ALE Reporting into SAFS

Regulatory > FTE-Old > FTE-Old > WA FTE Reports
This section describes the setup prerequisites needed to report ALE students via the FTE Reports ALE Reporting into SAFS option. The output for this option shows headcount and FTE values for ALE students. The option also gives ALE FTE totals as they apply to 7^th and 8^th grade vocational school students, secondary school vocational students, and vocational Skills Center Program students.
The report option prints totals for each ALE Program that applies to a building's courses and students. The sample report later in this section is followed by mapping information explaining the data sources for the various report totals.

ALE Course and Student Setup

Following are the setup prerequisites needed for ALE students to have headcount and FTE reported against the appropriate ALE Programs.

Make sure the appropriate Master Schedule course-sections have the following two fields set up on the WA Course Information page (Scheduling > Courses > Course Sections > WA Course Information):
- Alternative Learning Experience box must be checked.
- Appropriate ALE Program code must be assigned to the course.
Determine which ALE students should have their FTE values calculated based on their courses and which students need ALE Program overrides set up on the WA FTE Override/Maximum student district-defined page. Both types of students require records on the student district-defined page, but the required settings differ depending on whether FTE values come from student courses or student-level overrides.
For students whose FTE values come from their courses, you can use the FTE Override/Maximum Utility to update the ALE Student box for the appropriate School Year and Reporting Month (Regulatory > Utilities > Utilities > FTE Override/Maximum Utility). Select the appropriate School Year and Reporting Month, select Update ALE from the Update Fields radio button set, select Yes for Alternative Learning Environment, filter for the appropriate kids, then Run.
For ALE students requiring student district-defined page overrides, use the WA FTE Override/Maximum page to enter the FTE values for the appropriate ALE Programs (Registration > Entry & Reports > Student District Defined > WA FTE Override/Maximum).

- Select the appropriate School Year and Reporting Month.
- Make sure the ALE Student box is checked.
- Enter the FTE override values for the appropriate ALE Program fields.

Sample ALE Reporting into SAFS Output

Following is an illustration of the report generated by FTE Reports ALE Reporting into SAFS option. The numerical cross-references explain data sources for the report's totals.
Important: Beginning in 2013-2014, you no longer need to report whether a student met minimum ALE contact time for a given month. This means SAFS ALE reporting is due at the same time as the Form P-223 report since you do not need to wait until month's end to get the ALE contact time information.

Section	Where does the data come from?
1	Count of students educated in an Alternative Learning Environment as indicated by the student taking courses with the Alternate Learning Experience box checked and an ALE Program assigned on the WA Course Information page and by the student having the WA FTE Override/Maximum student district-defined page's ALE box checked for the appropriate reporting month. A student is included in the headcount based on the State Code Equiv for that student's Entry/Withdrawal grade level. The Kindergarten headcount includes full-day and half-day students.
2	FTE Values for students counted in Section 1. For ALE FTE, the student needs courses with the Alternate Learning Experience box checked and an ALE Program assigned on the WA Course Information course district-defined page and the ALE Student box checked on the WA FTE Override/Maximum student district-defined page for the appropriate reporting month. If you want to override the calculation of ALE FTE, define override values for the appropriate ALE Programs on the FTE Override/Maximum page. Otherwise, the ALE FTE is determined through the calculation. A student's ALE FTE is reported based on the State Code Equiv for that student's Entry/Withdrawal grade level. The Kindergarten headcount includes full-day and half-day students.
3	Count of ALE students, as described in Section 1, who are also enrolled in a bilingual program with an Instructional Model of anything other than P – Waiver (Parent Waiver from Program Services). The headcount is separated into students in Kindergarten through 6^th grade and students in grades 7^th through 12^th. To determine where a student belongs in the headcount, the report uses each student's Entry/Withdrawal grade level and the associated State Code Equiv from the Grades validation table.
4	Count of ALE students, as described in Section 1, who exited the bilingual program based on the student having a test score within the last two years meeting the following criteria: The score is set up with a State Code Equiv of WATBIP. See Exited TBIP Test Score Setup for FTE Reporting for more information. The student's score value is PROFICIENT.
5	FTE value of ALE 7^th and 8^th grade students taking courses that are marked as Vocational. This FTE value IS reflected in Section 2. The section shows the total FTE value for ALE students in 7^th and 8^th grade WAVOC courses. Inclusion in this section is based on (1) students taking courses with both the Alternative Learning Experience and Vocational Education Program boxes checked on the WA Course Information course district-defined page, along with an assigned ALE Program and (2) a student with the WA FTE Override/Maximum page's ALE box checked for the appropriate reporting month. If a 7^th or 8^th grade student has Work Based Learning vocational program hours, the report includes this FTE value as well. Refer to the WA FTE Override/Maximum page, Vocational Independent WBL and Vocational Cooperative WBL, for details.
6	FTE value of ALE 9^th – 12^th grade students who are taking courses that are marked as Vocational. This FTE value IS reflected in Section 2. The section shows the total FTE value for ALE students in 9^th - 12^th grade WAVOC courses. Inclusion in this section is based on (1) students taking courses with both the Alternative Learning Experience and Vocational Education Program boxes checked on the WA Course Information course district-defined page, along with an assigned ALE Program and (2) a student with the WA FTE Override/Maximum page's ALE box checked for the appropriate reporting month. If a high school student has Work Based Learning vocational program hours, the report includes this FTE value as well. Refer to the WA FTE Override/Maximum page, Vocational Independent WBL and Vocational Cooperative WBL, for details.
7	FTE Value of ALE students enrolled in WASKL program for courses that are marked as Skill Center courses. This FTE value is NOT reflected in Section 2. To be counted here, the student must first be enrolled in the WASKL program. Then, the report counts courses identified as Skill Center Program courses on the WA Course Information course district-defined page. ALE FTE is determined by the student (1) taking a course with the WA Course Information district-defined page's Alternative Learning Experience box checked and ALE Program assigned, and (2) having the ALE Student box checked for the appropriate reporting month on the WA FTE Override/Maximum page. If a student has Work Based Learning skill center program hours, the report includes this FTE value as well. Refer to the WA FTE Override/Maximum page, Skill Center Independent WBL and Skill Center Cooperative WBL, for details.