Mark Reporting Setup Notes

On this page:

Graduation Requirements Areas Table

Menu Path: From the Administration menu, choose General Setup, choose District, and then select Validation Tables. Choose Texas State Reporting for Applications and Graduation Requirements for Validation Table.

If you use Graduation Requirements to calculate local credits, define a subject area with the code L or LC (for Local Credit).

To use Career Planner to support HB5 Foundation High School Program, define the subject areas for the Foundation plans and for each endorsement your school district offers.

Credit Override Reason Table

Menu Path: Select Administration from the main menu, select General Setup submenu, select District, then select Validation Tables. Choose Texas State Reporting for Applications and Credit Override Reason for Validation Table.

Define a code to indicate credit is denied due to excessive absences, which is indicated on transcripts.

You can also define an override code to link to a pass/fail indicator.

Mark Reporting Building Configuration

1. Navigate to the MR Building Configuration page.
2. For Assign Credit Overrides:
   • Select C - At the Student Course Level if the building uses only one mark per course to issue credit.
   • Select M - Per Credit Marking Period if the building uses multiple marks per course to issue credit or the building assigns credit at the state course level.

Mark Types

1. Navigate to the Mark Types page.
2. Complete the fields based on how the building issues credit:
   • Final mark type - Define the final mark type in the RC Mark Types Issued Once Per Year panel, and at least one mark type in the RC Mark Types Issued Multiple Times Per Year panel.
   • Mark type issued at specific marking periods - Define the mark type in the Mark Types Issued Multiple Times Per Year panel. If the building uses an average mark to determine if credit for a failing mark can be recovered, define an average mark type in the RC Mark Types Issued Once Per Year panel.
   • If credit is assigned at the state course level, you must have at least one mark type issued once per year.

When determining the mark types for a building, courses combined into a state course must have the same mark type used to issue credit. For example, if your building has accelerated marks (nine-week courses) and semester marks (eighteen-week courses), a state course can only include the accelerated or semester mark type, but not both.

EOC Requirements

For EOC courses, create the required EOC mark types in the RC Mark Types Issued Once Per Year panel:

Do not select Include as Default.

• EOC - Courses with End-of-Course Tests.
• EOCR - EOC Reading test mark type for English Courses.
• EOCW - EOC Writing test mark type for English Courses.

Level Table

1. Navigate to the Level Table page.
2. For buildings that use the Calculate Pass Fail Indicators option, define an Incomplete mark.
3. If the building uses marks to indicate that a student had excessive absences, you must define these marks. Only use separate marks for credit denial if the marks calculate differently in the GPA.

Course Absence Types

1. Navigate to the Absence Types page.
2. If the building denies credit based on absences for a course, define an absence type. Your district requirements determine which codes to include in the absence type.
3. If credit is assigned at the local course and there is only one semester mark per course, define the absence type as Once Per Year.

Average Setup

1. Navigate to the Average Setup page.
2. Use the Average Calculation for local courses or state courses. The State Course Equivalency field determines whether the average calculates for local courses, state courses, or both state and local courses, which are not linked to state courses.
   • To only calculate an average of semester marks within a course-section, select R – Use Regular Courses Only.
   • To only calculate an average of semester marks between two or more local courses combined in one state course, select S – Use State-defined courses only or B – Use State-defined and unlinked regular courses.
   • As needed, include EOC marks in the average setups to calculate semester and final marks. Refer to Setting up Averages to Include EOC Marks to see examples of average setups that include EOC marks.

GPA Setup

1. Navigate to the GPA Setup page.
2. If your district prints a yearly transcript, you must have at least one yearly GPA type.

Course Credit Setup

1. Navigate to the Course Credit Setup page.
2. Each building must have an assigned course credit set up for each school year with courses.
3. The Course Equivalency Setup determines whether the credit calculation calculates credit based on state or local courses.
4. Complete the fields as follows.

Graduation Requirements Setup

1. Navigate to the Graduation Requirements Setup page.
2. Specify the order to print subject areas on transcripts. To reorder a row, click the tab on the row and drag it to the desired location.
3. If the district uses the Graduation Requirement calculation to calculate local credit, define each graduation requirement group's local credit subject area (L or LC).
4. To use Career Planner to support HB5 Foundation High School Program, define the Foundation's graduation requirements with Endorsement requirement groups and all endorsements.

Transcript View Setup

1. Navigate to the Transcript View Setup page.
2. Group courses by department. Do not define a transcript view to group courses by subject area if you want to use the Graduation Requirements calculation.
3. If you do not want to customize the Texas Transcript, select Use Default Template on the View Definition panel. This field displays after completing the first four fields on a new setup.

State Courses

Menu Path: Select Scheduling from the main menu Courses submenu, select District Courses, then select State Courses.

1. Navigate to the State Courses page.
2. Complete the fields to define the state course codes mapped to local courses.

Fields	Description
Valid for 090 Records	Select if the state course should have a 090 record created.
Valid for 170 Records	Select if the state course should have a 170 record created.
Valid for 410 Records	Select if the state course should have a 410 record created.
Valid for 415 Records	Select if the state course should have a 415 record created.
State Course Credit	Define a credit limit for the state course code to indicate the maximum number of credits a student can attempt for courses assigned to this code. Once set, this limit is enforced upon adding courses or course requests for a student that would potentially cause exceeding the state course credit maximum. To enforce state course credit limits, select Warn If Full State Course Credit has been Earned in the Scheduling Building Configuration for the appropriate buildings.

Course Equivalency Setup

1. Navigate to the Course Equivalency Setup page.
2. Define a Course Equivalency Setup for each school year and the building with state courses.

Course Equivalency Definition

Navigate to the Course Equivalency Definitions page and verify courses to be combined display in the applicable sections.

This option defines how local courses can be combined to create a state course. When the Build Course Equivalency option creates state courses, only courses from one building can be combined into the state course.

• Each local course number can associate with just one state course.
• Local course codes must not be equal to state codes.
• Each local course associated with a state course must have a mark type issued by marking period and in the Course Equivalency Setup.
• If the building combines two courses into a state course and both have a mark type that is issued once per year that is being moved to the state course, only the mark from the last part of the course will move to the state course.
• All sections of all courses linked to a state course must be of the same duration type. Because of this, summer school courses must not be in the same building as regular year courses.
• All sections of all courses linked to a state course must have all of the same mark types being moved to the state course.
• If you select Needs Recalculation, the BCE Calculation will rebuild this course in the Master Schedule. This flag is set automatically when a change is made to one of the sections of a local course.

EOC Transcript Display

Menu Path: From the Administration menu, choose Mark Reporting Setup, choose View Setup, and then select EOC Requirements Setup.

Use this option to determine how and when scores display in the student transcript's End of Course Tests section. Specifically, you are defining how results display for the EOC tests established as graduation requirements by House Bill 5, 83^rd Texas Legislature. You can:

• Determine whether the transcript shows a student's highest score, the highest level achieved, or both. Alternatively, you can also choose to show whether the student earned a passing score.
• Choose to show a student's EOC test score only if they earned a passing score.
• Select whether each required EOC test displays at all on student transcripts.

You must have a setup corresponding to each Cohort Year (Federal Graduation Year) that applies to students needing a transcript. Click Copy to create a new year's setup based on an existing one.

EOC Test Name Crosswalk

The EOC test names displayed on the EOC Transcripts Display setup page and the subsequent student transcript differ from the descriptions in the student's Test History records. The page uses a conversion convention to change Test History subtests into labels that align with the EOC test graduation requirements described in House Bill 5. The conversion maps Testing Center subtests to the displayed test name labels through associated TREx Test Names in the TREx Assessment Configuration.

The following table shows the TREx Test Name code associated with each EOC test name defined for the EOC Transcripts Display setup page. The page uses the subtest tied to the TREx Test Name to get the student's Highest Score, Test Date, Highest Level, and, if applicable, Score Code for each required EOC test.