Add New Student Procedures

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These tasks are completed on the Add Student Page and the Re-enroll Student Page.

Add new student

Use this procedure when the new student has no siblings in the district and does not live with someone who has address information entered into the system.

Note

For summer school, change your environment before starting this procedure. Refer to Set Environment for details on entering the Summer School environment.

1. Select Registration > Entry & Reports > Student > Add Student.
2. On the Duplicate Student Search page, enter information identifying the student.
3. Click Load at the top right of the page to display results on the Search Results panel.
   • If no students match the search criteria, the Add Student page displays (skip to step 7).
4. If the student is in the system but is inactive, click the Re-Enroll button to display the Re-enroll Student Page, and re-enroll the student.
5. If the Search Results page displays one or more students that could be the student you want to enter in the system, you can click the Student Name link to view their Student Summary page and determine if the student is already entered.
6. If the Search Results list does not include your student, click Add at the top right of the page.
7. On the Add Student page, complete the mandatory fields in the Student and Federal panels (designated by a red asterisk  * ).
8. Enter the student's address and guardian information.
9. Assign a student to a building on the Enrollment panel, and complete any remaining fields on the page.
10. Click Save to add the new student's record.
11. If your district has set up step-by-step process for new student entry (configured on the Add Student panel of the Registration District Configuration Page ), the first page in this process displays automatically when you save the Add Student page.
12. Enter the appropriate information, then click

    

    (Next) to save the page's content and display the next page in the process. Repeat this step as needed.
13. When the Student Summary page displays, this step-by-step process is complete.

Re-enroll a student

Note

For summer school, change your environment before starting this procedure.

1. Select Registration > Entry & Reports > Student > Add Student.
2. On the Duplicate Student Search page, enter information identifying the student.
3. Click Load at the top right of the page to display results on the Search Results panel.
   • If no students match the search criteria, the Add Student page displays.
   • Repeat Steps 1-3 if you suspect you incorrectly entered information in Step 2.
4. Click the Re-Enroll button to display the Re-enroll Student Page. This button only displays for inactive students in the system.
5. On the Re-enroll Student page, complete the mandatory fields (designated by a red asterisk * ).
6. Click Save to add the new student's record.
7. If your district has set up step-by-step process for new student entry (configured on the Add/Re-enroll Students panel of the Registration District Configuration page), the first page in this process displays automatically when you save the Re-enroll Student page.
8. Enter the appropriate information, then click

   

   (Next) to save the page's content and display the next page in the process. Repeat this step as needed.
9. When the Student Summary page displays, this step-by-step process is complete.

Note

If the student's schedule was preserved for re-entry, use the Schedule Entry page (Scheduling > Student Schedules > Student > Schedule Entry) to restore the student's preserved schedule. A red alert displays on the Schedule Entry page if the student has a preserved schedule. For information on restoring a student's schedule, refer to Restore preserved schedules.

Add new student who has siblings in the district

This procedure lets you copy address information and contacts from the new student's siblings.

Note

For summer school, change your environment before starting this procedure. Refer to Set Environment for details on entering the Summer School environment.

1. Select Registration > Entry & Reports > Student > Add Student.
2. On the Duplicate Student Search page, enter information identifying the student.
3. Click Load at the top right of the page to display results on the Search Results panel.
   • If no students match the search criteria, the Add Student page displays (skip to step 7).
4. If the student is in the system but is inactive, click the Re-Enroll button to display the Re-enroll Student Page, and re-enroll the student.
5. If the Search Results page displays one or more students that could be the student you want to enter in the system, you can click the Student Name link to view their Student Summary page and determine if the student is already entered.
6. If the Search Results list does not include your student, click Add at the top right of the page.
7. On the Add Student page, complete the mandatory fields in the Student and Federal panels (designated by a red asterisk * ).
8. Click Copy at the top right of the Addresses and Contacts panel.
9. On the Sibling Matches dialog, enter values in all or some of Last Name, Phone Number, or Census # fields. This search returns values only for exact/complete matches.
10. Click Load to display all matches; they display as collapsed panels below the Criteria panel.
11. For any sibling panel, click

    

    (Expand) to display address and contact information.
12. Enter a check in the Copy column for each record you wish to copy. You can copy address, guardian, and contact information to the new student's record.
13. Click OK to copy the selected records to the new student's record. You may need to scroll down to display the OK button.
14. Assign a student to a building on the Enrollment panel, and complete any remaining fields on the page.
15. Click Save to add the new student's record.
16. If your district has set up step-by-step process for new student entry (configured on the Add Student panel of the Registration District Configuration Page ), the first page in this process displays automatically when you save the Add Student page.
17. Enter the appropriate information, then click

    

    (Next) to save the page's content and display the next page in the process. Repeat this step as needed.
18. When the Student Summary page displays, this step-by-step process is complete.

Add new student who lives with a contact in your district's system

This procedure lets you copy address information if the student lives with a contact that is already entered into eSchoolPlus. This person, for example, may be an emergency contact for another student or could be an enrolled student that is the parent of the new student.

Note

For summer school, change your environment before starting this procedure. Refer to Set Environment for details on entering the Summer School environment.

1. Select Registration > Entry & Reports > Student > Add Student.
2. On the Duplicate Student Search page, enter information identifying the student.
3. Click Load at the top right of the page to display results on the Search Results panel.
   • If no students match the search criteria, the Add Student page displays (skip to step 7).
4. If the student is in the system but is inactive, click the Re-Enroll button to display the Re-enroll Student Page, and re-enroll the student.
5. If the Search Results page displays one or more students that could be the student you want to enter in the system, you can click the Student Name link to view their Student Summary page and determine if the student is already entered.
6. If the Search Results list does not include your student, click Add at the top right of the page.
7. On the Add Student page, complete the mandatory fields in the Student and Federal panels (designated by a red asterisk * ).
8. At the top right of the Parent/Guardian 1 section, click Search to display the Contact Search Dialog.
9. Enter values in all or some of Contact Last Name, Contact First Name, Zip Code or Phone Number fields.
10. Click Load on the Search Results section to display all matches.
11. Click a row to select a contact.
12. Click OK to load the address and contact information. You may need to scroll down to display the button.
13. Assign a student to a building on the Enrollment panel, and complete any remaining fields on the page.
14. Click Save to add the new student's record.
15. If your district has set up step-by-step process for new student entry (configured on the Add Student panel of the Registration District Configuration Page ), the first page in this process displays automatically when you save the Add Student page.
16. Enter the appropriate information, then click

    

    (Next) to save the page's content and display the next page in the process. Repeat this step as needed
17. When the Student Summary page displays, this step-by-step process is complete.

Note

If your district has enabled auto-generating family numbers, you may be prompted to select a family number or to proceed with an auto-generated family number. For more information, refer to Generate Family Numbers.