Behavior District Configuration Page

Private Notes

Checked if the default should be for notes for offenders, victims, and witnesses to be marked Private when entered.

The Private checkbox is informational only and does not determine access to notes. Any user with access to the incident will see all notes.

Track Occurrences

Checked if your district wants to enter each date that a student served an action. For example, if a student was suspended for 30 days, each date would be entered individually. This setting enables the buildings in your district to track actions by occurrence.

Unchecked if your district wants to enter a duration (e.g., 3 days), start date, end date, but not the individual dates served. This setting enables the buildings in your district to track actions by duration.

Multiple Offenses

Checked if more than one offense code can be entered for an incident.

Unchecked if only one offense code is permitted per incident.

Current Year Sum

Checked if the action duration totals for a student should only include this school year's actions.

Unchecked if the totals should include all actions that have been taken for a student.

Use the Action Duration Totals panel to select the actions to include in the totals displayed for offenders. The action totals can be used to trigger threshold warnings to notify a user when the student has been assigned an action that would cause the student's total to exceed a specified number of days.

Default Incident Date to Today

Checked to set the Incident Date to today's date when a user adds an incident. The user can change the date, if needed.

Unchecked if no date should default when creating incidents.

This setting does not affect the date used when an incident is created from a behavior referral. The incident date is set to the issue date for the referral.

Limit Offender Code to Incident Code

Checked if the incident code selected for the incident's Type field must be used as the offense code for all offenders. If checked, users will not be able to enter offense codes for offenders.

If unchecked, the incident code selected for the incident's Type field defaults as the offense code, but users can change the offense. If the Multiple Offenses checkbox is selected, then the user will be able to add multiple offense codes for an offender.

Note

If this checkbox is selected, you cannot store multiple offense codes for an offender, and the Multiple Offenses field will be disabled. If it was previously selected, it will be cleared and disabled.

Caution

This limitation is enforced when saving changes to existing incidents. If a user attempts to save an incident where an offender has an offense code that does not match the incident's code, the user will be warned, and the offense will be updated to match the incident. 

Use Long Incident Description Only

The eSchoolPlus System includes two fields where descriptions can be entered for incidents.

The Use Long Incident Description Only checkbox controls how users enter descriptions.

• To allow users to only enter text in the Long Description field, but not the Description field, select the checkbox. When selected, the Description field is display-only. The first 255 characters of the Long Description text will be stored in the Description field when the incident is saved.
• To allow users to enter text in both the Description and Long Description fields, do not select the checkbox.

Note

The Intervention reports do not include either description field. The data file created for Behavior communications includes the Description field.

Enforce Action Levels

Checked if users should be prevented from assigning an action outside the specified level range of the offender’s offense code. If a user with Override Discipline Offense Level security selects an action that is not appropriate for the offense, a warning displays indicating that the action level is not in the range with an option to continue or stop assigning the actions.

If unchecked, users with or without Override Discipline Offense Level security will be able to assign any action that is outside or within the range of the offense code. If the user selects an action code that is not within the specified range, the user gets a warning and the user can continue or stop assigning that action.

Calculate End Date/Duration

Checked if action end dates or actual durations should be calculated based on the other entries made on the Incident Detail or Offender Detail pages. The values are only calculated if the user has selected one of the actions in the Calculate for Action Code field.

• To calculate the end date for an action, the user should enter a value for the Actual Duration and Scheduled Start Date fields. The date for the Scheduled End Date will be calculated.
• To calculate the duration for an action based on the assigned dates, the user should leave the Actual Duration field blank and enter dates in the Scheduled Start Date and Scheduled End Date fields. The Actual Duration field's value will be calculated.

The calculation assumes that actions have a full day duration; if an action is entered with a decimal value, the duration will be rounded to a whole number to return the end date. Only membership days in the student's calendar are included when calculating the date or duration.

This feature is only available for districts that track actions by duration, not by occurrences. If the Track Occurrences checkbox is selected, then this field is disabled.

Calculate for Action Codes

Default Scheduled Duration

Checked if the value entered in the Actual Duration field should default to the Scheduled Duration field if it is blank.

This feature is only available for districts that track actions by duration, not by occurrences. If the Track Occurrences checkbox is selected, then this field is disabled.

Responsible Administrator

Determines whether a staff member should display by default in the Responsible Administrator field of a student's Offender Detail page or whether no default is used. If a default does apply, the user may assign a different staff member on the detail page as needed.

Select:

No Default - to not display a default administrator.
Academic Disciplinarian - to default the Disciplinarian identified in the student's Academic page.
Current User - to default the staff member who is adding the offender to the incident. For the default to display, the user's login ID must be entered in the district staff record's login ID field.

Responsible Administrator Required

Checked if the Responsible Administrator field on the Offender Detail page must be completed to save the page. If the box is not checked, the Responsible Administrator field is optional.

An offender can also be added in the Incident Detail page. However, since the incident page does not have a Responsible Administrator field, the field requirement cannot be enforced from this page. An administrator will be added to the Offender Detail page if a default is specified above in the Responsible Administrator field. If needed, the user can click a link in the incident page to access the offender page and add an administrator.

Incident Locking

Checked to enable incident locking for a district. When checked, users with read/write access to the DISC PRIVATE LOCK security resource can lock an incident and its details. Locked incidents cannot be modified by users that do not have read/write access to the DISC PRIVATE LOCK security resource.

When an incident is locked, users with read/write DISC PRIVATE LOCK security are still able to edit the details of that incident. Users with read-only access to DISC PRIVATE LOCK cannot lock an incident or edit locked incidents.

Unchecked to disable incident locking.

Show Offense/Action Totals

Checked to display the Offense/Action Totals panel on both the students’ Behavior Incidents and Offender Detail pages. If unchecked, the panel does not display on either page, and the remaining fields in this section are inaccessible.

Allow Totals to Include Previous Years on Incident List

Checked to allow users to include offenses/actions from previous years in the incident list. Unchecked to limit totals to the current school year.

Allow Totals to Include Previous Years When Viewing an Incident

Checked to allow users to include offenses/actions from previous years while viewing an incident. Unchecked to limit totals to the current school year.

Display Action Totals Based on

Select one of the options to display action totals based on:

• Number of times an Action Code is assigned
• Sum of the Durations for an Action Code
• Both Number of Times and Sum of Durations

Action Suffix

The type of duration for this group; for example, hours or days.

Action Codes

The actions to be included in this group total. For example, a group might be called DET, and include action totals for after school detention, Saturday detention, and lunch detention.

Select an action code from the drop-down list to be associated with the action suffix.

Label

The text to describe this group, for example, SUSPENSION.

Suffix

The type of duration for this group; for example, hours or days.

Action Codes

The actions to be included in this group total. For example, a group might be called DET, and include action totals for after school detention, Saturday detention, and lunch detention.

Warning Threshold

If users should be warned that they are assigning an action that will result in the student meeting or exceeding a specific threshold, enter the value that will trigger a warning for the action group. For example, if school policy is to assign a more severe action after a student has been assigned to more than five detentions in the school year, enter 6 so a user will be warned that the student has exceeded the detention threshold when assigning the sixth or more days of detention.

Duration values must be positive, whole numbers.

If you do not want to warn users about a threshold of actions, leave the field blank.

Use the Duration Warning Threshold Filter Section fields to select the students for whom the threshold warnings apply.

To delete a record, select the row's Delete checkbox, then click Save.

Duration Warning Threshold Filter Section

This filter determines which students the Duration Warning Threshold applies to. Threshold warnings will only display for students selected by this filter. For example, to display the warning only for students in specific grades, define criteria to select the grades. If the warning should display for all active students, define criteria to select students with an active status.

Fine Code

Code for the fine being assessed. Character/10

Fine Label

Description for the fine being assessed. Character/30

Fine Amount

Enter the dollar amount of the fine to be assessed. Decimal/6,2

Times Used

Enter how many times the fine can be assessed. If the fine should be assessed each time the student qualifies for a letter, leave this field blank. If the fine is assessed for only the first infraction, enter a 1.

Fine Type

Indicates how the fine is assessed.

Select:

Fixed Amount - to indicate the fine is issued as a flat fee.
Per Occurrence - to indicate the fine is multiplied by the number of occurrences which resulted in the letter. For example, if a student had 3 absences that met the criteria for a letter, the amount in the Fine Amount field would be multiplied by 3.

To delete a record, select the row's Delete checkbox, then click Save.

Cost Code

Code for the cost being assigned. Character/10

Cost Label

Description of the cost of the citation. Character/30

Cost Amount

Enter the dollar amount to be assigned when the student meets the criteria. Decimal/6,2

Preprinted

This field is not currently in use.

State Code

Enter the state code, if any, defined for the cost. Character/10

To delete a record, select the row's Delete checkbox, then click Save.