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Load Grades from Gradebook to Report Card

Use this procedure to load marks from Gradebook to report cards records. The marks that get loaded for a student are based on the calculated average for each of the marks that your building has configured for you to post.

If the course also has course competencies, then competency marks will also be loaded.

Prepare to load marks

  1. Enter all scores for assignments that will be included when calculating marks.
  2. Run the Missing Scores report for the class to verify that there are no scores missing for students that should be entered.
  3. If necessary, enter scores for any missing assignments where you want to control how the assignments should affect the student's average.
    • If your building has defined alpha scores to exclude an assignment or to specify that a student has earned 0% of the possible points, enter the appropriate alpha score to control how the assignment affects the average.
    • If you selected to exclude missing scores from a category on the Report Card Averages tab in Gradebook Setup, the missing scores in that category will not affect a student's course averages.
    • Missing scores are never factored into report card grades for course competencies.
  4. If you ask students to confirm the scores entered in your gradebook, run the Student Detail Report for the class. This report includes a signature line for students/guardians to sign indicating that the information is correct.

Load grades on Report Card page

  1. From Grade Reporting, click Report Card to display the Report Card page.
  2. Review the list of student marks for overrides on any existing marks. If you want the Load from Gradebook option to calculate the mark, you must uncheck the Override box next to the mark and save your changes.
  3. Click Load from Gradebook to load the marks.
  4. Review marks posted to the Report Card page. Hover your mouse pointer over a mark value to display the student's Gradebook average in a tooltip, or display the Report Card Summary page to check numeric averages.
    Note that if a student's average is below the minimum mark or over the maximum mark in your building's marks, the closest possible mark is used. For example, if your building issues marks 50 - 100 and a student has an average of 101.67%, the student will receive a 100.
  5. Click Save.

Change grades for a student

If your building has teachers load marks from Gradebook, then the best practice for adjusting a mark is to change the average in Gradebook before you load marks.

  1. From Gradebook, click Entry to display the Gradebook Entry page.
  2. Use the Filter to display the average for the appropriate mark type.
  3. Change the student's average.
  4. If necessary, repeat the "To load grades on Report Cards page" procedure above.
  5. Click Save.
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