Entering Student Monthly FTE Overrides

The Registration > Entry & Reports > Demographic menu includes district-defined pages allowing you to override calculated student course FTE values for any reporting month. You also use these pages to designate a student for ALE reporting, override calculated ALE FTE, enter Open Doors FTE, and enter Work Based Learning FTE.
The Regulatory > FTE menu includes the WA FTE District-Defined Utility which lets you mass update the student pages for groups of students at once.
The following sections describe the individual student pages and the mass update utility.

WA FTE Override

Registration > Entry & Reports > Student District Defined > WA FTE Override
This page stores monthly override and maximum values by schedule building for the student's regular FTE. Also use this page for College Running Start overrides.

Field	Description
School Year	The School Year that the FTE Override or Maximum values are valid for.
Reporting Month	Enter the month that you would like to override the FTE Calculation value or the FTE Maximum value for a student.
Schedule Building	Select a building where the student is scheduled for the reporting month and where you also need to override the calculated FTE value.
FTE Override	Enter the FTE value for the student. This is used for the student's regular FTE. An ALE student with a regular FTE Override for a reporting period will also require override entries for the appropriate ALE Programs for ALE FTE to report in that same month. Use the WA ALE Override page for those entries.
FTE Override Reason	Select the reason that you are overriding the student's FTE value.
FTE Maximum	Enter the student's maximum FTE value.
College RS	Checked if the student should be counted in the College RS Only headcount for the P-223 Monthly FTE Enrollment report.
College Non Voc RS FTE	Override value the P-223 Monthly report uses for the student's Nonvocational RS FTE at the College Campus setting. The report ignores course-based Running Start FTE if the student has at least one of the RS overrides set in the reporting period.
College Voc RS FTE	Override value the P-223 Monthly report uses for the student's Vocational RS FTE at the College Campus setting. The report ignores course-based Running Start FTE if the student has at least one of the RS overrides set in the reporting period.

WA ALE Override

Registration > Entry & Reports > Student District Defined > WA ALE Override
Use this page to indicate when a student needs ALE FTE reported and to enter monthly Alternative Learning Environment program FTE overrides by schedule building. You need to check the ALE Student box for any reporting month where the student's ALE FTE gets counted. You only need to enter an FTE value if you need to override the student's calculated ALE FTE value.

Field	Description
School Year	The School Year that the ALE FTE override values are valid for.
Reporting Month	Enter the month that you would like to override the ALE FTE value for a student.
Schedule Building	Select a building where the student is scheduled for the reporting month and where you also need to override the calculated ALE FTE value.
ALE Student	Checked if the student is considered an Alternative Learning Environment student. Important: An ALE student needs a row with this box checked for each month/year where he/she needs ALE FTE counted. Based on this setting and student enrollment in an ALE course, the student is included in the ALE Reporting into SAFS option for Headcount and FTE totals. It also marks the student for inclusion in the appropriate P-223 Monthly FTE Enrollment report as an ALE participant. If the student's ALE FTE should be determined solely by the FTE calculation, leave the associated ALE Program fields blank. If an ALE FTE override applies for a given month, enter the appropriate value in the corresponding ALE Program field(s).
ALEPROG1 through ALEPROG5	These fields act as overrides to the calculated FTE values for the Alternative Learning Environment programs that apply for the student in a given reporting month. They are only referenced if the associated ALE Student box is checked. Enter FTE values only for the ALE Programs that apply to the student. If no override should be used, leave these fields blank. An ALE student with an FTE Override for regular FTE in a reporting period will require the appropriate ALE Program entries for ALE FTE as well. Otherwise ALE FTE will not report for the student in the reporting period.

WA FTE Open Doors

Registration > Entry & Reports > Student District Defined > WA FTE Open Doors
Use this page for Open Doors Reengagement program FTE entry.
Students reporting Open Doors program FTE get excluded from the main K-12 headcount and FTE totals in the P-223 report and file.

Field	Description
School Year	The School Year that the Open Doors program values are valid for.
Reporting Month	Enter the month when the student's Open Doors information applies.
OD 1418 Hours	Open Doors [1418] Reengagement program hours for the FTE reporting period. This is used as the basis for calculating the student's Open Doors FTE, obtained by dividing OD 1418 Hours by 900. The student needs a value here to count toward Open Doors Headcount in the P-223 Monthly FTE Enrollment report. If OD 1418 Voc is checked, the Open Doors FTE counts in the Vocational FTE column. Otherwise it counts in the Non-Vocational FTE column.
OD 1418 Voc	Checked if the OD 1418 Hours is used to calculate Vocational Open Doors FTE in the P-223 Monthly FTE Enrollment report. Leave the box un-checked if the Open Doors FTE is Non-Vocational. This setting only has an impact if the student also has an OD 1418 Hours entry in the reporting period.

WA FTE Work Based Learning

Registration > Entry & Reports > Student District Defined > WA FTE Work Based Learning
This page lets you record a student's Work Based Learning hours for a building and month. The values are reflected in FTE district-level and school-level reporting as follows:

District-level Basic Enrollment and Inter-District reports: These values are added to student course FTE values in the reports' Vocational Enhanced Enrollment section. Refer to the field descriptions for information on how the hours factor in the report.
School-level Basic Enrollment (P-223) file: These values are added to Vocational Grade 7-8 FTE (field 79), Vocational Grade 9-12 FTE (field 80), and Skill Center FTE (field 78) where appropriate, using the method described in the field descriptions below.

Field	Description
School Year	The School Year that the Work Based Learning values are valid for.
Reporting Month	Enter the month when the student's Work Based Learning information applies.
Schedule Building	Select which building will report this data.
Vocational Independent WBL	Number of hours the student participated in an instructional Work Based Learning experience that also qualifies for state-approved vocational funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 100. Adds the value to the appropriate grade level category (middle school or high school) for Vocational FTE.
Vocational Cooperative WBL	Number of hours the student participated in a cooperative Work Based Learning experience that also qualifies for state-approved vocational funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 200. Adds the value to the appropriate grade level category (middle school or high school) for Vocational FTE.
Skill Center Independent WBL	Number of hours the student participated in an instructional Work Based Learning experience that also qualifies for state-approved skill center enhanced funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 100. Adds the value to Skill Center Total FTE.
Skill Center Cooperative WBL	Number of hours the student participated in a cooperative Work Based Learning experience that also qualifies for state-approved skill center enhanced funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 200. Adds the value to Skill Center Total FTE.

WA FTE District-Defined Utility

Regulatory > FTE > FTE > WA FTE District-Defined Utility
Use this option to save district-defined field data for a group of students all at once. Each time you use this utility, you choose the year, reporting period, and building involved, the pages and fields you want to update, and the group of students to process.
Follow these steps:

Identify the School Year, FTE Reporting Month, and Schedule Building to use for each student page you want to update.
Enter the values you want to update, referring to the following field descriptions for details on each field. The utility creates district-defined records as follows:
- Create a WA FTE Override record for each selected student if you entered a value in any field from FTE Override through College Running Start.
- Create a WA ALE Override record for each selected student if you entered a value in any field from Alternative Learning Environment through ALE Program 5.
- Create a WA FTE Work Based Learning record for each selected student if you entered a value in any field from Vocational Independent WBL through Skill Center Cooperative WBL.
Select Clear Existing if the utility should overwrite any existing district-defined record matching the year, month, and building you chose.

Un-check Clear Existing to retain any existing record the utility finds for the students you select.

In the Filter section, define selection criteria to limit which students get processed.
Click Run.

Field	Description
FTE Override	Enter the value for the regular FTE Override field here.
FTE Override Reason	Enter the reason for the regular FTE Override here.
FTE Maximum	Enter the value for the Maximum field here.
College Non-Vocational RS FTE	Enter an FTE value for non-vocational Running Start FTE in the college campus setting.
College Vocational RS FTE	Enter an FTE value for vocational Running Start FTE in the college campus setting.
College Running Start	Select whether students should be identified as College Running Start Only for the P-223 Monthly report's Running Start headcount.
Alternate Learning Environment	Checked if the student is considered an Alternative Learning Environment student. Important: An ALE student needs a row with this box checked for each month/year where he/she needs ALE FTE counted. Based on this setting and student enrollment in an ALE course, the student is included in the ALE Reporting into SAFS option for Headcount and FTE totals. It also marks the student for inclusion in the appropriate P-223 Monthly FTE Enrollment report as an ALE participant. If the student's ALE FTE should be determined solely by the FTE calculation, leave the associated ALE Program fields blank. If an ALE FTE override applies for a given month, enter the appropriate value in the corresponding ALE Program field(s).
ALEPROG1 through ALEPROG5	These fields act as overrides to the calculated FTE values for the Alternative Learning Environment programs that apply for the student in a given reporting month. They are only referenced if the associated ALE Student box is checked. Enter FTE values only for the ALE Programs that apply to the student. If no override should be used, leave these fields blank. An ALE student with an FTE Override for regular FTE in a reporting period will require the appropriate ALE Program entries for ALE FTE as well. Otherwise ALE FTE will not report for the student in the reporting period
Vocational Independent WBL		Number of hours the student participated in an instructional Work Based Learning experience that also qualifies for state-approved vocational funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 100. Adds the value to the appropriate grade level category (middle school or high school) for Vocational FTE.
Vocational Cooperative WBL		Number of hours the student participated in a cooperative Work Based Learning experience that also qualifies for state-approved vocational funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 200. Adds the value to the appropriate grade level category (middle school or high school) for Vocational FTE.
Skill Center Independent WBL		Number of hours the student participated in an instructional Work Based Learning experience that also qualifies for state-approved skill center enhanced funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 100. Adds the value to Skill Center Total FTE.
Skill Center Cooperative WBL		Number of hours the student participated in a cooperative Work Based Learning experience that also qualifies for state-approved skill center enhanced funding. You may enter fractional time, such as 15.5 for fifteen-and-a-half hours. Enter the number of hours for the selected reporting month. The WA Calculate Student Monthly Total FTE option treats this value as follows: Divides the value by 200. Adds the value to Skill Center Total FTE.