HB 410 Student Entry

Year associated with the HB410 absence threshold record. This only displays when you choose the All Years tab.

The page uses the School Year to determine the records to show for the environment year you are currently viewing, specifically for the Current Year. For example, if you are using the 2018-2019 environment, then the urrent Year tab limits your display to show 2019 School Year records.

The page updates School Year with your environment year if you manually enter a record without this field displayed.

Records added through the Attendance Criteria Calculation are assigned a School Year based on the environment year when the calculation was run.

The same idea applies for any HB410 record converted from the student HB410 page's previous version. PowerSchool assigned the School Year based on the existing record's Absent Threshold Date.

Date when the student's absences triggered a notification through the Attendance Criteria Calculation. In other words, this is the date when the student met the House Bill 410 absence threshold you are tracking in a particular row on this page. Following are the absence thresholds for HB 410:

• Habitual truancy due to 42 hours absent in a month without an excuse
• Habitual truancy due to 72 hours absent in a year without an excuse
• Habitual truancy due to 30 consecutive hours absent without an excuse
• Excessive absences of 38 hours in month with or without an excuse
• Excessive absences of 65 hours in a school year with or without an excuse

The Attendance Criteria Calculation updates this automatically when a student meets an HB410 absence threshold. You may update this field manually as well.

The EMIS Student/Course Downloads option uses this date differently depending on the associated Notification Criteria code's State Code Equiv from the Ohio Notification Codes validation table:

• The Absent Threshold Date reports in the FT download with an Absence Event value of B if the Notification Criteria is set up with a State Code Equiv value of B. This is the code for a habitual truancy event.
• If the Notification Criteria has a State Code Equiv of A, it identifies an excessive absence event. In this case, the download does not use the HB410 page Absent Threshold Date. Make sure you update the associated Parent Notified Date for FT record reporting.

You can review Attendance Criteria Calculation trigger dates using the Attendance > All > Attendance Communications > Generate Communications List option.

Attendance Notification Criteria which triggered communication the student met an HB 410 absence threshold. The criteria record identifies the absence threshold the student met. The Attendance Criteria Calculation updates this automatically.

The EMIS Student Download creates FT records only for dates assigned to a Notification Criteria with a State Code Equiv in Administration > General Setup > District > Validation Tables > select Ohio State Reporting > select Ohio Notification Criteria.

The download processes dates differently based on whether the State Code Equiv identifies the Notification Criteria as a chronic truancy event or an excessive absence event:

• Excessive absence events have a State Code Equiv of A in the Ohio Notification Code table. The download creates FT records based on Parent Notified Date, Intervention Plan Date, and Court Ordered Violation Date.
• Chronic truancy events have a State Code Equiv of B in the Ohio Notification Code table. The download creates FT records based on Absence Threshold Date, Intervention Plan Date, and Court Ordered Violation Date.

Date when the student's parents were notified the student met a House Bill 410 attendance threshold based on the Attendance Criteria Calculation. You will need to update this field manually for any Notification Criteria identifying an excessive absence event (State Code Equiv of A in Ohio Notification Codes validation table).

The EMIS Student/Course Downloads option creates an FT record (Student Truancy and Excessive Absence) with an Absence Event value (FT070) of A based on the Parent Notified Date. It only does this when the Notification Criteria has a State Code Equiv of A in the validation table.

Date when the student's absence intervention team created the intervention plan for the associated chronic truancy or excessive absence notification.

The student gets an EMIS FT record (Student Truancy and Excessive Absence) with an Absence Event value (FT070) of D for each Intervention Plan Date.

If applicable, enter the date when a student adjudicated as unruly due to chronic truancy in turn violates the court order regarding that adjudication.

The student gets an EMIS FT record (Student Truancy and Excessive Absence) with an Absence Event value (FT070) of C for each Court Ordered Violation Date.

Checked if eSchoolPlus should keep this HB410 record instead of deleting in the following cases:

• The student's attendance notification is deleted through the Remove Communications option.
• The student's attendance notification becomes invalid and gets deleted through the Attendance Criteria Calculation.

When deleting attendance notification records, these options look for matching student HB410 records. They do not delete a matching HB410 record if the Keep box is checked.

For a complete explanation, please refer to Correcting Attendance, Removing Notifications, and HB 410 Student Record Cleanup.

Year associated with the shared attendance entry. This only displays when you choose the All Years tab.

The page uses the School Year to determine the shared attendance records to show for the environment year you are currently viewing, specifically for the Current Year. For example, if you are using the 2018-2019 environment, then the Current Year tab limits your display to show 2019 School Year records.

The page updates School Year with your environment year if you make a shared attendance entry without this field displayed.

Excused absence time for this shared attendance record. Enter the time in the format of HH:MM.

This entry is only included in calculating whether the student meets an HB410 absence threshold if:

• The Attendance Criteria Setup's Include Shared Attendance setting says to include excused absences.
• The excused absence hours are not excluded based on the Exclude from HB410 Truancy/Chronic Absenteeism box.

For a complete explanation of how the Attendance Criteria Calculation handles shared attendance, refer to Calculating Shared and Transferred Attendance.

Unexcused absence time for this shared attendance record. Enter the time in the format of HH:MM.

This entry is only included in calculating whether the student meets an HB410 absence threshold if:

• The Attendance Criteria Setup's Include Shared Attendance setting says to include unexcused absences.
• The unexcused absence hours are not excluded based on the Exclude from HB410 Truancy/Chronic Absenteeism box.

For a complete explanation of how the Attendance Criteria Calculation handles shared attendance, refer to Calculating Shared and Transferred Attendance.

Checked if the Attendance Criteria Calculation should exclude the time from this shared attendance record when determining if the student meets an HB410 absence threshold.

Clear this checkbox to include the shared attendance hours in calculating HB410 absence thresholds.

Year associated with the transferred attendance entry. This only displays when you choose the All Years tab.

The page uses the School Year to determine the transferred attendance records to show for the environment year you are currently viewing, specifically for the Current Year. For example, if you are using the 2018-2019 environment, then the Current Year tab limits your display to show 2019 School Year records.

The page updates School Year with your environment year if you make a transferred attendance entry without this field displayed.

Date when the student's enrollment ended in the prior school district. The Attendance Criteria Calculation uses this date to determine when it needs to begin adding the transferred attendance time to the student's day totals absence times. The calculation compares this Prior District Exit Date to the student's Entry/Withdrawal dates to figure out when the transferred attendance hours apply.

For example, suppose a student is enrolled in your district from 09/01/2018 through 10/15/2018. They attend an outside district until a Prior District Exit Date of 11/15/2018, and then they re-enroll in your district on 11/19/2018. The transferred attendance tied to 11/15/2018 would apply to the 11/19/2018 enrollment, not the date range of 09/01/2018 to 10/15/2018.

Excused absence time for this transferred attendance record. Enter the time in the format of HH:MM.

This entry is only included in calculating whether the student meets an HB410 absence threshold if:

• The Attendance Criteria Setup's Include Transferred Attendance setting says to include excused absences.
• The excused absence hours are not excluded based on the Total Hours Excluded from Truancy Calculations field and the First Absence Hours Excluded setting on the district-level page OH HB410 Shared/Transferred Attendance.

For a complete explanation of how the Attendance Criteria Calculation handles transferred attendance, refer to Calculating Shared and Transferred Attendance.

Unexcused absence time for this transferred attendance record. Enter the time in the format of HH:MM.

This entry is only included in calculating whether the student meets an HB410 absence threshold if:

• The Attendance Criteria Setup's Include Transferred Attendance setting says to include unexcused absences.
• The unexcused absence hours are not excluded based on the Total Hours Excluded from Truancy Calculations field and the First Absence Hours Excluded setting on the district-level page OH HB410 Shared/Transferred Attendance.

For a complete explanation of how the Attendance Criteria Calculation handles transferred attendance, refer to Calculating Shared and Transferred Attendance.

Hours the Attendance Criteria Calculation should exclude when determining how to apply this transferred attendance record to student absences for HB410 absence thresholds. The calculation refers to the OH HB410 Shared/Transferred Attendance page's First Absence Hours Excluded setting to see which absence hours get excluded first, excused or unexcused.

Enter the exclusion time in the format HH:MM.