LEP
This section of the documentation will review prerequisites to creating the LEP file, the processing steps to create the file and show the file layouts/mapping for each file included in the submission.
LEP Prerequisites
- Verify that the Reporting Periods validation table is set up correctly. See the Report Period Codes section for more information.
- Verify that LEP students are updated correctly. See the OR LEP section for more information.
- If an LEP student is also Special Education, make sure that the Special Education indicator on the OR Special Education page is correct.
LEP Processing
- Go to Regulatory > Collections > Collections > OR Student Download. Enter the prompts as specified in the section OR Student Download > Prompts panel.
- For better performance, use some sort of filter, even if it is a filter that includes all of your buildings. Running the Download without a filter at all slows performance. The best filter would be an Area of Entry/Withdrawal, Field Name Building, Condition of 'is in" and then all buildings in the Value field separated by commas.
- Click the Run icon at the top right of the page.
- Review the errors in the Tasks/Reports menu's error log and update the data as necessary.
- Once any data updates are made, repeat step 1 using the same prompt values. Repeat Steps 1 through 4 until all errors are corrected.
- Go to the OR Student Submission Files page (Regulatory > Collections > Collections > OR Student Submission Files) and enter the values specified in the section OR Student Submission Files > Prompts panel.
- Click the Run icon at the top right of the page.
- Click the Tasks/Reports button on the Navigation bar to display the Tasks and Reports page. The csv filename is in the format OR_ReportingPeriod_Extract_datetime.csv.
OR Student Download
Regulatory > Collections > Collections > OR Student Download
Prompts Panel
Field | Description |
|---|---|
School Year | The current school year. |
Reporting Period | Select LEP Download. Your District may have named the Reporting Period slightly differently. |
Start Date | Defaults to the date specified in the Report Period validation table. |
End Date | Defaults to the date specified in the Report Period validation table. |
View Type | N/A |
GPA Type | N/A |
Clear Existing | Checked (by default); Clears records from the download table for the specified school year, reporting period, collection and filter. |
Clear Override | Select this checkbox if you wish to delete records that were added or updated through the editable download record feature on the Student Download Summary page. |
Log File Type | Error logs can be created in pdf style, or can be created as CSV files so that you can open them in a spreadsheet program. |
Submission Files Panel
The SSID Data Section, Talented and Gifted Section, and the Limited English Proficiency boxes are selected by default.
LEP Submission Files
Regulatory > Collections > Collections > OR Student Submission Files
Prompts Panel
Prompt | Description |
|---|---|
School Year | Enter the Current Year. |
Reporting Period | Select LEP Download (your District may have named it something different). |
Submission Files Panel
The SSID Data Section, Talented and Gifted Section, and the Limited English Proficiency boxes are selected by default.
LEP Submission File Layouts
SSID File Layout/Mapping
TAG File Layout/Mapping
LEP File Layout/Mapping