Create Billed Items Page

Use this page to generate billed items for students and optionally create billing statements, if desired.

Fees are created for the selected fee groups for students who have not been charged previously for the fee group, based on the frequency of the fee group. For more information on the frequencies at which students can be billed for a group, refer to the Frequency field description on the Fee Group Page.

Three types of fees can be processed:

Student Fees	Apply to fee groups that are billed to students based on student information.
Activity Fees	Apply to fee groups that are billed based on activities in which students participate.
Course Fees	Apply to fee groups that are billed based on scheduled courses for students.

Generate billed items

Select Fees – All – Utilities – Create Billed Items.
Specify the processing options.
Click Run.

Fields

Prompts Panel

Field	Description
Building	Building for creating the billed items.
Billing Date	The date students are to be billed for the fees being processed. Tip: The billing date assigned to fees affects fees processing. When you run fees reports, you can enter a date range to select the fees to include based on the billed date. When automatic payments are applied for students, fee items are paid in order by priority code and then by billing date. Additionally, if your district has policies based on fees being paid within a certain number of days after the bills are sent to guardians, then you would enter the date that bills are to be sent home.
Print Billing Statement	Selected if you want to print billing statements for students after the fees are processed. Unchecked to run the process but not print billing statements.
Amount to Log	Determines the information to include in the Statistics log. Select: Log Errors Only – to only generate a log of the errors that occur. Log All Activity – to log everything that occurs when the process is run.
Include Student Fees	Selected if fees should be generated for the student fee groups selected. Selecting the checkbox enables access to the Student Fee Groups field. Cleared if student fees should not be processed.
Student Fee Groups	Select the student fee groups to be included. This field can be accessed only if the Include Student Fees checkbox is selected. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Include Activity Fees	Selected if fees should be generated for the activity fee groups. Selecting the checkbox enables access to the Activity Fee Groups field. Cleared if activity fees should not be processed.
Activity Fee Groups	Select the activity fee groups to include. This field can be accessed only if the Include Activity Fees checkbox is selected. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Include Course Fees	Selected whether fees should be generated for the course fee groups. Fees will be created for students who have courses in the selected building, even if they are enrolled in other buildings. Selecting the checkbox enables access to the Course Fee Groups and Course Marking Periods fields. Cleared if course fees should not be processed.
Course Fee Groups	Select the course fee groups to include for the marking periods selected. This field can be accessed only if the Include Course Fees checkbox is selected. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Course Marking Periods	Select the marking periods that courses must meet for students to be billed for a course. For example, if your building has semesterized schedules, you may not bill fees for courses scheduled in marking periods in the second semester in case student schedules change before courses start. This field can be accessed only if the Include Course Fees checkbox is selected. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.

Sort Panel

Use the Sort panel to specify how records should be ordered in a report. You enter lines of sort criteria; the system compares your sort criteria against the corresponding fields in the records being searched and displays records in either ascending or descending order based on the sort fields.