FTE Reporting Checklist

• Verify that appropriate security resources have been assigned to users
• District Maintenance
  • Set the Combined FTE Priority setting on the WA District page to determine how the monthly and interdistrict reports handle cases where regular and ALE FTE total greater than 1.0 for a student in a reporting month (Administration > General Setup > District District Defined > WA District).
• Building Maintenance
  • Verify that the Buildings that you want to calculate FTE for have a value in the State Equivalency Code field (Administration > Registration Setup > Building > Building Definition)
  • If any of your buildings do not schedule a separate lunch period, but include lunch in another period on students' schedule, update the WA FTE Exclusion Minutes page for these buildings.
• Verify that the following validation tables have been setup properly with the state defined codes
  • WA Month Range (Administration > General Setup > District > Validation Tables > select Washington State Reporting)
  • State Courses (Scheduling > Courses > District Courses > State Courses)
  • ALE Programs (Administration > General Setup > District > Validation Tables > select Washington State Reporting)
• Assign the WATBIP State Code Equiv value to any test score used to track student bilingual program placement status. Refer to Exited TBIP Test Score Setup for FTE Reporting for a procedure (Administration > Test Scores Setup > Setup > Test Definition).
• Course Maintenance
  • Courses in the Course Catalog have a value in the State Course field (Scheduling > Course > Building Courses > Building Course Catalog)
  • If a course is a Running Start course, make sure to check the Running Start box on the WA Course Information page (Scheduling > Courses > Course Sections > WA Course Information). Assign the number of Running Start Credits.
  • If a course should not be included in the FTE calculation, update the Exclude from FTE field on the WA Course Information page.
  • If a course is part of a Vocational Education Program, check this field on the WA Course Information page.
  • If a course is part of a Skill Center Program, check this field on the WA Course Information page (Scheduling > Courses > Course Sections > WA Course Information).
  • If a course is part of an Alternative Learning Experience (ALE) Program, check this box on the WA Course Information page (Scheduling > Courses > Course Sections > WA Course Information). Use the ALE Program field to associate the course with the appropriate code for ALE FTE reporting.
• Student Maintenance
  • If a student is attending school in your district but does not live in your district, make sure that you have updated the District of Residence field on the Registration page.
  • If a student has paid tuition for a course, be sure to update the Paid Tuition field on the WA Course Information student course district-defined page. The Paid Tuition box, if checked, excludes the course from the FTE Calculation.
  • If a student is participating in a Bilingual program, make sure that he/she has a WABIL program record (Registration > Entry & Reports > Student District Defined > WA Bilingual or Registration > Entry & Reports > Student Demographic > Programs).
  • The headcount of students who Exited TBIP is based on students earning a test score of PROFICIENT on a score mapped to the State Code Equiv of WATBIP. Students are counted if they meet this criteria within the last two years. Verify Test History records are up to date.
  • If a student is participating in a Skill Center program, make sure that he/she has a WASKL program record (Registration > Entry & Reports > Student Demographic > Programs).
  • For a student to be counted for ALE FTE, make sure the ALE student has a record saved for each of the appropriate reporting months on the WA FTE Override/Maximum page (Registration > Entry & Reports > Student District Defined > WA FTE Override/Maximum). Check the ALE Student box for each Month/Year. The student also needs to be taking a course with the appropriate ALE setup defined above. If you need to set ALE Program override values for a Reporting Month, enter the ALE FTE overrides in the fields for the appropriate ALE Programs. Otherwise, leave the ALE Program fields blank if you do not wish to override the ALE FTE calculation.
  • If a student takes Running Start (RS) courses only in the college setting, check the WA FTE Override/Maximum page's College RS box (Registration > Entry & Reports > Student District Defined > WA FTE Override/Maximum). Four fields are available to record Running Start overrides if applicable: HS Non Voc RS FTE, HS Voc RS FTE, College Non Voc RS FTE, and College Voc RS FTE.
  • If the student is in the Open Doors [1418] Youth Reengagement Program, enter the appropriate number of program hours in the WA FTE Override/Maximum page's OD 1418 Hours field for the reporting month (Registration > Entry & Reports > Student District Defined > WA FTE Override/Maximum). Check the OD 1418 Voc box if the hours count toward vocational Open Doors FTE.
  • If the student has Work Based Learning hours in a reporting period for a vocational or skills center program, use the WA FTE Override/Maximum page's Work Based Learning (WBL) fields to record the appropriate values (Registration > Entry & Reports > Student District Defined > WA FTE Override/Maximum).
  • Review prerequisites for the Special Education Enrollment report and update the appropriate programs and student fields.
• The following processes should be run before running the report.
  • Student FTE Calculation (Regulatory > FTE-Old > FTE-Old > WA Calculate Student Course FTE)
  • FTE Override/Maximum Utility (Regulatory > Utilities > Utilities > FTE Override/Maximum Utility) if you need to mass update FTE override information for a group of students.

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