expulsion action is inconsistent with a local education agency’s student code of conduct.
Non-Membership Disc Restraint	Select if the discipline incident or restraint event being reported is for a special education student enrolled, not in membership.

Charges and Convictions Panel

Field	Description
Charges Filed By	Person or entity who filed charges against the offender. Character/100
Charges Filed With	Police department where the charges were filed. Character/100
Charges	Each charge filed against the offender.
Convictions	Each conviction for the offender.

Notified Panel

Field	Description
Guardian Notified	Select if the offender's guardian was notified about the incident by administration. This field must be selected to access the Notify Date and How Notified fields.
Notify Date	Date the guardian was notified or date the notification was sent. Behavior Letters does not update this field.
How Notified	Method used to notify the guardian.
Referred To	Person to whom the offender was referred.
Police Action	Actions taken by Police in response to the incident, if any.
Responsible Administrator	Identifies the staff member who has been assigned as the administrator for the student's offense. Depending on the Behavior District Configuration, this field may be required. The configuration also determines whether a default administrator is assigned. If so, the field may default one of the following: The student's disciplinarian, as entered in the student's Academic page. The staff ID of the user who is adding the offender, if the user is defined in Staff. In either case, the user can change the default by selecting another staff member.

Offender Notes Panel

Click Add to add a note for an offender.

To display notes that have been entered and saved, click Expand.

Field	Description
Private	The Private box is informational only and does not determine access to notes. Any user with access to the incident will see all notes.
Note	Any extra notes about the offender.

Other Offender Information Panel

If your district has set up any district-defined pages to provide additional information on offenders, this panel displays those district-defined pages. Each section is a separate page attached to the incident, and each has its own page title heading with a Delete icon for you to select to delete the district-defined page's record.

Field

Description

Page Title

To delete a district-defined page's record, click the Delete icon, and then click Save. Note that if the district-defined page has any default values, these defaults will display after the deletion, but will not be stored. In this case, you would need to add other data or change a default to save the page as a record.

District-Defined Fields

You are not required to complete the fields on a district-defined page to save the main page. However, if a district-defined page includes one or more required fields and you enter data in any of the page's fields, you must complete at least the required fields to save the main page.

If you have entered data in error or the data previously saved for a district-defined page no longer applies, you can delete the page's record by clicking the Delete icon, and then clicking Save. This saves the main page and any other district-defined pages and deletes the page marked for deletion.