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Overview of State Course Equivalencies

Some states require that districts report state course codes with scheduling and report card information. State course equivalencies allow sites to use local (district-defined) state codes for day-to-day processing and report state course codes for state reporting purposes.

State course equivalency records link the local courses to the state courses. More than one course can be linked to a state course if your district offers the state requirements for a course in parts by having multiple courses. For example, your district may offer two semester-long courses that are equivalent to a full-year state course.

After you define course equivalencies, you can run the Course Equivalency Calculation option to create the required records for the state courses based on the scheduling and mark reporting information local courses. Then you can choose whether to use the state course ID or local course codes on report cards, or transcripts, or in credit calculations. When you run the Course Equivalency Calculation, the system does the following:

  • Creates dummy master schedule records for the state courses, assigning the mark and absence types listed in the Course Equivalency Setup. Marking periods are assigned based on the duration of the associated local courses.
  • Creates dummy state course report card records for students who have report card records for the associated local courses. Report card records are created for each marking period in which the local mark type that is being transferred to the state course mark type is issued. Thus, if you are transferring a SEM mark from the local course, and SEM can be issued MP2 or MP4, the state course will have SEM marks in MP2 and MP4.
  • Transfers the marks from local mark types to the appropriate part of the state course, based on the sequence number associated with the local course. For example, a local math course could be taken in the second semester, but be assigned to the first part of the state course because it is in the Sequence 1 column in the Course Equivalency Definition.
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