OR OPTE Information
You can access the OR OPTE Information pages for Course and Course-Section in the following ways:
- Menu path: Select Scheduling from the main menu, select Courses submenu, select District Courses, and then select OR OPTE Information. If your district uses a District Course Catalog, use this option to define district-level default values you can then apply to your building-level Course Catalogs.
- Menu path: Select Scheduling from the main menu, select Courses submenu, select Building Courses, and then select OR OPTE Information. Use this option to define default values at the building Course Catalog level for the OR OPTE Information course district-defined page. These default values are used when you add OR OPTE Information for course-sections in the Master Schedule.
- Menu path: Select Scheduling from the main menu, select Courses submenu, select Course Sections, and then select OR OPTE Information. The OR OPTE Information page by default includes the course-section information from the course catalog record. You can add or update the values in the prompts in this page. These values are used to determine settings in the OPTE, Staff Assignment, and IUID Collections. You can add or update values in the prompts to specify the information required for collections.
Every course-section needs an OR OPTE Information record at the Master Schedule level. This is where the course-section IUID is stored. You can use the OR IUID Utility to load IUIDs received from ODE into eSchoolPlus only if a course-section has the IUID field available. If you need to add the OR OPTE Information page for a group of courses, refer to the Mass Updating OR OPTE Information section.
Field | Description |
|---|---|
OPTE Flag | Indicates whether the course should be included in the OPTE submission. |
Program Strand | Select the appropriate Program Strand for the OPTE Submission. |
Course Number | If you want to send this course with a different course number than the one on the Master Schedule record for the OPTE submission, enter that number here. |
CIP Code | Code for the career and program areas that apply to this course. |
HQ Status Code for Teacher #1 | Select the Highly Qualified Status Code for the Primary Teacher for the Course Section. This is no longer collected in the Staff Assignment file. |
HQ Comment Code for Teacher #1 | Comment code for the primary teacher's highly qualified status. This is no longer collected in the Staff Assignment file. |
HQ Status Comment for Teacher #1 | Enter any necessary comments about the teacher's highly qualified status. This is no longer collected in the Staff Assignment file. |
Reason Not HQ Code Teacher #1 | Select the reason that a teacher is not Highly Qualified for the Course Section. This is no longer collected in the Staff Assignment file. |
HQ Plan Comment Teacher #1 | Enter any plan comments about the teacher. This is no longer collected in the Staff Assignment file. |
Alternative Education | This value will be N by default in the Staff Assignment file. If you want a course to have a Yes value, update this field to Y. |
| Special Education | Select whether the student is in a Special Education Program. |
Distance Learning | Select whether this course section is a distance learning course. |
Include in Class Size | This setting applied to the Class Size collection which is no longer needed for ODE reporting. |
Include in Staff Assignment | Indicates whether the course section should be included in the Staff Assignment collection. |
Include in IUID | The value in this field is set to N by default, unless specified otherwise in the Course Catalog's OR Course OPTE Defaults page. If the value is N, the course information is not included in the IUID collection file. If the value is Y, the course information is included in the IUID course information collection file. The IUID (Instructional Unit Identifier) file is the collection of unique instructional identifying information for courses. |
Include in Class Roster | The value in this field is set to N by default, unless specified otherwise in the Course Catalog's OR Course OPTE Defaults page. If the value is N, the course information is not included in the Class Roster collection file. If the value is Y, the course information is included in the Class Roster collection file. The Class Roster file reports the students associated with staff members for Master Schedule course-sections. |
Instructional Minute Override | Enter the override value to use as instructional minutes count instead of calculated minutes of instruction for the course based on the building's Timetable. |
Room Type | This field applied to the Class Size collection and is no longer used. |
HQ Status Code for Teacher #2 | Select the Highly Qualified Status Code for the Secondary Teacher for the Course Section. This is no longer collected in the Staff Assignment file. |
HQ Comment Code for Teacher #2 | Comment code for the secondary teacher's highly qualified status. This is no longer collected in the Staff Assignment file. |
HQ Status Comment for Teacher #2 | Enter any necessary comments about the teacher's highly qualified status. This is no longer collected in the Staff Assignment file. |
Reason Not HQ Code Teacher #2 | Select the reason that a teacher is not Highly Qualified for the Course Section. This is no longer collected in the Staff Assignment file. |
HQ Plan Comment Teacher #2 | Enter any plan comments about the teacher. This is no longer collected in the Staff Assignment file. |
IUID | The Instructional Unit ID. You will get this value from the State. You can use the OR IUID Utility to load this number into this field from the file you receive from the State. |
Low Grade Override | You can use this field to override the course-section's calculated Low Grade Responsibility Code for the Class Roster and IUID files. |
High Grade Override | You can use this field to override the course-section's calculated High Grade Responsibility Code for the Class Roster and IUID files. |
Qual Comment Primary Teacher | Descriptive text pertaining to the highly qualified teacher status for the course-section's primary staff member. [Character, 200] This may be unrelated to the HQT information previously tracked for the Staff Assignment file. |
Qual Comment Secondary Teacher | Descriptive text pertaining to the highly qualified teacher status for the course-section's secondary staff member. [Character, 200] This may be unrelated to the HQT information previously tracked for the Staff Assignment file. |
Qualification Comment #1 | Additional comments tracked for the district's use regarding the primary teacher's highly qualified status information. This text would have accompanied the retired highly qualified teacher fields from Staff Assignment reporting. |
Qualification Comment #2 | Additional comments tracked for the district's use regarding the secondary teacher's highly qualified status information. This text would have accompanied the retired highly qualified teacher fields from Staff Assignment reporting. |
| Online Course | Select if this course is an online course. |
Mass Updating OR OPTE Information
Menu path: Select Scheduling from the main menu, select Utilities submenu, select Setup Mass Updates, and then select Master Schedule Mass Update.
When you create your Master Schedule for a new year, you also need to add an OPTE Information course district-defined record for each course-section. This is where the course's IUID is stored, so it is a record that needs to exist for a course-section before you receive IUIDs from ODE and attempt to upload them into eSchoolPlus. Without saved OPTE Information records, the OR IUID Utility will not be able to save IUIDs from the state file.
District-defined records are not automatically added when you create your Master Schedule course-sections. However, you can use the following Mass Update procedure to add the OPTE Information records.
Use this procedure after you create the initial Master Schedule for a building. As you add individual course-sections after initial scheduling, make sure to manually save an OPTE Information record at the Master Schedule level for each new course.
To mass add OR OPTE Information pages for course-sections, refer to the eSchoolPlus Online Help for details about the page's operation.
- Select Scheduling from the main menu, select Utilities submenu, select Setup Mass Updates, and then select Master Schedule Mass Update.
On the Prompts panel enter rows for the values to be updated.
Area
Field Name
New Value
Master Schedule OR OPTE Information
IUID
Blank (do not enter a value)
Master Schedule OR OPTE Information
Include in Class Roster
Y-Y
Master Schedule OR OPTE Information
Include in Class Size
Y-Y
Master Schedule OR OPTE Information
Include in IUID
Y-Y
Master Schedule OR OPTE Information
Include in Staff Assignment
Y-Y
Master Schedule OR OPTE Information
OPTE Flag
N-N
You can change the settings for individual course-sections as appropriate after you add the OPTE Information records. For example, the majority of your courses likely are not reported in the OPTE Collection. You can set the OPTE Flag to Y-Y for your vocational courses later.
- On the Filter panel, enter criteria to select all course-sections for a specific building. For example, Area: Master Schedule Field Name: Building Condition: = (equals) Value: 112.
- Click Load records to populate the Records To Be Updated panel.
- Review the Records To Be Updated list. If there are any courses you want to exclude from processing, select the associated checkbox in the first column.
- Click Run to create the OR OPTE Information page for the selected course-sections. The IUID field is now available to update through the OR IUID Utility when you receive your state file.
- Repeat this procedure for remaining buildings in your district.