Use this page to add or change the fee groups for billing students in your building. You can also copy a fee group.
Tip
If you need to charge students for additional fees related to a fee group after you have billed students, create a new fee group for the same activity, course, or Registration criteria. If you add fees or change fees, those changes will be applied to students who are billed the next time the Create Billed Items option is run. Change are not pushed out to students who were previously billed for the group and the Create Billed Items option does not bill a student again for the same fee group to update fees.
Click Add at the top right of the Fee Group Search page.
On the Group Information panel, enter the group's basic information.
If you are creating a group for the S - Student fee type, the Filter panel displays. Enter criteria to select the students who will be included in the group.
On the Fee Items panel, select a Fee Code, then complete the fee item's additional fields as needed. Repeat this for each fee item to include in the group.
To add a textbook that is not currently in the Textbooks table, click (Additional options) on the Fee Items panel, then select Add Textbook. For details, refer below to the Add Textbooks procedure.
After completing the fee items and saving the group, you can arrange the items in priority order by re-ordering a group's fee items.
Click Save.
Change fee groups
Tip
If you need to charge students for additional fees related to a fee group after you have billed students, create a new fee group for the same activity, course, or Registration criteria. If you add fees or change fees, those changes will be applied to students who are billed the next time the Create Billed Items option is run. Change are not pushed out to students who were previously billed for the group and the Create Billed Items option does not bill a student again for the same fee group to update fees.
If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
On the Fee Group Search page, select the (Delete) checkbox of each group to delete. The checkbox displays only for groups that are not in use.
Click Save.
Click Yes to delete the groups.
Fields
Group Information Panel
Field
Description
Building
Building that charges the fee for this fee item.
Fee Group Code
Unique identifier for the fee group. Character/10
Description
Description of the fee group. Character/255
Fee Type
Select whether the fee group is charged based on courses, activities, or student information.
Select:
A - Activity - to specify that the fees apply to students based on participation in an activity as defined on the Activity Detail page. For example, students in the marching band are charged a uniform rental fee. C - Course - to specify that the fees apply to students scheduled into a specific course. For example, students taking Chemistry I are charged for lab equipment and a textbook fee. D - Debit - you cannot use this option to create fees. S - Student - to specify that the fees apply to students based on criteria from Demographic tables, program tracking, and Demographic district-defined records.
Use Reduced Rate
Checked if reduced rates should be applied when fees are charged for the fee group.
Reduced rates allow your building to bill reduced fees for students who are disadvantaged. Your building administrator defines the criteria to determine that a student should be billed at a reduced rate and indicates the rate of the discount. For example, students who have a meal status that indicates they receive free meals may get a 90% discount from the standard fee for participation of activities.
Determines how often students in this fee group should be charged.
Select:
C - Every Course Added - to charge a student fees in this fee group every time the course is added to the student's schedule. For example, students are charged the fees for the course again if they had previously dropped the course, but then re-added the course to their schedule. This option is available only for course fee groups. Y - Once Per Year - to charge a student fees in this fee group only one time per year. For example, students are charged a uniform rental fee every year that they are in the marching band. O - Only Once - to charge a student fees in this fee group only one time. For example, students are charged a one time fee for activities when they are freshman.
Course
Select the course for which the fees in this fee group apply. Students enrolled in the selected course will be charged for the associated fees.
This field can be accessed only for a Fee Type of C - Course.
Activity
Select the activity for which the fees in this fee group apply. Students participating in the selected activity will be charged for the associated fees.
This field can be accessed only for a Fee Type of A - Activity.
Filter Panel
This panel displays only for the D - Debit and S - Student fee types.
Use the filter fields to select students who will be charged for the group's fee items. You can select students based on Demographic information, date tracked fields, and Demographic district-defined fields.
Fee Items Panel
Add fee items by selecting a Fee Code, then completing the row's additional fields. When you select a Fee Code, a new row displays for adding another item.
After you save the fee group, you can reorder fee items by clicking and holding the tab to the left of a row's fee code, then dragging the row to the desired location.
Field
Description
Fee Code
Select the fee for which students should be charged.
The list of fee items only includes fees defined with a fee type that matches the fee type selected for the fee group. For example, if you are defining the fees for a course fee group, only fee items identified as course fees are listed.
For more information on fee items, refer to the Fee Items Page.
Textbook
Select a textbook. When you select a textbook, the unit cost and description for the textbook default for the fee.
To create and add a new textbook, click (Additional options) on the Fee Items panel, then select Add Textbook to display the Add Textbook window. For the procedure, refer to Add textbooks.
Description
A description of the fee item. The fee item's description defaults, but can be changed. Character/255
Quantity
Number of units to bill for the fee item. For example, enter 2 if students are charged for two gym uniforms.
Unit Cost
Cost per unit of the fee item. If you selected a textbook, the unit cost from the textbook defaults.
Total Cost
The total amount that students will be billed for the fee. Total Cost = Quantity x Unit Amount.
Prorate
Checked if this fee can be prorated if students add the course after the course starts, drop the course, or are resolved out of one or more marking periods of the course.
