Transfer Courses Page

Use this page to enter transcript information for transfer courses. On this page, you can enter general course information such as the course description, credit, and subject areas. You can also enter mark and absence information for the mark types and absence types selected to display. Once you save the courses for the school year, you can add additional course information on the Mark Reporting Detail page.

Based on the transcript course information you save, Master Schedule and Mark Reporting records are created for the student's transfer courses. Additionally, you can choose to update GPA and credit totals based on the courses you've entered for the transfer building when you save transfer courses. For more information on transfers, refer to Overview of Student Transfer Records.

The information you can enter for a transfer building is determined by the transfer building's Transcript View Setup for the summary view that is defined to group courses by year.

To access this page, select Mark Reporting > Entry & Reports > Student > Transcript Summary > click Transfer Building link > click

(View detail)

How To

View student's transcript summary

Print student's transcript

Entering transfer course information

Add transfer building and courses for a student

Change transfer building information

Delete transfer building information

Change transfer courses for a transfer building

Delete transfer courses

Fields

Student Information Bar

The bar, which displays on all student pages just below the Home icon and Menu button, includes options to view the student's alerts, attachments, and notes and to email the student's teachers and guardians.

Update on Save Panel

Feild	Description
GPA	Checked if you want to calculate the student's GPA when you save the courses.
Credit Totals	Checked if you want to calculate the student's earned credit when you save the courses.

Courses Panel

The title of this panel reflects the school year and transfer building for which you are adding transfer courses.

Field	Description
Course	Course code for the transfer course. The course will be added to the Master Schedule when you save the record and a unique section code will be assigned. The current student will be the only student who has mark reporting information for the course-section. Your district administrator has determined whether the course field is a free-text field or a validated field. If the field is validated, then your district administrator has selected to validate courses based on the Course Catalog for the transfer building. If you can enter a course code, this code must be unique for the student, building, and school year. Character/10 If you can select a course code, select the course to add for the student. The values from the Course Catalog will display for the selected course. Your district administrator may have set up the transfer building so that you are required to select the course from the Course Catalog. If you select a course from the Course Catalog and you do not have security to override the Course Catalog for transfer buildings, you will only be able to enter the earned credit and marks for the student.
Description	Description of the course as you want it to print on the Transcript. Character/255 You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
Duration	Select the appropriate duration type for the course. The duration information determines the marks that may be issued for a course. You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
Att(empted) Credit	Credit value students can earn for the course. When you add a transfer courses, the Override checkbox for attempted credit is set to override system calculations. You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
Earn Credit	Credit value that the student has earned by completing the course, or a portion of it. This column only displays if the Transcript View Setup for the transfer building is defined to display earned credits. If the Earned Credit column does not display, the earned credit is set to the credit value entered for Attempted Credit. When you add transfer courses, the Override checkbox for earned credit is set to override system calculations.
Marks	Enter the marks for the student. The mark types that display are determined by the Transcript View Setup for the transfer building and the report card runs selected when you added the student transfer detail. When you add a transfer course, marking period records are created based on the marks that you enter. For example, if you only enter a mark for SEM1 which is issued M2, then the course will be defined to meet marking period 2. If there are additional mark types that are not displayed on the Transcript Courses page that are issued in the same marking period for which you entered a mark, you can enter information on the Mark Reporting Detail page after you save transfer courses.
Absences	Enter the absences for the student. The absence types that display are determined by the Transcript View Setup for the transfer building. Enter a 0 (zero) if there are no absences for the selected absence type. If you need to enter absence information for additional absence types, you must enter information on the Mark Reporting Detail page after you save transfer courses.
Course Ends	Indicates the marking period that a course ends if you can enter a mark for a mark type that is issued once per year. For example, if you enter a Final mark for a course, you can indicate that the course ended in the last marking period of semester 1 to include the mark in the GPA record for semester 1. This field displays only if the transfer building is set up to display a mark type that is issued once per year. If you enter a mark for a mark type that is issued for a specific marking period, the Course Ends field is set to the marking period that the mark is issued and the field is disabled. For example, if you have SEM1, SEM2, and FIN columns, and you enter a mark for SEM1 and FIN, the Course Ends field will be set to M2 (where M2 is the marking period associated with SEM1 in the Transcript View Setup for the transfer building).
State Course ID	The state course code that the transfer course should be reported as for course equivalency. Typically, course equivalency information is only used in sites that have state reporting requirements to convert district course information to state courses. The field displays only if the transfer building has a Course Equivalency Setup for the school year. You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
Part Number	Indicates what part of the state course is fulfilled by this course. For example, if you are defining the course equivalency information for Algebra I B and there is a state course for Algebra I that your district offers in two separate courses (Algebra I A and Algebra I B), you would indicate that there are 2 parts to the state course and Algebra I B is part 2 of the course. Typically, course equivalency information is only used in sites that have state reporting requirements to convert district course information to state courses. The field displays only if the transfer building has a Course Equivalency Setup for the school year. You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
Number of Parts	Indicates the number of parts (1 - 4) the state course has been divided into within your district. Typically, course equivalency information is only used in sites that have state reporting requirements to convert district course information to state courses. The field displays only if the transfer building has a Course Equivalency Setup for the school year. You cannot edit this value if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.
(Delete)	To delete a record, select the row's Delete checkbox, then click Save.

Additional Detail Row

You can display additional fields to enter Master Schedule information for the transfer course by clicking the Expand icon for the row. When you select to show more information, the additional fields selected for your transfer building display below the row for the course. Your district administrator selected the fields to display and specified the order that the fields display.

When you save, the additional fields will close. If you want to close the fields, you can also click Collapse.

Field descriptions are provided for the Master Schedule fields that your district administrator can select to include. Your district administrator can also select to include district-defined fields for courses.

You cannot edit these values if your district administrator selected to validate transfer courses and you do not have security to override Course Catalog defaults.

Field	Description
GPA	Set of fields that indicate whether the course session is included in the GPA calculation for a GPA type. Checked if the course session is included in the GPA. If the course is included in the GPA, select the level table to use for the calculation.
Average ID	Select the average type to use for average calculations.
Course Level	Indicates the level table that applies to the course in general. For example, if the course is an academic course that uses a non-weighted grading scale, select the non-weighted level table for your building. This level is used for the Assign Credits calculation and mark reporting reports that display information from the level table for the course.
Department	Select the department for the course. If your building has set up transcripts to be printed by department, you should select a department for the course.
Graduation Requirements	If multiple subject areas are assigned to the course, indicates how credit should be applied to the subject areas for graduation requirement. Select: E - Evenly divide credit among all subject areas - to divide the credit for the course across all listed subject areas; for example, if the credit for Physics should be split between a lab science requirement and a lecture science requirement. O - Fill subject area credit in order - to apply the full credit for the course to the first subject area listed that still needs credits filled. For example, credit for a Modern Fiction course may fill an English requirement or, if the student's English requirements are met, an Elective requirement. F - Full credit goes to all subject areas - to apply the full credit for the course to all listed subject areas; for example, if the credit for Physics should be applied to both the lab science requirement and a lecture science requirement.
Subject Area	Select the subject area(s) for which the course fulfills graduation requirements.
Tags	To group courses within a subject area so that rules can be established for the types of courses a student needs to take to meet credit requirements, enter the appropriate tag. For example, for a foreign language course, you may specify a tag for the language of the course.