Mark Reporting Setup Notes

Graduation Requirements Areas Table

Menu path: From the Administration menu, choose General Setup, choose District, and then select Validation Tables. Choose Texas State Reporting for Applications and Graduation Requirements for Validation Table.

If you use Graduation Requirements to calculate local credits, define a subject area with the code L or LC (for Local Credit).

To use Career Planner to support the HB5 Foundation High School Program, define the subject areas for the Foundation plans and for each endorsement your school district offers.

Credit Override Reason Table

Menu path: Select Administration from the main menu, select General Setup submenu, select District, then select Validation Tables. Choose Texas State Reporting for Applications and Credit Override Reason for Validation Table.

Define a code to indicate credit is denied due to excessive absences, which is indicated on transcripts.

You can also define an override code to link to a pass/fail indicator.

Mark Reporting Building Configuration

Navigate to the MR Building Configuration page.
For Assign Credit Overrides:
- Select C - At the Student Course Level if the building uses only one mark per course to issue credit.
- Select M - Per Credit Marking Period if the building uses multiple marks per course to issue credit or the building assigns credit at the state course level.

Mark Types

Navigate to the Mark Types page.
Complete the fields based on how the building issues credit:
- Final mark type - Define the final mark type in the RC Mark Types Issued Once Per Year panel, and at least one mark type in the RC Mark Types Issued Multiple Times Per Year panel.
- Mark type issued at specific marking periods - Define the mark type in the Mark Types Issued Multiple Times Per Year panel. If the building uses an average mark to determine if credit for a failing mark can be recovered, define an average mark type in the RC Mark Types Issued Once Per Year panel.
- If credit is assigned at the state course level, you must have at least one mark type issued once per year.

When determining the mark types for a building, courses combined into a state course must have the same mark type used to issue credit. For example, if your building has accelerated marks (nine-week courses) and semester marks (eighteen-week courses), a state course can only include the accelerated or semester mark type, but not both.

EOC Requirements

For EOC courses, create the required EOC mark types in the RC Mark Types Issued Once Per Year panel:

Do not select Include as Default.

EOC - Courses with End-of-Course Tests.
EOCR - EOC Reading test mark type for English Courses.
EOCW - EOC Writing test mark type for English Courses.

Level Table

Navigate to the Level Table page.
For buildings that use the Calculate Pass Fail Indicators option, define an Incomplete mark.
If the building uses marks to indicate that a student had excessive absences, you must define these marks. Only use separate marks for credit denial if the marks are calculated differently in the GPA.

Fields

Description

State Code Equivalency

Value to report for the associated mark. By default, the State Code Equivalency will be set to the mark. This field converts the final mark for the student to report the Final Course Grade (e1075) value for the 415 record.

Course Completed

Select if the mark indicates the student has completed the course. This field is used to report the Course Completion Indicator (e1068) value for the 415 record based on the student's final mark.

The indicator of * signifies credit denial is handled by the system.

Course Absence Types

Navigate to the Absence Types page.
If the building denies credit based on absences for a course, define an absence type. Your district requirements determine which codes to include in the absence type.
If credit is assigned at the local course and there is only one-semester mark per course, define the absence type as Once Per Year.

Average Setup

Navigate to the Average Setup page.
Use the Average Calculation for local courses or state courses. The State Course Equivalency field determines whether the average is calculated for local courses, state courses, or both state and local courses, which are not linked to state courses.
- To only calculate an average of semester marks within a course-section, select R – Use Regular Courses Only.
- To only calculate an average of semester marks between two or more local courses combined in one state course, select S – Use State-defined courses only or B – Use State-defined and unlinked regular courses.
- As needed, include EOC marks in the average setups to calculate semester and final marks. Refer to Setting up Averages to Include EOC Marks to see examples of average setups that include EOC marks.

GPA Setup

Navigate to the GPA Setup page.
If your district prints a yearly transcript, you must have at least one yearly GPA type.

Course Credit Setup

Navigate to the Course Credit Setup page.
Each building must have an assigned course credit set up for each school year with courses.
The Course Equivalency Setup determines whether the credit calculation calculates credit based on state or local courses.
Complete the fields as follows.

Fields	Description
Mark Types for Credit	Select the mark types to determine if credit should be issued based on whether the mark the student received is defined as a passing mark in the Level table. If you assign credit when a student fails a marking period, but has a passing average, do not enter the mark type for the average in this field.
Issue Partial Credit	Select if courses in the building can have more than one mark for the mark types for credit or if the credit is being assigned at the state course Level.
Use Average Mark Rule	Select if the building assigns credit when the student fails a marking period but has a passing average.
Mark Type for Average Check	Enter the mark type for the average if you select Use Average Rule. The mark type must be Once Per Year and not be listed in the Mark Types For Credit field.
Check for Excessive Absences	Select if the transcript should include an indicator for credit denial. If you select this field, you must also choose the code in the Credit Override Reason for Excessive Absences field.
Absence Type	Select an absence type that is issued at each marking period if a student is denied credit based on excessive absences and the building assigns credit at the state course level.
Credit Override Reason for Excessive Absences	Select the reason to indicate that credit is being overridden because of excessive absences.
Number of Absences	If you want to set the excessive absence override manually, enter a number greater than the number of days courses can meet. If you want to define a rule for semester and year, the semester rule should be listed above the yearly rule. If the rule calculates absences for a semester and courses are year-long, set the Duration Time to Calculated MP/Term.
Process EOC Courses Differently	Select if: Courses that receive EOC marks should calculate differently when credits are calculated. The building has courses that issue EOC marks. The credit for these courses calculates differently than for other courses. For example, you may not issue credits for these courses at this time, or you may use a different mark type for credit.
Mark Type to Identify Courses	Select the mark type assigned to courses that are EOC courses. This identifies the EOC courses and is not used to determine credit.
Process Incomplete EOC Courses	Select if you issue credits for the first semester of a full-year EOC course. If this checkbox is unchecked, the credit calculation will not process EOC courses until the end of the year.
Minimum Cohort Year	Enter the minimum cohort year for students who will take the End of Course tests. If a student's cohort year is less than or equal to the entered year, EOC courses will be processed as indicated in this setup. If the student's cohort year is greater than the entered year or blank, EOC courses will be processed as regular courses.

Graduation Requirements Setup

Navigate to the Graduation Requirements Setup page.
Specify the order to print subject areas on transcripts. To reorder a row, click the tab on the row and drag it to the desired location.
If the district uses the Graduation Requirement calculation to calculate local credit, define each graduation requirement group's local credit subject area (L or LC).
To use Career Planner to support the HB5 Foundation High School Program, define the Foundation's graduation requirements with Endorsement requirement groups and all endorsements.

Transcript View Setup

Navigate to the Transcript View Setup page.
Group courses by department. Do not define a transcript view to group courses by subject area if you want to use the Graduation Requirements calculation.
If you do not want to customize the Texas Transcript, select Use Default Template on the View Definition panel. This field is displayed after completing the first four fields on a new setup.

State Courses

Menu Path: Select Scheduling from the main menu Courses submenu, select District Courses, then select State Courses.

Navigate to the State Courses page.
Complete the fields to define the state course codes mapped to local courses.

Fields	Description
Valid for 090 Records	Select if the state course should have a 090 record created.
Valid for 170 Records	Select if the state course should have a 170 record created.
Valid for 410 Records	Select if the state course should have a 410 record created.
Valid for 415 Records	Select if the state course should have a 415 record created.
State Course Credit	Define a credit limit for the state course code to indicate the maximum number of credits a student can attempt for courses assigned to this code. Once set, this limit is enforced upon adding courses or course requests for a student that would potentially exceed the state course credit maximum. To enforce state course credit limits, select Warn If Full State Course Credit has been Earned in the Scheduling Building Configuration for the appropriate buildings.

Course Equivalency Setup

Navigate to the Course Equivalency Setup page.
Define a Course Equivalency Setup for each school year and the building with state courses.

Fields	Description
Absences to Upload	If a student is denied credit based on excessive absences and the building assigns credit at the state course level, include the absence type entered in the Assign Course Credit Setup.
Local Course Combinations	This setting determines how many local courses can be combined into a state course. If the maximum number of courses to be combined is two, select One Part and Two Parts.
Copy Subject Area to State Courses	Select if the building assigns credit at the state course level. The Graduation Requirement calculation will push the subject area from the local course to the state course. If the building assigns credit at the local course level, it does not matter how if you select this option.
Course Retake Rule	Select how the calculation should determine the mark to move to the state course if a student took the same part of a course within a building and school year: B – Use Best Mark in State Course to move the highest mark to the state course. R – Use Most Recent Mark in State Course to move the mark taken most recently to the state course.
Report Cards Data Warehouse Information	Select R – Use Regular courses. If you select one of the other options, the report card will include state courses.
Transcript Data Warehouse Information	Select B – Use State Courses and Non-Linked Regular Courses.
Assign Course Credit Calculation	Determines whether the credit calculation assigns credit at the local course or state course level. Select R – Use Regular Courses to calculate credit for the local courses. The credit will be pushed up to the state courses when the Build Course Equivalency is run. Select A – Re-assign Credit back to District Courses to calculate credit for the state courses and then push the appropriate credit back to the local course. Do not use B – Use State Courses and Non-Linked Regular Courses to calculate.
Mark Types Setup Panel	Select the mark types to create and the mark types to move to the state course. You must include the mark type that is used to assign credit: If the building has multiple mark types used to issue credit, list each mark type on a separate line. Do not enter more than one mark type in the Course Mark Types field. If the building issues credit on the state course and uses the Average Rule, you must include the mark type entered in the Mark Type for Average Check field in the Assign Course Credit Setup. If you create a mark type defined as a Once Per Year mark, N/A displays in the Course Mark Types field. You must include at least one mark type issued by the marking period and assigned to all courses.

Course Equivalency Definition

Navigate to the Course Equivalency Definitions page and verify courses to be combined display in the applicable sections.

This option defines how local courses can be combined to create a state course. When the Build Course Equivalency option creates state courses, only courses from one building can be combined into the state course.

Each local course number can be associated with just one state course.
Local course codes must not be equal to state codes.
Each local course associated with a state course must have a mark type issued by the marking period and in the Course Equivalency Setup.
If the building combines two courses into a state course and both have a mark type that is issued once per year that is being moved to the state course, only the mark from the last part of the course will move to the state course.
All sections of all courses linked to a state course must be of the same duration type. Because of this, summer school courses must not be in the same building as regular-year courses.
All sections of all courses linked to a state course must have all of the same mark types being moved to the state course.
If you select Needs Recalculation, the BCE Calculation will rebuild this course in the Master Schedule. This flag is set automatically when a change is made to one of the sections of a local course.

EOC Transcript Display

Menu Path: From the Administration menu, choose Mark Reporting Setup, choose View Setup, and then select EOC Requirements Setup.

Use this option to determine how and when scores are displayed in the student transcript's End of Course Tests section. Specifically, you are defining how results display for the EOC tests established as graduation requirements by House Bill 5, 83^rd Texas Legislature. You can:

Determine whether the transcript shows a student's highest score, the highest level achieved, or both. Alternatively, you can also choose to show whether the student earned a passing score.
Choose to show a student's EOC test score only if they earned a passing score.
Select whether each required EOC test displays at all on student transcripts.

You must have a setup corresponding to each Cohort Year (Federal Graduation Year) that applies to students needing a transcript. Click Copy to create a new year's setup based on an existing one.

Fields	Description
School Year	The Cohort Year (Federal Graduation Year) associated with this setup. The setup applies to all students defined with this Cohort Year on the Academic page.
Score Display	Select how test score information displays on the student's transcript at the End of Course Test section: Highest Score – Displays the highest score earned on each EOC test. The transcript uses the score field defined in the TREx Assessment Configuration's Score column for the EOC test to get this value. The EOC Test Name Crosswalk explains how each test is mapped to a record in the TREx Assessment Configuration. Highest Level – Displays the highest level earned on each EOC test. The Score code referenced for this information depends on the student's test date. The EOC Test Name Crosswalk explains how the transcript gets the Highest Level from Test History based on the test date. Highest Score and Level – Displays the highest score and achievement level earned on each EOC test. Is Passing – Displays whether the student earned a passing score for each EOC test. The transcript bases the Passing distinction on the student earning the highest Level of at least Level II (Level 2) on a particular test.
Display Only if Passing	Select if the transcript should only display an EOC test if the student achieved a passing score. Leave this box unchecked if the transcript should display tests regardless of a passing score. The transcript bases the Passing distinction on the student earning the highest Level of at least Level II (Level 2) on a particular test. If this field is blank and Score Display has the Is Passing selection, a test still needs the highest Level of at least II (2) to print on a transcript.
Exclude Score Codes	Use this only if a student's test results should not display on the transcript for specific test score codes. List the appropriate codes here in comma-delimited format. Valid values are A, G, O, *, P, and S. The transcript references the score defined in the Score Code column for the EOC test. The EOC Test Name Crosswalk explains how each test is mapped to a record in the TREx Assessment Configuration.
EOC Test Name	Subject name for the STAAR end-of-course tests required by House Bill 5, 83^rd Texas Legislature. The page uses a crosswalk to translate tests from Test History records into the end-of-course subject areas required by TEA. Refer to the EOC Test Name Crosswalk section following these field descriptions for details.
Display?	Select if the indicated EOC test results should be displayed on student transcripts as long as the following criteria are met: The score is considered Passing if Display Only if Passing is selected. The check for a passing score also applies if Display Only if Passing is blank and Score Display has the Is Passing selection. The test does not have a Score Code listed in the setup's Exclude Score Codes field. Clear the field if the associated test should never be displayed on a student's transcript.

EOC Test Name Crosswalk

The EOC test names displayed on the EOC Transcripts Display setup page and the subsequent student transcript differ from the descriptions in the student's Test History records. The page uses a conversion convention to change Test History subtests into labels that align with the EOC test graduation requirements described in House Bill 5. The conversion maps Testing Center subtests to the displayed test name labels through associated TREx Test Names in the TREx Assessment Configuration.

The following table shows the TREx Test Name code associated with each EOC test name defined for the EOC Transcripts Display setup page. The page uses the subtest tied to the TREx Test Name to get the student's Highest Score, Test Date, Highest Level, and, if applicable, Score Code for each required EOC test.

STAAR End-of-Course Test on Student EOC Requirements HB5 page	TREx Test Name Code Mapping from TREx Assessment Configuration
Reading I	EO
Writing I	E1
Reading II	E2
Writing II	E3
English I	EG
English II	EH
Algebra I	E6
Biology	E9
US History	EC