Create Pre-ID Files

This option allows you to create Pre-ID files for tests.

Prerequisites

Use the Pre-ID Configuration option to define how students are identified for alternate assessments and what grades to include in Pre-ID files for each test.

To create Pre-ID files

Select Regulatory from the main menu, select Reports submenu, select Pre-ID Files, and then select Create Pre-ID File.
On the Generate Pre-ID Files page, specify how you want to process the option. Refer to the Field Descriptions section for more information.
Click Run to generate the selected files.
To locate the file, click Tasks/Reports on the Navigation bar. The file will be listed on the Tasks and Reports page's Reports panel. Save it to your local machine. The file names will include the test that you selected. The data files will be named using the following convention:
- For the Standard tests, [Test]-PreID-Standard.txt where [Test] represents the test you selected.
- For the Alternate tests, [Test]-PreID-Alternate.txt where [Test] represents the test you selected.

Fields	Description
Building List	Select the buildings to process.
Test	Select the test for which you want to create a Pre-ID file.
Room	Select the room information to include in the file: Do Not Include in File – to not report a room. Primary Homeroom – to report the student's primary homeroom. Secondary Homeroom – to report the student's secondary homeroom. Reading Classroom – to report the room number from the reading class that is reported for the student. Writing Classroom– to report the room number from the writing class that is reported for the student. Math Classroom – to report the room number from the math class that is reported for the student. Social Studies Classroom – to report the room number from the social studies class that is reported for the student. Science Classroom – to report the room number from the science class that is reported for the student. The test you selected determines which options are available.
Reading Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a reading class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which reading course information is reported. This field is accessible for the OAA and OGT tests.
Writing Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a writing class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which writing course information is reported. This field is accessible for the OAA and OGT tests.
Mathematics Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a math class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which math course information is reported. This field is accessible for the OAA and OGT tests.
Social Studies Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a social studies class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which social studies course information is reported. This field is accessible for the OAA and OGT tests.
Science Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a science class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which science course information is reported. This field is accessible for the OAA and OGT tests.
American Govt. Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate an American Government class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which science course information is reported. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
American History Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate an American History class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which science course information is reported. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Physical Science Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a Physical Science class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which science course information is reported. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Biology Class Prefix	Enter a comma-delimited list of the prefixes for the course codes that indicate a Biology class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. The Pre-ID Configuration determines the grades for which science course information is reported. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Grade 4 Social Studies Courses	Enter a comma-delimited list of the course codes that indicate a Grade 4 Social Studies class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Grade 6 Social Studies Courses	Enter a comma-delimited list of the course codes that indicate a Grade 6 Social Studies class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Grade 5 Science Courses	Enter a comma-delimited list of the course codes that indicate a Grade 5 Science class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Grade 8 Science Courses	Enter a comma-delimited list of the course codes that indicate a Grade 8 Science class. This is the prefix for the code entered in the Course Code field on the EMIS Course page. Select the test format, Paper or Online. This field is accessible for the OCTCA and Ohio Sci Social & Alt Assess tests.
Include Class Information	Select the information you want to include for courses. To include Course Code, Course Section, or Local Classroom Code. These fields are accessible for the OAA and OGT tests.
Override grade from pre-id config	Checked if you want to override the Pre-ID configuration.
Include Teacher ID	Select if you want to include the Teacher ID. You may select Do Not Include Teacher ID, Include Local Teacher ID, or Include State Teacher ID.
Include Teacher Name	Checked if you want to include the teacher name.
Include How Received District Information	Select whether the file should include the District IRN and District Name by entering a check in the appropriate box. For OAA and OGT tests only.
Include Accelerated Information	Select whether the file should include the Accelerated Indicator and Accelerated Grade Level for each test by entering a check in the appropriate box. If you include accelerated information, the student's EMIS Student Acceleration page Total Grades Acc fields determine the values that are reported. These fields are accessible for the OAA and OGT tests.
File Type	Choose the format (.txt or .csv)

Sample Report