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Report Card View Setup Page

On this page:


Use this page to set up how you want to display report card data for students. You can include mark reporting information for courses, course competencies, and/or student competencies.

There are two types of report card views:

Report Card

Defines how report card data is printed on report cards and displayed on the Home Access Center Report Cards page. This view is used to determine how data is generated in the mark reporting data warehouse.

Report Card Summary

Defines how report card data displays on the report card summary pages in eSchoolPlus and TAC. Note that these pages display data directly from mark reporting records, not from the mark reporting data warehouse so these views do not affect how data is generated in the data warehouse.

Maintain Report Card View Setups

View Report Card View Setups

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.

Add Report Card View Setups

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. Click Add.
  3. Complete fields as needed.
  4. Click Save.

Copy Report Card View Setups

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link for the view to copy.
  4. Click Copy.
  5. Change values as needed in the Building, Grade, Report Card Run, and View Type fields.
  6. Click Save.

Change Report Card View Setups

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. Change values as needed.
  5. If you need to change the order of records for a section, click the tab to the left and drag and drop the record to the appropriate location.
  6. Click Save.

Change the Programs Setup column title or add marking periods

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the Programs Setup panel, click 
     (Additional options), and then select Edit Columns.
  5. To add columns for additional marking periods, enter a column title in the blank row.
  6. Change column titles as needed.
  7. To delete a column, select the 
     (Delete) checkbox.
  8. Click OK.
  9. Click Save.

Enter alternate language translations for report card text and labels

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. Click 
     (Additional options) at the top of the page, and then select Alternate Language Setup.
  5. On the Report Card View Setup - Alternate Language page, select the language for which you are translating text.
  6. Enter translations as needed.
  7. Click Save.
  8. To define translations for another language, repeat Steps 5-7.
  9. To return to the Report Card View Setup page, click Back.

For information on how to set up and generate report cards in multiple languages, refer to Printing Alternate Language Report Cards.

Delete Report Card View Setups

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. Select the 
     (Delete) checkbox for each record to delete.
  4. Click Save.
  5. Click Yes.

Edit Templates

For documentation on using the Template Designer to edit a template, refer to the Template Designer.

Download the Template Editor

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the View Definition panel, click 
     (Additional options), and then select Download Template Editor.
  5. Use the browser's options to save the downloaded SPIReportDesigner.zip file.

Download default template

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the View Definition panel, click 
     (Additional options), and then select Download Default Template.
  5. The ReportCardTemplate.rpx file opens in the browser window. Right-click and select Save As to save the file.
  6. Click the browser's Back button to return to eSchoolPlus.

Download alternate templates

There are several alternate templates that you can download and customize for your building.

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the View Definition panel, click 
     (Additional options), and then select Download Alternate Templates.
  5. On the Download window, click the link for the template to download.
  6. The file opens in the browser window. Right-click and select Save As to save the file.
  7. Click the browser's Back button to return to eSchoolPlus.

Download custom template

If you want to make additional changes to a custom template that has been uploaded, select to download the custom template.

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the View Definition panel, click 
     (Additional options), and then select Download Custom Templates.
  5. On the Download window, click the link for the template to download.
  6. The file opens in the browser window. Right-click and select Save As to save the file.
  7. Click the browser's Back button to return to eSchoolPlus.

View the available fields for templates

The report card prints data from the Mark Reporting data warehouse. View the list of available fields that you can include in a template.

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. In the View Definition panel, click 
     (Additional options), and then select Show Available Fields.
  5. Click the browser's Back button to return to eSchoolPlus.

Upload a template

When you upload a template, the view setup is updated to use that template. After you upload the template, you'll be able to select the template for other view setups from the Report Template field.

  1. Select Administration > Mark Reporting Setup > View Setup > Report Card View Setup.
  2. If needed, enter criteria on the search page for a Simple or Advanced Search, and then click Load.
  3. On the Search Results panel, click the view's link.
  4. If the Use Default Template checkbox is selected, clear it.
  5. Click 
     (Upload Records) next to the Report Template field.
  6. Use the Upload Template File window to browse and select the file to upload.
  7. After the file is selected, click OK to upload the file to the eSchoolPlus server.

Fields

View Definition Panel

These fields identify the report card setup. For each building, setups are defined by report card run and type of view. Additionally, you can define a setup for each grade or use the same view for all grades.

Field

Description

Building

Building that uses the report card setup.

Grade

Select the grade that uses this report card view.

To define a setup that is used as the view for multiple grades, select DF - Default. This setup will be used for students in grades for which no report card setup is defined.

Use Default Template

Checked if the report card uses the default template.

To alter the standard report template, clear this checkbox. Then download the default template and use the Template Editor to make changes to the template.

Report Card Run

Report card run for the report card setup. Your building may have multiple durations that meet in an individual report card run. For example, a building has four marking periods and six wheels, thus report card run 1 might include information for marking period 1 and wheel 1.

View Type

Select the type of view for the setup.

Select:

R - Report Card - to determine which information is displayed on printed report cards and the Home Access Center Report Cards page. This view type determines the information that is included in the mark reporting warehouse.
S - Report Card Summary - to determine the marks, comments, and absences to display on report card summary pages in eSchoolPlus and TAC.

Report Template

If you selected not to use the default template, specify the name of the template to use.

To edit the default template, download the Template Editor and the default template to your PC. Use the Template Editor to change the template. Make sure to save the template with a unique name.

To upload a template, click

(Upload Records). Then, use the Upload Template File window to browse and select the file to upload. After the file is selected, click OK to upload the file to the eSchoolPlus server.

General Panel

If the View Type field is set to Report Card Summary, then Credit to Print is the only field that displays in this panel.

Field

Description

GPA Type

Select the GPA type for the GPA information to print. The default report card template includes the current GPA information (labeled as the semester GPA) and cumulative information.

Note

The current GPA value that prints on the report card is not a GPA for the selected GPA type. It is the GPA for the first honor roll selected to print.

Credit to Print

Determines how course credit information is printed or displayed.

Select:

R - RC Run - to show the credit for the course as stored in the marking period (mr_stu_mp) record for the marking periods that meet during this report card run. This option only displays when you are defining a Report Card view type.
T - Total - to show the credit for the course as stored in the student course header (mr_stu_hdr) record.
V - View - to show the credit for the course as stored in the marking period (mr_stu_mp) record for the marking periods for which you have selected to show marks. For example, if you selected to show marks from marking period 1 and marking period 2, the credit for the course will display the sum of the credits for marking period 1 and marking period 2. This option only displays when you are defining a Report Card Summary view type.

Note

The Print GPA, Print Credit, and Alternate Label fields configure the credit totals and GPA values that print on the report card. You can include current, semester, and cumulative information on the report card.

Print GPA

Checked if the GPA value should be printed on the report card. For example, if you checked the box on the Current, Semester, and Cumulative rows, the GPA values for current, semester, and cumulative print on the report card. If you checked the box only on the Semester row, then only the GPA value for semester prints on the report card.

If you select to include the GPA, the following GPA information is printed:

Current

The honor roll GPA for the first honor roll type that is selected in the Honor Roll Type field.

Semester

The current GPA value for the GPA record that applies to the selected report card run. The GPA type to print is selected in the GPA Type field.

Cumulative

The cumulative GPA on which rank was calculated (Student GPA Detail page Rank Based on GPA of field) for the GPA record that applies to the selected report card run. The GPA type to print is selected in the GPA Type field.

Print Credit

Checked if a credit total should be printed on the report card. For example, if you checked the box on the Current, Semester and Cumulative rows, the credit values for current, semester, and cumulative prints on the report card. If you checked the box only on the Semester row, only the credit value for semester prints on the report card.

If you select to include the credit, the following credit information is printed:

Current

Earned credit for the current report card run.

Semester

Earned credit for all report card runs included in the semester.

Cumulative

Earned credit for all courses the student has taken.

Alternate Label

Enter an alternate name to replace the default label that is shown to the left. For example, if you want to replace the default label Current with an alternate label Honor, enter Honor. Character/25.

Print Class Rank

Checked if the student's class rank should print on report cards.

Print Courses Dropped Prior to this Marking Period

Checked if courses dropped in a previous marking period should be printed on the report card.

Print Comment Description Legend

Checked if a comment description legend should be printed.

Print Courses from Other Buildings

Checked if courses scheduled in another building should be printed.

Marks/Comments/Absences Panel

Courses Section

These fields identify the course marks, comments, and absences to be included. If your district uses course competencies, the course competency mark types and/or comments should be added here as well. The standard template includes 10 slots to print marks, comments, and absences. You can edit the template and add more slots to the template if you need to print more than 10.

Field

Description

Order

Number indicating the order that the mark, comment, or absence type should be printed or displayed.

Title

Title to print above the column. Character/5

Type

Indicates if the column should display mark, comment or absence information.

Select:

A - Absence - to display the value for an absence type.
C - Comment - to display the value for a comment type.
M - Mark - to display the value for a mark type.

Code

The type of mark, comment, or absence to display in the column. You can select from a list based on the selected Type.

Marking Periods

The marking period for which you want to display the value. For example, for report card run 1, you might display the value for marking period 1 and/or wheel 1.

You cannot include two marking period types with the same duration. For example, you cannot display marking period 1 and marking period 2 in the same column. So if you wanted to display the marking period grade for marking periods 1 and 2, you would need to set up two columns; one for each marking period.

Add Code

If the same title can apply to multiple codes that are issued within the same duration, click Add in the Add Code column. If the student does not have the first mark specified for the column, the Generate MR Data Warehouse then selects the second mark specified.

If your district uses course competencies, and you want the competency mark or comment to display directly below the course mark or comment, click Add in the Add Code column to list it within the same order.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Student Competencies Section

This section is used to include student standards and competencies on a report card. The section only displays if the building uses standards and competencies.

Field

Description

Order

Number indicating the order that the mark or comment should be printed or displayed.

Title

Title to print above the column. Character/5

Type

Indicates if the column should display mark or comment information. Choices include:

C - Comment - to display the value for a comment type.
M - Mark - to display the value for a mark type.

Code

The type of mark or comment to display. You can select from a list based on the selected Type.

Marking Periods

The marking period for which you want to display the value. For example, for report card run 1, you might display the value for marking period 1 and/or wheel 1.

You cannot include two marking period types with the same duration. For example, you cannot displays marking period 1 and marking period 2 in the same column. So if you wanted to display the marking period grade for marking periods 1 and 2, you would need to set up two columns; one for each marking period.

Add Code

If the same title can apply to multiple codes that are issued within the same duration, click Add in the Add Code column. If the student does not have the first mark specified for the column, the Generate MR Data Warehouse then selects the second mark specified.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Honor Roll Panel

This panel displays only if the View Type is set to Report Card.

Field

Description

Print Honor Roll Messages

Checked if an honor roll message should print if a student makes the honor roll.

Honor Roll Type

Select the honor roll types to print.

The order of the records affects the order that honor rolls are displayed. To change the order, click the tab to the left of the Honor Roll Type field and drag and drop it to the desired location.

If you use the default template, the report will include the student's GPA for the first honor roll selected as the current GPA value. To exclude this GPA value or change the label that displays, use the Print GPA and Alternate Label fields.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Grading Scales Panel

This section is used to include the standards and competencies grading scales. The panel only displays if the building uses standards and competencies and the View Type is set to Report Card.

The order of the records affects the order that scales are displayed. To change the order, click the tab to the left of the Grading Scale field and drag and drop it to the desired location.

Field

Description

Grading Scale

The grading scale to display.

Label

Description to print above the scale. Character/255

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Attendance Panel

The fields in this panel define the attendance totals to print on the report. These totals are based on the interval totals calculated for day total records. Use the Attendance View Setup (Administration > Attendance Setup > Setup > Attendance View Setup) and Attendance Intervals (Administration > Attendance Setup > Setup > Attendance Intervals) options to gather the information needed to specify the attendance totals to print.

This panel displays only if the View Type is set to Report Card.

Field

Description

Order

Number indicating the order that this attendance view should display.

Attendance View

Select the attendance view to use for the totals that display on report card.

Print Title

The description to print for the attendance view. Character/255

Current Interval

The interval to include as current attendance on the report card. For example, in marking period 3, this could be MP3.

Make sure this interval is included in the selected attendance view.

YTD (Year-to-Date) Intervals

The attendance intervals that should be summed together to give the year-to-date total on the report card.

Make sure the intervals are included in the selected attendance view.

Select codes from the field's drop-down list, or click

(asterisk) to select all codes, then remove any that do not apply.

Sum By

Indicates whether sums should be based on an attendance code, state group, or district group for the selected attendance view.

Select:

C - Code - to select the attendance to include in the total based on an attendance code.
D - District Group - to select the attendance to include in the total based on a district group.
S - State Group - to select the attendance to include in the total based on a state group.
Make sure the attendance intervals selected in the Current Interval and YTD Intervals fields are also defined to sum by the option you select for this field. Use the Attendance Intervals (Administration > Attendance Setup > Setup > Attendance Intervals) option to check how the intervals are defined.

Code/Group

The code or group that should be used when summing.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Report Card Text Panel

This panel displays only if the View Type is set to Report Card.

Field

Description

Header Text

Free text to print at the top of the report card. Character/255

Footer Text

Free text to print at the bottom of the report card. Character/255

Programs Setup Panel

This section is used to include program tracking information on the report card. For example, if you have a program for services received, such as Speech Therapy, you could print this information. This panel displays only if the View Type is set to Report Card.

The order of the records affects the order that programs are displayed. To change the order, click the tab to the left of the Program Code field and drag and drop it to the desired location.

Field

Description

Program Code

The program screen that holds the program information.

Program Field

The field in the program that holds the information to be included in the report card.

Label

The text label to print on the report card to describe this program. Character/255

Print Value

Select how the program information should be printed.

Indication Only - to print an X if the student was active in this program field in the marking period selected.
Latest Value - to print the last active code for this student in any of the marking periods selected. Note that the code is printed, not the description of the value.

Marking Periods/Col 1

Specify the marking period to display in the column. By default, the title of the first column is Col1.

You can display information for a single marking period or you can add columns to show more marking periods.

To change a column title or to add columns for additional marking periods, click

(Additional options) in the Program Setup panel, and then select Edit Columns

  • On the Edit Columns dialog, specify the title to use for each column.
  • As needed, reorder columns by clicking the tab next to the title and drag and drop it to the appropriate location.
  • Click OK to close the dialog when you are done editing columns.
  • To remove a column, select the Delete checkbox and click OK.
  • To save the changes made on the Edit Columns dialog, you must also click Save on the Report Card View Setup page.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

Test Scores Setup Panel

This section is used to select the test scores to print on the report card. This panel displays only if the View Type is set to Report Card.

The order of the records affects the order that test scores are displayed. To change the order, click the tab to the left of the Label field and drag and drop it to the desired location.

Field

Description

Label

Label to print next to the selected test score. Character/255

Test

Select the test for the score to print. To search for a test-level-form, click Search in the Form column.

Level

Select the test level for the score to print. To search for a test-level-form, click Search in the Form column.

Form

Select the form for the score to print. To search for a test-level-form, click Search in this column.

Subtest

Select the subtest for the test score.

Score

The score code for the score to print.

Print Type

Determines which scores will be printed if the student has more than one record for the subtest.

Highest - to order the scores by test score in descending order. If you select to print a limited number of results, then the highest scores will be printed. If a test score is defined as a character data type, then values are sorted as characters. An example of a character sort in order from highest to lowest would be: Z, A, 9, 4, 30, 3, 2, 10, 1.
Initial - to order the scores by the test dates in chronological order. If you select to print a limited number of results, then the tests that the student took earlier will be printed.
Lowest - to order the scores by test score in ascending order. If you select to print a limited number of results, then the lowest scores will be printed. If a test score is defined as a character data type, then values are sorted as characters. An example of a character sort in order from lowest to highest would be: 1, 10, 2, 3, 30, 4, 9, A, Z.
Recent - to order the scores by the test date in reverse chronological order. If you select to print a limited number of results, then the tests that the student took most recently will be printed.

Print Number

The number of test results to print for the score.

(Delete)

To delete a record, select the row's Delete checkbox, then click Save.

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