Truancy 10 Day Calculation

This option calculates the student truancy record for the Summer submission. The calculation will create records for all truant students (age 6 to 18 years under TEC 25.086) who are required to attend school, but did not attend without excuse for 10 or more days or parts of days within a six-month period of a school year. The calculation will update the Truancy page with the date of the 10th absence. If the override field is set for a student on the Truancy page, this student will not be included in the calculation. Note that the attendance criteria calculation does not work for overlapping date ranges.

A student record will not get processed in the Truancy 10-Day calculation if the student has a Prevention Indicator Date entered.

To view the View Truancy attendance records, select Regulatory from the main menu, select Calculations submenu, select View Calculated PEIMS Data, and then select View Truancy.

Prerequisites

Run the Day Totals Calculation for the view used for state reporting for the attendance reporting periods you want to calculate. Menu path: select Attendance from the main menu, select All submenu, select Utilities, and then select Day Totals Calculation.

State Reporting attendance views process all absence codes, both excused and unexcused, into absent day totals records. TEA requires only unexcused absences to be reported as truant. Adding a separate Attendance View that processes your unexcused absence attendance codes is the required method to handle this calculation.

To Run the Truancy 10 Day Calculation

1. Select Regulatory from the main menu, select Calculations submenu, select Calculations, and then select Truancy Calculation.
2. Specify the calculation options. Refer to the Fields table for more information.
3. Click Run.

4. Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.

   Field	Description
   Buildings	Select the buildings to calculate the truancy data. Select codes from the field's drop-down list, or click Asterisk to select all codes, then remove any that do not apply.
   Absence Codes	Select the absence codes that are considered truant. For example, U - Absent - Unexcused.
   View Type	Select the view required for the calculation. For example, TRUCY - Full Day Truancy.

Download/Extract Processing

1. To download the student truancy records, select Regulatory from the main menu, select Extracts submenu, select Downloads, and then select Course/Staff/Student Download.
2. On the Course/Staff/Student Download page, select Submission Period as 3 - Summer, specify the required fields, and ensure that Student Truancy is selected in the record types.
3. Click Run.
4. To extract the student truancy records, select Regulatory from the main menu, select Extracts submenu, select Extracts, and then select TEDS Extract.
5. On the TEDS PEIMS Extract page, select Submission Period as 07 - Summer First Submission, specify the required fields, and ensure that Student Truancy is selected under Student Attendance.
6. Click Run to get the XML format file for submission.

Download Search Processing

1. To search all the student truancy records, select Regulatory from the main menu, select Extracts submenu, select Download Summary, and then select Download Search.
2. On the Course (EDORG) page, under Submissions, select Record Type as STUTRUANT to display all the truancy records.
3. You can use the Export to Excel icon to save the search results.

Download Summary Processing

1. To search for an individual student truancy record, select Regulatory from the main menu, select Extracts submenu, select Download Summary, and then select Student Download Summary.
2. On the Student Summary page, under Task, select Record Type as STUTRUANT - Student Truancy to display the student truancy record.
3. Click Select Edit Mode to update the student truancy record or you can add the truancy details for that student.