Behavior Criteria Calculation Page

Use this page to run calculations for generating behavior letters, determining eligibility for activities, and setting the status of students to at risk. The calculation is based on criteria defined on the Behavior Criteria Setup Page.

The system actually runs several calculations. First it calculates the number of offense or action codes from students' prior records, then it calculates the number of offenses or actions for each day within the current calculation period. The first calculation is defined by a Start Date and First End Date, while the current calculation period is defined by the First End Date and Second End Date.

During the calculations, offense code and action code totals are compared with letter criteria to find all students who should receive one or more letters. This process creates records in two letter tables: DISC_LTR_HEADER and DISC_LTR_DETAIL. These records specify which letters students should receive. The Calculate Discipline Letters Status log generated by running this option lists the Run Number, Run End Date, and Number of Letters Generated based on the criteria entered.

After running this option, you can use the Generate Communication List Report Page option to review which students are eligible for behavior letters or go directly to the Send Communications option to create the data file.

Calculate behavior criteria

Select one of the following menu options:
Interventions > All > Behavior Communications > Behavior Criteria Calculation
Interventions > All > At Risk > Behavior Criteria Calculation
Registration > Entry & Reports > Eligibility Calculations > Behavior Criteria Calculation
Specify the report options.
Click Run.
Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.

Fields

Prompts Panel

Field	Description
Building	Building for the students being processed by the calculation.
Start Date	Beginning of the date range for selecting the incidents to include in the calculation, usually the start of the school year. In calculating this period, the system searches for incidents from the Start Date up to but not including the First End Date. For more information on specifying dates for this calculation, refer to Specifying Dates for Behavior Criteria Calculation.
First End Date	The first date to use as an endpoint of calculations. Calculations always run from the specified Start Date to this date. Beginning date of the current letter calculation period. The system calculates for incidents that occur from the First End Date through the Second End Date. For example, district policy requires a letter to be sent after a student has three incidents reported for arriving late. If a student had two incidents of lateness before the current calculation period and a third lateness incident is recorded on the second day of the current calculation period, a letter file will be generated for the student. Select: By Date - to use a set date as the first end date. By Prior Days - to run the process for a set number of attendance days. Prior days count backward from the end date. For example, if the end date is Friday and you want the report to cover a full week Monday through Friday, enter 4. This option is useful if you schedule the process to run periodically. For more information on specifying dates for this calculation, refer to Specifying Dates for Behavior Criteria Calculation.
Second End Date	The ending date of calculations. Select: Today - to use today as the last date to check. This option is useful if you schedule the calculation to run periodically. By Date - to use a set date as the end date for the calculation. The program calculates over a range to ensure that students who did not meet the criteria by the First End Date, but would exceed the criteria by the Second End Date, will receive the appropriate letter. If you calculate letters each day, this date is the same as the First End Date. For more information on specifying dates for this calculation, refer to Specifying Dates for Behavior Criteria Calculation.
Criteria To Include	The notification criteria to check. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.