IUID

The following sections review prerequisites for creating the IUID file, describe the process to create the file, and review the mapping for the file.

To link Teachers to Courses to Students, districts must submit Staff Course information to the State in order to receive an Instructional Unit Identifier. Once you receive the IUID file back from the State, use the OR IUID Utility to load the identifiers into eSchoolPlus.

Note that IUID Course Begin and Course End Dates are calculated regardless of whether there are used seats for a course when the IUID Download is processed.

IUID Prerequisites

1. Make sure that your Master Schedule is accurate.
2. If a course is a Distance Learning or Alternative Education Course, make sure that the OR OPTE Information page is updated to reflect this. We are getting the data for these fields from the Master Schedule level, so check the OR Class Size page in particular.
3. Courses to be included in the IUID file must have a State Course Code. See the Course Catalog section for more information.
4. If you want to include summer school courses from the prior year, select the Prior Year Summer Schl Courses checkbos on the OR Configuration page.

Verify the summer school courses exist in your current year environment with current-year State IDs assigned. For a procedure, refer to Creating Staff Files for Prior Year Summer School.

IUID Processing

1. Follow this procedure in these cases:
   • You have a course that needs an IUID.
   • You changed the Marking Periods when the course-section is held. In this case, remove the IUID for the course on the OR OPTE Information page prior to submitting and delete the IUID record at the ODE site because a new IUID needs to be provisioned for the course-section.
   • You need to update ODE's IUID file data for existing records.
2. If you haven't completed the Year-End Process yet, change to the Next Year environment (You must be in the environment where the Master Schedule records exist that you need IUIDs for).
3. Update data as necessary from the results of the Error Scan. You may need to run Steps 2 and 3 several times.
4. Select Regulatory > Collections > Collections > OR Staff Download, and then enter values for the Prompts panel as shown in the section OR Staff Download > Prompts panel.
5. Click the Run icon at the top right of the page.
6. Select Regulatory > Collections > Collections > OR Staff Submission File, and then enter Prompts panel values as shown in the section OR Staff Submission Files > Prompts panel.
7. Click the Run icon at the top right of the page.

OR Staff Download

Prompts panel

OR Staff Submission Files

Regulatory > Collections > Collections > OR Staff Submission Files

Prompts panel

IUID File Layout

See the IUID File Layout/Mapping section for details on the file layout and mapping.