Staff District Information Page

Staff ID

Numeric or alphanumeric code identifying the staff member. Character/10

First Name

The staff member's first name. The first, middle, and last name from the district record defaults to the building record. Character/30

Middle Name

The staff member's middle name. Character/30

Last Name

The staff member's last name. Character/30

Title

The staff member's title, for example, Mr., Mrs., or Ms.

Birth/Maiden Name

The staff member's maiden or birth certificate name. Character/30

Social Security Number

The staff member's Social Security Number entered without dashes. Character/11

State Staff ID

The staff member’s state identification number. Character/32

Gender

Select the staff member's gender: Female or Male.

If this field is available, you can select the gender identity if a staff member identifies with a gender identity that is different from the Gender selected. The Gender Identity is defaulted based on the selected Gender.

Although you can remove the selected value so no Gender Identity is specified, you should verify if this field is required for the state reporting submissions before removing the value.

Birthdate

The staff member's date of birth. Date

Hispanic/Latino Ethnicity

Indicates whether the staff member's ethnicity is Hispanic/Latino. If Yes is selected, 1 (one) displays in the Federal code field.

Select:

Yes - to indicate the staff member's ethnicity is Hispanic/Latino.
No - to indicate the staff member's ethnicity is not Hispanic/Latino.
Unanswered - to indicate that no response was provided regarding Hispanic/Latino ethnicity.

Race

Federal Code

The equivalent federal code for the race entered in the Race field.

• If the value selected in the Hispanic/Latino Ethnicity field is Yes, this field displays a 1 (one), even if multiple races are entered.
• If multiple races are entered, this field displays a 7 (seven) with the above exception.

Email

The staff member's email address or addresses. The system uses the teacher's email address as follows:

• If one of the missing submission reports is run with the Email Teachers box checked, then the teacher's missing submission information is sent to this address.
• If your district has selected to use the teacher email address as the From Address in the Teacher Access Center District District Configuration page and the teacher sends an email using the Email Students/Guardians option in Teacher Access Center, the teacher's email is used as the Sending address.
• If the HAC Building Configuration page has Show Email Links selected, the teacher's email is used as the To address when a student or guardian clicks the teacher's name to send an email.

Login ID

The login ID of the teacher or staff member for entering student attendance, grades, and other information in Teacher Access Center. This login ID displays as a link in the Impersonate (TAC) column on the Staff Information list page.

If the district supports single sign on access for teachers, indicates the unique identifier for the person in the external identity provider.

Note that if you change the Login ID for a teacher, the Global ID will also be cleared. If the Login ID is being corrected and the existing Global ID is still correct, copy the Global ID so you can paste it back into the Global ID field after you change the Login ID.

eSchoolPlus Security Profile

To enable the staff member to access eSchoolPlus from TAC, select the Teacher Account profile to grant to the teacher. Refer to Enable eSchoolPlus Access from Teacher Access Center for details.

Caution

If multiple staff records share the same Login ID, all staff records with the same Login ID must be assigned the same eSchoolPlus Security Profile.

If there are different eSchoolPlus security profiles assigned to the staff records, the staff members will have unpredictable results. When a staff member accesses eSchoolPlus from TAC, the security access granted is based on the eSchoolPlus security profile assigned to the first staff member the system finds with the login ID.

Caution

If a substitute login ID is entered for the staff record, the substitute will have the same access to eSchoolPlus as the staff member has.

Note

You can edit values in the Search Results panel of the Staff Search to update eSchoolPlus Security Profile field for multiple staff. Refer to Assign Teacher Account Security Profiles to Staff Members.

Substitute Login ID

The login ID of the substitute for this teacher workstation portion of this system. The substitute will be able to access the teacher's students.

Caution

If a security profile is selected in the eSchoolPlus Security Profile field, the substitute will have access to eSchoolPlus pages from TAC.

If the same substitute login ID is assigned to multiple staff members and security profiles are selected in the eSchoolPlus Security Profiles field, the substitute will have access to eSchoolPlus as defined in the security profile assigned to the first staff member the system finds for the substitute.

Note that if the district uses single sign on for TAC, the substitute login selected must be defined in a Staff District Information record that stores both a login ID and global ID. Otherwise, the substitute will not be able to log into TAC. If your district does not use single sign on for TAC, it's not necessary to create Staff records for substitutes.

Last Substitute Date

The last date that the substitute login is valid.

Financials Employee Number

Staff member's ID in your financials system.

Financials Location

Staff member's location in your financials system.

Financials Department

Staff member's department in your financials system.

Maximum Teacher Load

Teachers only. The maximum number of students he or she may teach per year. Used by the Scheduler to ensure that the teacher is not assigned too many students. Enter zero if there is no maximum.

Qualification

Select the appropriate qualification.

Expiration Date

Select the date the qualification expires.

To delete a record, select the row's Delete checkbox, then click Save. The checkbox only displays for records that are not in use.

Screen Number

Number identifying the district-defined screen.

Description

Description of the district-defined page. To display the page, click the screen’s description link.

Building

Code and description identifying each of the staff member's work locations. Clicking the link displays the Staff Building Information page for the current building.

Teacher

Checked if the staff member is a teacher in the current building.

Counselor

Checked if the staff member is a counselor in the current building.

Advisor

Checked if the staff member is an advisor in the current building.

Status

For teachers and counselors only. Indicates whether the staff member is Active or Inactive in the current building, based on the Staff Building Information record.

Prim(ary) Building

Checked if the current building is the staff member’s primary location. This field is tracked for Version 2 of the SIF Implementation Specification.

House/Team

Identifies the house/team assigned to the staff member.

Dept. (Department)

Identifies the staff member's department.

Prim(ary) Homeroom

Identifies the teacher's homeroom for the first attendance period.

Sec(ondary) Homeroom

Identifies the teacher's homeroom for the second attendance period, if any.

Room

The teacher's default classroom for course-sections.

Phone Number

The staff member's phone number.

Course-Section

Code and description identifying a course-section. Clicking a course-section link displays the course-section’s Master Schedule record.

Building

Code identifying the building where the course-section is taught.

Room

Code identifying the room where the course-section is taught.

Pds. (Periods)

The scheduling periods when the course-section meets.

Cycle Days

The days when the course-section meets.

Marking Periods

The marking periods when the course-section meets.

Seats Used/Max(imum)

The number of seats used in the current room and the maximum number allowed.

Apartment

The apartment number. Character/10

Complex

The apartment or housing complex name. Character/255

House No. (unlabeled)

The house number. Character/10

Prefix (unlabeled)

The street's prefix, such as East or West. Only displays if your district uses complex address formats and requires a street prefix/suffix.

Street Name (unlabeled)

If your district uses complex address formats, the street name excluding the prefix or suffix. Character/50

If your district uses simple address formats, the full street name, including any prefix, suffix, and street type, for example, West Broad Street. Character/255

Type (unlabeled)

The type of street, such as ST, DR, or AVE. Only displays if your district uses the complex address format.

Suffix (unlabeled)

The street suffix, such as Northeast or Southwest. Only displays if your district uses the complex address format and requires a street prefix/suffix.

City (unlabeled)

The staff member's city. Character/255

State (unlabeled)

The staff member's state.

Zip Code (unlabeled)

The staff member's five or nine-digit zip code. Character/9

Development

Name of the development associated with the address. Character/255

Delivery Point

The two digits used for the address's delivery point. Typically, this is the last two digits of the value entered in the House Number field.

You only need to enter a delivery point if your district prints a delivery point barcode on mailings. Character/2