Registration District Configuration Page

Use step-by-step process for enrollment

Page

List of the student information pages that can be included in the enrollment process. The list of pages includes all Registration-related and District-defined Student pages. To reorder the sequence, click the tab to the left of the page's name, then drag and drop to the desired location.

Note

When Save is clicked on this page, the order of only included pages is saved.

Include

Checked to include this page as part of the enrollment process.

Allow Attachments

Checked if your district allows files to be uploaded and attached for students. This field must be checked to access the panel's other fields.

Maximum Files for a Student

Maximum number of attachments that can be added for a student. You must enter a value if the Allow Attachments field is checked. Integer/3

Maximum Attachment Size (Kb)

Maximum size of an individual attachment, measured in kilobytes (KB). The system accepts files of up to 8,192 KB, which is slightly greater than 8 megabytes (MB). You must enter a value if the Allow Attachments field is checked. Integer/5

Approved Attachment File Types

Specify the types of files that can be uploaded by entering their file extensions in a comma-delimited list, with each extension preceded by a period. If you leave the field blank, then any type of file can be uploaded, regardless of its extension. Character/255

Example:.doc,.docx,.xls,.xlsx,.pdf,.jpg

Use Geo Code

Determines whether your building uses Geo Code plan areas to assign students' residence buildings based on their physical addresses or to validate student addresses in the New Student Entry and Student Addresses pages. A setting is also provided for not using Geo Code plan areas.

• With full Geo Code functionality, the residence building is also assigned as the enrollment building by default, but users can override the building assignment if the student is to be enrolled in another building.
• With address validation only, users receive a warning if the physical address is not found in a plan area, but they can choose to override validation and save the address as entered.

Select:

Y - Use Geo Code for All Addresses - to use plan areas to assign residence buildings and define enrollment buildings for all addresses.
L - Use Geo Code Student and Living With Guardians - to use plan areas to assign residence buildings and define enrollment buildings only for Student addresses and Living With Guardian addresses.
N - Do not use Geo Code - to not use plan areas to assign buildings or validate street addresses.
V- Validation Only - to use plan areas to validate street addresses when entering or changing student addresses.

Use Zone Designations

Checked if you will use zones to assign buildings for plan areas. For example, if your district is divided so that all students within a township go to the same elementary school, middle school, and high school, you can define a zone that includes these buildings and assign the zone to the township's plan areas. Then, if building assignments change or a new building is added, you can change assignments for the plan areas by changing the buildings associated with the zone. Otherwise, you would have to assign the buildings individually to each plan area.

Note

Do not change this setting after you have created plan areas for the year.

Share Plan Areas with Other Districts

Checked if your district shares plan areas with other districts. To use this option, additional set up is required.

Most districts do not use this option.

Require Address Entry

Checked if users should be required to enter a physical address when enrolling a new student.

• If you do not select this box, users can enroll a student without entering an address.
• If you are using Geo Code plan areas to assign buildings and this box is not selected, a student can be enrolled without a physical address, but a building of residence cannot be assigned. In addition, the user must enter an override reason for the enrollment building.
• If you are using Geo Code plan areas only for street validation and this box is not selected, leaving a student's address blank will result in a warning after you click Save. The user can choose to either enter an address or save the student record without one.

Allow Overlapping Plan Areas

Checked if you want to allow plan areas to overlap. In some districts, students who live on plan area boundaries are able to select which schools they would like to attend.

Typically, you would not use this option because the utilities that mass assign buildings of residence and enrollment buildings cannot assign buildings to students whose addresses fall within overlapping plans.

If you allow overlapping plan areas, users will be warned when they save a plan area that has addresses that overlap with another plan area. If you do not allow overlapping plan areas, the system will display an error message, and users will not be able to save the overlapping plan area record.

Note

If your district needs to have multiple Buildings of Residence for a set of addresses, it is not necessary to define overlapping plan areas. Within a plan area, you can select multiple buildings for the same grade and indicate the Building of Residence Type to help users identify the building to select. If multiple buildings are assigned for the same grade, the Mass Assign Buildings option will not be able to assign buildings of residence and enrollment to students whose addresses fall into the overlapping plan areas.

Caution

If a student's address matches more than one plan area or a plan area that has multiple buildings of residence for the student's grade, the Mass Assign Buildings option cannot assign a residence building or enrollment building for the student.

Similarly, in Enrollment Online, parent forms cannot display a suggested building if more than one building is found for a student's address and grade. As a result, when the form is accepted, the registrar will have to assign a building of residence.

Plan Year Used for Next Year Building

Select the school year of the plan areas that you want to use to assign the next year building of residence. You can either use the plan areas for the current school year or for the next school year.

You may need to change this setting throughout the year. For example, you may not create plan areas for next year until your district has determined whether redistricting is necessary.

Use Street Prefix/Suffix

Indicates the directional fields that will display when entering student or contact addresses.

Select:

P - Prefix Only - to display the Street Prefix field between the House Number and Street Name fields on the Student Addresses and Contact pages.
S - Suffix Only - to display the Street Suffix field between the Street Type and City fields on the Contact and Student Addresses pages.
B - Both - to display the Street Prefix field between the House Number and Street Name fields on the Student Addresses and Contact pages and the Street Suffix field between the Street Type and City fields on the Contact and Student Addresses pages.
N - Neither - to display no directional fields on the Contact and Student Addresses pages.

Use Historical Phone Tracking

Checked if your district tracks changes to telephone-related fields for students and contacts. This box must be checked to access the panel's additional fields.

Track Student Phone Information

Checked as a shortcut to select all three types of Student Phone Information listed below. Uncheck to clear these three items. You can also individually selector clear individual items.

Phone Number, Priority, Type

Checked to track Number, Priority, or Type changes.

Extension

Checked to track extension changes.

Listing Status

Checked to track changes to listing status.

Track Contact Phone Information

Checked as a shortcut to select all three types of Contact Phone Information listed below. Uncheck to clear these three items. You can also individually selector clear individual items.

Phone Number, Priority, Type

Checked to track Number, Priority, or Type changes.

Extension

Checked to track extension changes.

Listing Status

Checked to track changes to listing status.

Use Historical Address Tracking

Checked if your district tracks changes to address-related fields for students and contacts. This box must be checked to access the panel's additional fields.

Student/Contact Relationship

Checked as a shortcut to select all Student/Contact Relationship items below. Uncheck to clear these three items. You can also individually selector clear individual items.

Contact Type

Checked to track Contact Type changes.

Relationship

Checked to track Relationship changes.

Living With

Checked to track Living With changes.

Transport to School

Checked to track Transport to School changes.

Transport from School

Checked to track Transport from School changes.

Address

Checked as a shortcut to select all Address items below. Uncheck to clear these three items. You can also individually selector clear individual items.

Apartment

Checked to track Apartment changes.

Complex

Checked to track Complex changes.

House Number

Checked to track House Number changes.

Street Prefix

Checked to track Street Prefix changes.

Street Suffix

Checked to track Street Suffix changes.

Street Name

Checked to track Street Name changes.

Street Type

Checked to track Street Type changes.

Development

Checked to track Development changes.

City

Checked to track City changes.

Delivery Point

Checked to track Delivery Point changes.

State

Checked to track State changes.

Zip Code

Checked to track Zip Code changes.