Attendance Building Configuration Page

On this page:

Use this page to display, add, change, or delete the attendance configuration record for a building. The configuration indicates how attendance is taken, how attendance notifications are sent to parents, how attendance information is entered in Teacher Access Center, and how the absences for the building are calculated for the Home page's Attendance cards.

View a building's attendance configuration

Select Administration > Attendance Setup > Setup > Attendance Building Configuration.
If a configuration displays for a building other than the one you want, click Search, then run a search and select another building.

Add a building's attendance configuration

Select Administration > Attendance Setup > Setup > Attendance Building Configuration.
If a configuration displays for a building other than the one you want, click Search, then run a search and select another building.
Complete the page's fields as needed.
Click Save.

Change a building's attendance configuration

Select Administration > Attendance > Setup > Attendance Intervals.
If a configuration displays for a building other than the one you want, click Search, then run a search and select another building.
Change the values as needed.
Click Save.

Delete a building's attendance configuration

Select Administration > Attendance > Setup > Attendance Intervals.
If a configuration displays for a building other than the one you want, click Search, then run a search and select another building.
Click
(Delete) at the page's upper right. A confirmation dialog displays.
Click Yes.

Fields

General Panel

Field	Description
Period Type	Period type used to take attendance. Select: Homeroom - to indicate that attendance is taken in the student's homeroom. Period - to indicate that attendance is taken based on the scheduling periods; for example, to take attendance for the course that meets second period. Timeslot - to indicate that attendance is taken based on a specific timeslots, for example, to take attendance for the course that meets between 9:00 and 9:45. This option allows you to take attendance for a set period of time if you use a rolling timetable or if some periods do not meet on all days.
Use Timetable	Checked if the start and end times for attendance periods are based on the Scheduling Timetable. This field displays if the Period Type field is set to Period or Timeslot. Unchecked if the attendance periods should have different start and end times than the scheduling periods. You can specify start and end times for the attendance periods on the Attendance Periods page. For example, if your timetable allows students five minutes to travel between classes, but for attendance information you want to include the travel time as part of the total minutes of attendance for the day, you can set up your attendance periods to include this time.
Bottom Line Type	The absence entry that is considered the official absence code. Select: Office - to indicate that the entry made by the office staff is the official absence code. Teacher - to indicate that the entry made by the teacher is the official absence code.
Audit Type	Indicates whether your building stores an audit trail of every change that is made to a student's attendance records. If your district has an accountability policy that requires that students in certain grades or students over a specific age should never be reported as unlawfully absent, the Audit Type you select determines whether the system saves the original absence code and the Accountability Alternate Code (Full) or only the Accountability Alternate Code (Partial). For more information about Alternate Accountability, refer to About Alternate Accountability. Select: Full - to store an audit trail. If you store an audit trail, all changes that are made to a student's attendance records are stored. For example, if a student was initially marked unexcused absent by the office and was then marked excused because a doctor's note was provided, both the unexcused and the excused codes would be stored. The last change would be used as the official entry. Partial - to store the most recent changes to the student's attendance record. The latest teacher and office entry are stored.
Attendance Lock Date	Date for locking attendance information for the current year. Attendance for dates on or before this date will be read-only unless the user has the security resource ATT-MAINT-LOCKOVER.
Default Absence Code	Default attendance code to use if a student is marked absent in Attendance Entry.
Default Tardy Code	Default attendance code to use if a student is marked tardy in Attendance Entry.
Default Present Code	Default attendance code to use if a student is marked present in Attendance Entry.
SIF Attendance View	If your district uses SIF to report attendance information for state reporting, select the attendance view defined to calculate attendance totals for state reporting.

Notifications Panel

Field	Description
Use Language Templates	If the building sends notifications to parents, indicates the languages used. Select: Default Language - to send notifications in one language. Multiple Language - to send notifications in multiple languages. Not Sending Communications - to indicate notifications will not be sent to parents.
Mail Merge Data Source Filename	The name of the data source file used to create the form letter template name. You must complete this field if you selected D - Default Language or M - Multiple Languages in the previous field.
Languages	The languages used for notifications. You can access this field only if your building prints notifications in multiple languages. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Program ID	The program where you store additional information to print on the notification.
Registration District-Defined Screen	The district-defined screen where you store additional information to print on the notification.
Data Download Path	The path to where the data source file and templates should be downloaded.
Send Email Option	Checked if you send email as well as letter notifications.
Sender Email Address	Email address to use as the email sender. This email address will be used as the reply to address for guardians sending replies. This email address will also receive messages about undeliverable addresses.

Teacher Access Panel

Field	Description
Teachers/Substitutes May Take Attendance and View Morning Bulletin	Checked if teachers and substitutes can enter attendance and view the morning bulletin in Teacher Access Center.
Default Teacher Access Absence Code	Default attendance code to use if a student is marked absent in Teacher Access Center.
Default Teacher Access Tardy Code	Default attendance code to use if a student is marked tardy in Teacher Access Center.
Default Teacher Access Present Code	Default attendance code to use if a student is marked present in Teacher Access Center. If an absence code should be stored when teachers check the P box or click the All Present button on the Home page, select the code that indicates present. Typically, it is not necessary to create an attendance record for every present student so this field is left blank. If this field is blank, selecting the P checkbox in Teacher Access Center will remove any absence code previously entered. For example, if a teacher marks a student absent and saves attendance, but the student shows up for class a few minutes later, the teacher would check the P box to remove the absence code for that student. No attendance record is stored for the date for teacher entry. In this case, clicking All Present will not mark students all present, but rather, will indicate that the teacher did not miss submission of attendance.
Teachers/Substitutes May Enter Alternate Absence Codes	Checked if teachers and substitutes may enter specific absence codes for students. If this field is unchecked, teachers can only enter the default absence or tardy code for students.
Limited Absence Codes Teachers/Substitutes Can Enter	If teachers and substitutes may enter alternate absence codes, but you want to limit the list of attendance codes that they can enter, select the list of codes that teachers should be allowed to enter. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Number of Prior Days of Attendance That Can Be Viewed By Teachers/Substitutes	Enter the number of prior days of attendance that can be viewed in Teacher Access Center.
Number of Prior Days of Attendance That Can Be Maintained By Teachers/Substitutes	Enter the number of prior days of attendance that can be maintained in Teacher Access Center.
Teachers/Substitutes Can See Attendance Information on Student Summary Page	Checked if teachers and substitutes can view attendance information on the Student Details drawer.
Missing Submission Sender Email Address	Email address to use as the email sender when the missing submission report is sent to teachers. This email address will be used as the reply to address. This email address will also receive messages about undeliverable addresses.
Email Missing Submissions Report To	The user IDs for the users to whom the attendance missing submissions report should be sent. If multiple users should receive the missing submission report, enter IDs in a comma-delimited list. The missing submission report will be sent to the email address specified in the user profile for the selected user ID. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Teachers/Substitutes May Use Check-In Page	Checked if the Student Check-In page should be available in Teacher Access. From this page, teachers can monitor as student participants check into the class and then submit attendance based on the check-ins. This option is used for schools that have implemented the Zoom integration for student check-in or schools that have selected to allow students to check into classes from the Week View page in Home Access. To enable student's to manually check-in to classes, enable the Manual Check-In option in the HAC Building Configuration. The Student Check-In page includes options for teachers to associate a virtual meeting URL with a class and to start a meeting for the class. To avoid having teachers unsuccessfully attempt to set up virtual meetings in TAC, it is recommended that this page is only enabled after the Zoom integration has been set up.

Administrator Dashboard Panel

Field	Description
Absences Calculated on Homepage Limited to the Following Attendance Codes	Specifies how the Administrator Dashboard should calculate the total number of absences for the building. Select the codes to include in the total. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.
Absences Calculated on Homepage Limited to the Following Attendance Periods	Specifies how the Administrator Dashboard should calculate the total number of absences for the building. Select the attendance periods to include in calculating the total. Select codes from the field's drop-down list, or click (asterisk) to select all codes, then remove any that do not apply.

Percentage Panel

To display attendance percentages on the Student Summary page, define rows specifying the interval totals to show. The attendance percentage rows display above today's attendance on the Student Summary Page. For more information, refer to Student Summary Attendance Percentages.

Field	Description
View Type	Select the attendance view type to display. The calculation for attendance percentage requires that the view type includes a criteria line to calculate day totals records for days the student is present. Otherwise, the percentage will not accurately reflect attendance. How do I know if an attendance view is set up to calculate totals on present days?
Interval Type	Select the attendance interval to display.
Title	Enter the attendance heading text to display. 50/Characters
Decimal Places	Indicates the precision of the displayed attendance percentage. The default value is 0. Select: 0 - 0 Decimal Places (ex 4) - to display the attendance percentage as a whole number. 1- 1 Decimal Places (ex 4.0) - to display 1 decimal places for the attendance percentage. 2 - 2 Decimal Places (ex 4.00) - to display 2 decimal places for the attendance percentage. 3 - 3 Decimal Places (ex 4.000) - to display 3 decimal places for the attendance percentage. 4 - 4 Decimal Places (ex 4.0000) - to display 4 decimal places for the attendance percentage.
Display Detail	Checked if the values used to calculate the percentage should be displayed with the percentage. If checked, the values for the Attendance Units, Total Scheduled, Present, and Absent fields are displayed next to the percentage. Otherwise, those fields will display no value on the Student Summary.
Display Minutes as Hours	Select to display minute values in hours. When selected, the number of minutes is divided by 60 and displayed in hours with two decimal places. This checkbox is only enabled if the Display Detail checkbox is selected. This setting only affects the output if the View Type’s Calculate Totals as selection is Minutes on the Attendance View Setup page.
Combine Buildings	Checked to combine attendance if a student has attendance in multiple buildings during the school year. To calculate a percentage value, all combined buildings must use the same View Type and Calculate Totals as setting on the Attendance View Setup page.
Delete	Checked to mark the row for deletion.