Print Transcripts Page
Use this option to print transcripts for students. The transcript is formatted based on your transcript template, the transcript view for the selected Group Courses By option, and the Transcript Type view. If a transcript view is defined for the student's grade, the view for the grade is used. Otherwise, the default view applies.
You may need to generate the transcript data warehouse before printing a transcript, for example, if grades have been added since the last refresh. The Print Transcripts page's Refresh Transcript Data Before Print box enables you to generate the warehouse as part of the printing process.
If transcripts are not printing information as expected, refer to Troubleshooting Transcripts for more information.
Run Transcripts
- Run calculations as needed to prepare student transcripts. Refer to Preparing to Print Transcripts.
- Select Mark Reporting > Entry & Reports > Transcript Reports > Print Transcripts.
- Specify the report options.
- Click Run.
- Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.
Fields
Prompts Panel
Field | Description |
|---|---|
Building | Select the building for printing transcripts. |
Group Courses By | Select the Group Courses By option for the transcript view that you want to print. Courses can be grouped by Department, Year, Term, Report Card Run, or Subject Area. The views defined for your building determine the available options for this field. |
Transcript Seal | Select whether the transcript should include the transcript seal for students who completed graduation requirements for which a seal should be printed. Select: Exclude transcript seal - to not print a transcript seal for any student. To print seals, images must be uploaded and associated with graduation requirement groups. |
Refresh Transcript Data Before Print | Checked if you want to refresh the transcripts data warehouse before you print the transcripts. If you leave this checkbox unchecked, data is printed using the information already stored in the data warehouse. Any changes made since you generated the data warehouse will not be printed on the transcript. You can only access the next fields in this panel if you generate the data warehouse. |
Course Area GPA Type | If you want the transcript to print GPA information for a different GPA type from the one selected in the Transcript View Setup, select the GPA you want to print. Only GPA types that are issued on the selected course grouping for the transcript setup will be available. For example, if you are defining a transcript that groups courses by term, you can only select a GPA that is issued by term. This field can only be accessed if the Refresh Transcript Data Before Print checkbox is selected. |
Print Courses Without Marks | Checked if you want to print all of the student's courses regardless of whether the courses have received a mark or absence. Otherwise, leave it unchecked to print only courses in which the student received at least one mark or absence. This field can only be accessed if the Refresh Transcript Data Before Print checkbox is selected. |
| Do Not Print Dropped Courses Without Marks | Checked if you want to prevent printing dropped courses that do not have marks or absences entered. Dropped courses that include marks or absences will be printed on transcripts whether the box is checked or not. This field can only be accessed if the Print Courses Without Marks checkbox is selected. |
| Earliest Withdrawal Date for Inactive Students | The earliest withdrawal date for the inactive students that you want to print. Students withdrawn after this date will be included in the data warehouse. |
Print Course Info | Select whether the transcript should print local or state course information. Select: Regular Course Description - to print the course code and description from the Master Schedule. This option displays if the building has a Course Equivalency Setup defined and the Transcript Data Warehouse Information field is set to R - Include Regular Courses Only. This option does not apply to districts that use the Course Equivalency Calculation option to report State Course information on the transcript. |
Sort Panel
Use the Sort panel to specify how records should be ordered in a report. You enter lines of sort criteria; the system compares your sort criteria against the corresponding fields in the records being searched and displays records in either ascending or descending order based on the sort fields.