Witness Detail Page

On this page:

Use this page to add and update information about witnesses involved in behavior incidents.

Menu Path:

After you save an incident on the Incident Detail page, click

(View detail) in the Witness panel to display the Witness Detail page.

Interventions > All > Office > Incident Detail > click Add

Interventions > All > Office > Incident Detail > click an Incident link

Interventions > All > Student > Behavior Incidents > select a student > click the Witness link

View witnesses

Select Interventions > All > Office > Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident you want to view.
On the Witnesses Panel, click
(View detail) for the witness.
If necessary, on the Witness Detail page, click
(Expand) to display the witness details.

Add witnesses

Select Interventions > All > Office > Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident you want to view.
On the Incident Detail page, click Add in the Witnesses Panel.
Search for and select the witness using the fields in the drop-down.
Complete the Witness Information fields as needed.
If your district is configured to track additional witness information, complete the Other Witness Information fields as needed.
Click Save.

Change witnesses information

Select Interventions > All > Office > Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident you want to view.
On the Witnesses Panel, click
(View detail) for the witness.
On the Witness Detail page, change values as needed.
Click Save.

Delete witnesses

Select Interventions > All > Office > Incident Detail.
On the Incident Detail Search page, search for the incident, and click the Incident link for the incident you want to view.
On the Witnesses Panel, click
(Delete) to select a Witness record for deletion.
Click Save.

Incidents Created from Behavior Referrals

Review behavior referrals

Print report for a referral that was escalated to a behavior incident

Fields

Field	Description
Witness Name	Name of the witness displays in the page title.

Incident Panel

Note

Depending on the device and browser dimensions you are viewing the page with, the panels that display on this page may vary.

The Incident panel does not display when you are viewing the software on a tablet or in a small browser window.

Field	Description
Incident	Type of incident (incident code and description for the incident). Click the link to display the Incident Detail page associated with this incident.
Incident ID	Unique identifier of the incident.
Incident Date	Date when the incident occurred.
Building	Building where the incident occurred.
Category	Category of the incident, if any.
Incident Time	Time when the incident occurred.
Offenders	Names and ID numbers of the offenders in the incident. Click an offender link to display the Offender Detail information for that offender. Click Add to add an offender to the incident.
Victims	Names and ID numbers of the victims in the incident. Click a victim link to display the Victim Detail information for that victim. Click Add to add a victim to the incident.
Witnesses	Names and ID numbers of the witnesses in the incident. Click a witness link to display the Witness Detail information for that witness. Click Add to add a witness to the incident.

Witness Panel

Field	Description
Witness Type	Type of witness.
Category	Category of witness, if applicable. Your district may use the Category field to further define the Witness Type. For example, the Witness Type may be defined as Eye Witness and the Category as Victim Acquaintance.
Gender	Gender of the witness.
Age	Age of the witness. Displays the current age calculated from the Birth Date entered on the Registration page.
Grade	Grade level of the witness.
Classification	Special education classification of the witness, if any.
Hispanic/Latino Ethnicity	Indicates whether the witness's ethnicity is Hispanic/Latino. If Yes is selected, 1 (one) displays in the Federal code field. Yes - indicates the witness's ethnicity is Hispanic/Latino. No - indicates the witness's ethnicity is not Hispanic/Latino. Unanswered - indicates that no response was provided regarding Hispanic/Latino ethnicity.
Race	Race of the witness. If (Multiple) displays after a race, then the person has multiple races selected and race shown is the primary race.
Federal Code	Indicates the equivalent federal code for the race entered in the Race field. If multiple races are entered, this field displays a 7 (seven). If the value selected in the Hispanic/Latino Ethnicity field is Yes, this field displays a 1 (one), even if multiple races are entered.

Notified Panel

Field	Description
Guardian Notified	Checked if the witness's guardian was notified about the incident by administration. This field must be checked to access the Notify Date and How Notified fields.
Notify Date	Date the guardian was notified or date the notification was sent. Behavior Letters does not update this field.
How Notified	Method used to notify the guardian.
Referred To	Person to whom the witness was referred.

Witness Notes Panel

Field	Description
Private	The Private box is informational only and does not determine access to notes. Any user with access to the incident will see all notes.
Note	Any extra notes about the witness.

Other Witness Information Panel

If your district has set up any district-defined pages to provide additional information on witnesses, this panel displays those district-defined pages. Each page displays as its own section and is identified by the title heading at the top of the section. Each page has a

(Delete) icon for you to select to delete the district-defined page's record.

Field

Description

Page Title

To delete a district-defined page's record, click

(Delete), then click Save. Note that if the district-defined page has any default values, these defaults will display after the deletion, but will not be stored. In this case, you would need to add other data or change a default to save the page as a record.

District-Defined Fields

You are not required to complete the fields on a district-defined page to save the main page. However, if a district-defined page includes one or more required fields and you enter data in any of the page's fields, you must complete at least the required fields to save the main page.

If you have entered data in error or the data previously saved for a district-defined page no longer applies, you can delete the page's record by clicking

(Delete), then clicking Save. This saves the main page and any other district-defined pages and deletes the page marked for deletion.