If the Student Search Page displays, search for the appropriate student, then click the student's name link.
To display the Entry/Withdrawal details page, click the School Year link on the desired entry/withdrawal row.
From the Entry/Withdrawal details page, click (List) to return to the Entry/Withdrawal list page.
Withdraw a student
When you withdraw a student, the student will no longer be considered active for attendance and other applications. You can choose whether to preserve a copy of the student's current schedule, in case the student returns.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
Click the School Year link for the most recent entry/withdrawal row. The Entry/Withdrawal details page displays.
Enter a Withdrawal Code and Date.
Select the appropriate option: Drop Schedule - to indicate that the courses should be dropped. If the student is withdrawn before the start of school, the courses are deleted. Preserve Schedule - to indicate that the courses should be dropped, but the schedule should be preserved. Typically, this option is selected if the student is expected to return to the building. Keep Schedule - to indicate that the student should remain scheduled in courses. Only use this option if you are changing the calendar or grade and will be adding a new entry/withdrawal row for the same building.
Click Save.
Transfer student to another building
This procedure is an overview of the process; it does not cover all steps. Follow your district policies and procedures as the process for intra-district transfers varies from district to district.
Withdraw the student from the current building. Refer to the Withdraw a student procedure.
Contact the student's new building to indicate the student may now be enrolled.
Enroll the student in the new building. Refer to the Re-enroll a student procedure.
Re-enroll a student
When a student returns to your district, you can re-enter the student by adding a new entry/withdrawal record. If any of the student's School Year, Building, Track, Calendar, and Grade information has changed, you can change the information as needed.
In some cases, you may know if a student was previously enrolled. In others, you may not learn of the past enrollment until attempting to enter a new enrollment record. Following are the procedures covering the two possibilities.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
To enroll the student in the regular school year, click Add at the top right of the Regular School Year panel.
If the student is being re-enrolled into a summer school session, click Add at the top right of the Summer School Year panel.
Enter a value for the Entry Date and confirm that the fields on the Enrollment panel are correct.
The building, track, calendar, and grade from the last inactive Entry/Withdrawal record are entered on this panel by default.
Click Save.
Note
If the student's schedule was preserved for re-entry, use the Schedule Entry page (Scheduling > Student Schedules > Student > Schedule Entry) to restore the student's preserved schedule. A red alert displays on the Schedule Entry page if the student has a preserved schedule. For information on restoring a student's schedule, refer to Restore preserved schedules.
If you learned of the past enrollment while adding a new student:
This procedure describes how to change the student's grade as of a specified date. If you need to correct the student's grade, refer to Edit a student's entry/withdrawal record.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
Click the School Year link for the most recent entry/withdrawal row. The Entry/Withdrawal details page displays.
Enter the appropriate Withdrawal Code and Date for changing a student's grade.
Select the Keep Schedule option.
Click Save.
Click Add.
Enter the appropriate Entry Code and Date for changing a student's grade.
Change the student's Grade value.
Click Save.
Change a student's calendar
This procedure describes how to change the student's calendar as of a specified date. If you need to correct the student's calendar, refer to Edit a student's entry/withdrawal record.
If the Student Search Page displays, search for the appropriate student, then click the student's name link.
Click the School Year link for the desired entry/withdrawal row. The Entry/Withdrawal details page displays.
Edit the desired fields.
Click Save.
Delete a student's entry/withdrawal record
If you have the appropriate security resources, you can delete an incorrect entry/withdrawal record using the procedure below. A student must have at least one entry/withdrawal record.
Caution
Use extreme caution when editing or deleting entry/withdrawal records, as this can change building membership values.
