District Download Summary

On this page:

Menu path: Select Regulatory from the main menu, select Extracts submenu, select Download Summary, and then select District Download Summary.

Use this option to review the download records for the Education Organization (EDORG) Interchange submissions as per the district's requirement. You can select the submission year for which you want to view data. Additionally, you can select View History to see download records for the available record types.

You can also edit data using this page. The Select Edit Mode button allows you to change values and to set the Override Download so the District Download does not update the modified record.  After you have finished editing data, you can click the Select View Mode button to return to the summary view of data.

The record types available for the District Download Summary are EOCAL - Calendar Date (EDORG), EOCP - Class Period (EDORG), EOLOCED - Local Education Agency (EDORG), EOLOCATION - Location (EDORG), EOPROGTYPE - Program Type (EDORG), EORP - Reporting Period (EDORG), EORESFAC - Residential Facility (EDORG), and EOSCHOOL - School (EDORG).

Viewing PEIMS Data

You can display the PEIMS District download information based on the combination of School Year and PEIMS Submission Type. 

In the Record Type drop-down list, select the submission for which you want to view data for the district. The list includes each submission for which download records exist for the Education Organization Interchange. The list of submissions includes the district ID, school year, and submission type.

If viewing this information for a selected Building, use the View History option from the View Type drop-down list to view a listing of the EDORG data for all school years and submissions in the download tables. 

To view download records

1. Select Regulatory from the main menu, select Extracts submenu, select Download Summary, and then select District Download Summary.
2. Select the Record Type for which you want to review download records.
3. Select the submission year you want to view from the View Type drop-down list. To view all download data for the EDORG record type, select View History. Note that the list of possible submissions includes submissions for which this EDORG record type may not have data.
4. Click the Open in New Window icon in the Details column to view the selected record in a separate window. This option is available for each record.

To edit download records

Recommendation is that you make changes to the source data and run the Course/Staff/Student Download option if you need to correct data. 

1. Display the EDORG record type and submission year you want to edit. Refer to the To view download records procedure for more information.
2. Click the Select Edit Mode button.
3. Change data as required. This page does not validate data. Note that these changes will not show until the download is run again.
4. Select the Override Download checkbox if the Course/Staff/Student Download option should not rebuild the record. No fields in this record will be updated by the Course/Staff/Student Download option. Note that if an administrator chooses to delete overrides for a submission when running the Student/Course Download, the record will be overwritten.
5. Click Save. When you edit records, the Record Edited checkbox is selected automatically.

To add a record

You must be in View Mode to add a new record. This is the default view.

1. If you are in Edit Mode, click the Select View Mode button.
2. Add the new record for the student in the Insert New Row section that displays above the existing download records. Note that new records are added in View Mode and existing records are edited and deleted using Edit Mode.
3. Select the Override Download checkbox if the Course/Staff/Student Download option should not rebuild the record. No fields in this record will be updated by the Course/Staff/Student Download option. Note that if an administrator chooses to delete overrides for a submission when running the Student/Course Download, the record will be overwritten.
4. Click Save. When you add records, the Record Edited checkbox is selected automatically.

To delete a record

1. Click the Select Edit Mode button.
2. Select the Delete checkbox present at the end of the row for a record.
3. Click Save.