Entry/Withdrawal Page (Detail)

School Year

School year for the entry/withdrawal record.

When you add a record, enter the ending year of the desired school year. For example, for the 2015 - 2016 school year, enter 2016.

Building

Building where the student is enrolled.

Building of Residence (GeoCode Building Assignment only)

The default building assignment for the student for the current year, based on the GeoCode plan area and the student's grade level.

Override Building of Residence (GeoCode Building Assignment only)

If you want to place the student in a different building, select the appropriate override in this field.

Select:

N - No Override - to indicate there is no override. The student is enrolled in the building of residence.
R - Needs Review - to indicate the student is assigned to a building other than the building of residence and user review is necessary.
L - Locked - to indicate the student is assigned to a building other than the building of residence and the override was set by a user.

Override Reason (GeoCode Building Assignment only)

If you select a different building in the Building field, select the appropriate reason for overriding the default assignment, for example, if your district has a code for Parent Request.

An override reason is required if you selected L - Locked in the Override Building of Residence field, but not required if you selected R - Needs Review.

Calendar

The calendar that indicates the days when the student should be attending school.

Grade

The student's grade.

Entry Type

The type of Entry/Withdrawal record.

Select:

P - Pre-Register - to indicate the record is being set up prior to actual enrollment for a student who will be attending next year.
C - Current Year - to indicate the student is enrolled for the current school year.

For an existing Entry/Withdrawal record, this field is display only.

Entry Code (Re-Entry Code)

Reason the entry/withdrawal record was created, such as new entry or transfer.

When you add a new entry/withdrawal record for a student, the entry code defaults to the code from the most recent closed entry/withdrawal record.

Entry Date (Re-Entry Date)

Date the student entered the building/district.

Based on your district’s configuration, the system may perform validations for the Entry and Withdrawal Dates recorded here. This system-checking is based on:

• Entry/Withdrawal Cutoff Date – Your district may use a cutoff date to prevent enrollment and withdrawal of students up to and including the specified date. This feature protects enrollment figures in your state reports.
• Entry/Withdrawal Membership Day Rule – Your district may require that all Entry and Withdrawal Dates occur on membership days. Membership days are dates when a student is supposed to be in school, as defined by the student’s calendar.

Program Tracked Fields

If your district has program-tracked fields that are defined to absolutely link with Entry/Withdrawal, then these fields will display at the bottom of this panel. Absolute linking indicates that the start and end dates for the program must match the student's entry and withdrawal dates in Entry/Withdrawal. To change the value for one of these fields, you must close the current entry/withdrawal record and then create a new one.

Withdrawal Code

Reason the entry/withdrawal record was closed, such as transferred districts or buildings.

Withdrawal Date

Date the student withdrew, as defined by your state reporting requirements.

The date is either the last date the student attended your district or the first date the student did not attend your district.

Based on your district’s configuration, the system may perform validations for the Entry and Withdrawal Dates recorded here. This system-checking is based on:

• Entry/Withdrawal Cutoff Date – Your district may use a cutoff date to prevent enrollment and withdrawal of students up to and including the specified date. This feature protects enrollment figures in your state reports.
• Entry/Withdrawal Membership Day Rule – Your district may require that all Entry and Withdrawal Dates occur on membership days. Membership days are dates when a student is supposed to be in school, as defined by the student’s calendar.

Schedule

For students with scheduled courses, indicates how scheduled courses should be updated.

Note

This field and its options only display if a withdrawal date is entered.

Select:

Drop Schedule - to indicate that the courses should be dropped. If the student is withdrawn after the start of school, the courses are dropped and stored.
Preserve Schedule - to indicate that the courses should be dropped, but the schedule should be preserved. Typically, this option is selected if the student is expected to return to the building.
Keep Schedule - to indicate that the student should remain scheduled in courses. Use this option if you are changing the calendar or grade, but not re-scheduling the student.