Absence Types Page

On this page:

Use this page to list the types of course attendance information you want to store for mark reporting, such as excused absences, unexcused absences, or tardies. A course absence type for report cards may be issued once per year or each marking period. You can also set up absence types for progress reports.

You can run calculations to calculate the totals for absences types based on Attendance information or allow teachers to enter attendance totals in TAC. Additionally, you can define an absence type to display a year-to-date total that is calculated by summing the attendance totals entered for each marking period.

Display absence types for building

Select Administration > Mark Reporting Setup > Setup > Absence Types.
- If the detail page displays for a building other than the one you want, use Search to select another building.
- If a search page displays, select the building.

Add absence types

Select Administration > Mark Reporting Setup > Setup > Absence Types.
- If the detail page displays for a building other than the one you want, use Search to select another building.
- If a search page displays, select the building.
Enter the absence type in the blank row at the bottom of the list for the appropriate panel.
Click Save.

Define a yearly absence type to show a sum of marking period absence totals

Select Administration > Mark Reporting Setup > Setup > Absence Types.
- If the detail page displays for a building other than the one you want, use Search to select another building.
- If a search page displays, select the building.
Enter the yearly absence type in the blank row at the bottom of the RC Course Absence Types Issued Once Per Year panel. Leave the Valid Absence Codes field blank.
Enter the marking period absence type to include in the yearly total in the blank row at the bottom of the RC Course Absence Types Issued Multiple Times Per Year panel.
- To calculate the absence types total based on Attendance information, select the attendance codes to include in the Valid Absence Codes field. Otherwise, leave the field blank.
- Select the Sum into Yearly checkbox.
- In the Yearly Type field, select the yearly absence type defined in Step 2.
To include another marking period absence type in the yearly total, repeat Step 3.
Click Save.

Change absence types

Select Administration > Mark Reporting Setup > Setup > Absence Types.
- If the detail page displays for a building other than the one you want, use Search to select another building.
- If a search page displays, select the building.
Change values as needed.
Click Save.

Delete absence types

You can only delete absence types for which no student attendance totals have been entered.

Select Administration > Mark Reporting Setup > Setup > Absence Types.
- If the detail page displays for a building other than the one you want, use Search to select another building.
- If a search page displays, select the building.
Select the
(Delete) checkbox for each record to delete.
Click Save.

Generate absence types listing report

Select Administration > Mark Reporting Setup > Setup > Absence Types.
If the detail page displays, use Search to display the search page.
Use the Filter panel to search for the buildings to include in the list report.
Click Load.
Click
(Additional options) at the top right of page, and then select Report. When the report is generated, it will open immediately.

Fields

RC Course Absence Types Issued Once Per Year Panel

Absence types defined in this panel will be reported once per course.

Field	Description
Order	Specifies the order that absence types are listed on mark reporting pages where attendance totals can be entered. Some pages show both yearly and multiple times per year absence types in the same area so the order values must be unique within these two panels. For example, if a yearly absence type is assigned order 1, then you cannot use order 1 for a multiple times per year absence type. Note that the Report Card View Setup determines the order that absence types are listed on the Report Card Summary and report cards.
Code	Code for the absence type. Character/5
Description	Description of the absence type. Character/255
Valid Absence Codes	To calculate totals based on Attendance information, select the attendance codes to include when calculating the total for this absence type. Use the Transfer Class Attendance to RC option to calculate the totals. If teachers enter absence totals, leave the field blank. To display a year-to-date total for an absence type that is reported multiple times per year, leave the field blank. For more information, refer to Define a yearly absence type to show a sum of marking period absence totals.
Active	Checked if the absence type is active for the current school year.
Teacher Access	Indicates if the absence type is available for teachers in Teacher Access Center. Select: M - Maintain and View - to display the absence type in TAC and allow teachers to enter absence totals. N - No Access - to not display the absence type in TAC. V - View Only - to display the total for the absence type in TAC, but not allow teachers to edit attendance information.
Note	Attendance totals can be entered for absence types only if the MR Building Configuration's Maintain Attendance checkbox is checked. Otherwise, totals cannot be entered or updated in Teacher Access Center or eSchoolPlus. For more information, refer to MR Building Configuration Page.
Multi-Period Handling	Determines how absences are handled for courses that meet over multiple periods. This rule applies when calculating totals for course-sections that meet one of the following criteria: course-section has multiple sessions where only some sessions are graded. course-section has a single session where the start period and end period span more than one scheduling period. For information about the options available for this field and an explanation of how this field affects the absence totals for courses, refer to How Mark Reporting Absence Totals are Calculated for Courses that Meet in Multiple Periods.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save. The checkbox only displays for records that are not in use.

RC Course Absence Types Issued Multiple Times Per Year Panel

Absence types defined in this panel will be reported each marking period.

Field	Description
Order	Specifies the order that absence types are listed on mark reporting pages where attendance totals can be entered. Some pages show both yearly and multiple times per year absence types in the same area so the order values must be unique within these two panels. For example, if a yearly absence type is assigned order 1, then you cannot use order 1 for a multiple times per year absence type. Note that the Report Card View Setup determines the order that absence types are listed on the Report Card Summary and report cards.
Code	Code for the absence type. Character/5
Description	Description of the absence type. Character/255
Valid Absence Codes	To calculate totals based on Attendance information, select the attendance codes to include when calculating the total for this absence type. Use the Transfer Class Attendance to RC option to calculate the totals. If teachers enter absences totals, leave the field blank.
Sum into Yearly	Checked if the total for this absence type should be used to calculate a yearly total for an absence type defined to be issued once per year. For more information, refer to Define a yearly absence type to show a sum of marking period absence totals.
Yearly Type	Select the yearly absence type to which the absence totals for this absence type should be summed. For example, to sum the totals entered for Excused and Unexcused absence types for a Yearly Absences (defined as YABS) absence type, enter YABS in the Yearly Type field for both absence types. This field is accessible if the Sum into Yearly checkbox is selected. For more information, refer to Define a yearly absence type to show a sum of marking period absence totals.
Active	Checked if the absence type is active for the current school year.
Teacher Access	Indicates if the absence type is available for teachers in Teacher Access Center. Select: M - Maintain and View - to display the absence type in TAC and allow teachers to enter absence totals. N - No Access - to not display the absence type in TAC. V - View Only - to display the total for the absence type in TAC, but not allow teachers to edit attendance information.
Note	Attendance totals can be entered for absence types only if the MR Building Configuration's Maintain Attendance checkbox is checked. Otherwise, totals cannot be entered or updated in Teacher Access Center or eSchoolPlus. For more information, refer to MR Building Configuration Page.
Multi-Period Handling	Determines how absences are handled for courses that meet over multiple periods. This rule applies when calculating totals for course-sections that meet one of the following criteria: course-section has multiple sessions where only some sessions are graded. course-section has a single session where the start period and end period span more than one scheduling period. For information about the options available for this field and an explanation of how this field affects the absence totals for courses, refer to How Mark Reporting Absence Totals are Calculated for Courses that Meet in Multiple Periods.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save. The checkbox only displays for records that are not in use.

Progress Course Absence Types Panel

Field	Description
Order	Specifies the order that absence types are listed on mark reporting pages where attendance totals can be entered for progress reports. Note that the Progress View Setup determines the order that absence types are listed on the Progress Summary and progress report.
Code	Code for the absence type. Character/5
Description	Description of the absence type. Character/255
Valid Absence Codes	List of the attendance codes that the Transfer Class Attendance to PR will sum to calculate a total for the absence type. If teachers enter absences totals, leave the field blank.
Active	Checked if the absence type is active for the current school year.
Teacher Access	Indicates if the absence type is available for teachers in Teacher Access. Select: M - Maintain and View- to display the absence type in TAC and allow teachers to enter absence totals. N - No Access - to not display the absence type in TAC. V - View Only - to display the total for the absence type in TAC, but not allow teachers to edit attendance information.
Note	Attendance totals can be entered for absence types only if the MR Building Configuration's Maintain Attendance checkbox is checked. Otherwise, totals cannot be entered or updated in Teacher Access Center or eSchoolPlus. For more information, refer to MR Building Configuration Page.
Multi-Period Handling	Determines how absences are handled for courses that meet over multiple periods. This rule applies when calculating totals for course-sections that meet one of the following criteria: course-section has multiple sessions where only some sessions are graded. course-section has a single session where the start period and end period span more than one scheduling period. For information about the options available for this field and an explanation of how this field affects the absence totals for courses, refer to How Mark Reporting Absence Totals are Calculated for Courses that Meet in Multiple Periods.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save. The checkbox only displays for records that are not in use.