This section of the documentation will review the prerequisites to creating the LEP file, the processing steps to create the file, and show the file layouts/mapping for each file included in the submission.
LEP Prerequisites
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Verify that the Reporting Periods validation table is set up correctly. See the Report Period Codes section for more information.
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Verify that LEP students are updated correctly. See the OR LEP section for more information.
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If an LEP student is also in Special Education, make sure that the Special Education indicator on the OR Special Education page is correct.
LEP Processing
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Go to Regulatory from the main menu, select Collections submenu, select Collections, and then select OR Student Download. Enter the prompts as specified in the Prompts panel.
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For better performance, use some filters, even if it is a filter that includes all of your buildings. Running the Download without a filter at all slows performance. The best filter would be an Area of Entry/Withdrawal, Field Name Building, Condition of 'is in" and all buildings in the Value field separated by commas.
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Click the Run icon at the top right of the page.
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Review the errors in the Tasks/Reports menu's error log and update the data as necessary.
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Once any data updates are made, repeat step 1 using the same prompt values. Repeat Steps 1 through 4 until all errors are corrected.
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Go to the OR Student Submission Files page (Regulatory > Collections > Collections > OR Student Submission Files) and enter the values specified in the section OR Student Submission Files > Prompts panel.
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Click the Run icon at the top right of the page.
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Click the Tasks/Reports button on the Navigation bar to display the Tasks and Reports page. The CSV filename is in the format OR_ReportingPeriod_Extract_datetime.csv.
OR Student Download
Menu path: Select Regulatory from the main menu, select Collections submenu, select Collections, and then select OR Student Download.
Prompts Panel
|
Field |
Description |
|---|---|
|
School Year |
The current school year. |
|
Reporting Period |
Select LEP Download. Your District may have named the Reporting Period slightly differently. |
|
Start Date |
Defaults to the date specified in the Report Period validation table. |
|
End Date |
Defaults to the date specified in the Report Period validation table. |
|
View Type |
N/A |
|
GPA Type |
N/A |
|
Clear Existing |
Checked (by default); Clears records from the download table for the specified school year, reporting period, collection, and filter. |
|
Clear Override |
Select this checkbox if you wish to delete records that were added or updated through the editable download record feature on the Student Download Summary page. |
|
Log File Type |
Error logs can be created in pdf style, or can be created as CSV files so that you can open them in a spreadsheet program. |
Submission Files Panel
The SSID Data Section, Talented and Gifted Section, and the Limited English Proficiency boxes are selected by default.
LEP Submission Files
Menu path: Select Regulatory from the main menu, select Collections submenu, select Collections, and then select OR Student Submission Files.
Prompts Panel
|
Prompt |
Description |
|---|---|
|
School Year |
Enter the Current Year. |
|
Reporting Period |
Select LEP Download (your District may have named it something different). |
Submission Files Panel
The SSID Data Section, Talented and Gifted Section, and the Limited English Proficiency boxes are selected by default.