This submission is used to update your District's Direct Certification Report.
The file will include:
-
All students who are newly enrolled (have a District Enrollment Date on the Registration page greater than or equal to the Start date in the prompts).
-
All students who are enrolled on the start date in a different building than enrolled in prior to the start date in the prompts.
Early Roster Prerequisites
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Make sure that new students have been entered into eSchoolPlus.
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Make sure that students who have changed buildings have the correct Entry/Withdrawal building.
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If you need to exclude any student from the submission, use the MI Exclude from submission.
Creating the Early Roster Files
Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Downloads and run the SDS Download using the following recommended prompts to find out if there are any data errors that you need to correct.
|
Prompt |
Value for Early Roster File |
|---|---|
|
School Year |
Ending year of current school year |
|
Submitting Entity |
District |
|
Building List |
Select All by clicking Asterisk to select all codes |
|
Submission Type |
Early Roster |
|
Start Date |
First Day of School |
|
End Date |
First Day of School |
|
View Type |
Leave this blank |
|
Absence Codes |
Leave this blank |
|
District Entry Codes |
Select the Entry Code that indicates Entry into the District |
|
Run with Student UIC |
Select All Students |
|
Scan for Data Errors |
Checked |
|
Scan for Setup Errors |
Checked |
|
Run Download |
Checked to populate the download table. When you check this, the Clear Existing box is checked automatically for you and you cannot uncheck it. |
|
Clear Existing |
Checked if you want to clear the download table. |
|
Clear Overrides |
Checked if you want to overwrite manual changes made to the download table data entered on the download summary page. Unchecked to retain overrides set within the download records. |
|
Log File Type |
Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file. |
-
Review the error log (MI SDS Download Log) and fix data as necessary.
-
Re-run the download using the same prompts as in Step 1 as many times as you need to make sure that all errors are resolved.
-
Use the SDS Student Summary or SDS Student Download Search pages to view the data that will be sent to the State to spot-check some students and review students that may have exceptions in their data.
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Run the download using the prompts above, making sure that you have the Run Download checkbox selected.
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Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Submission Files to create submission files using the following prompts in the table below.
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You will get a file called "MI_SDS_Early_Roster_v2….xml". Click on the file and save it to your PC. The file name will include the School Year and the Date/Time you ran the file before the xml extension.
-
Upload the file to the MSDS website and follow their instructions.
|
Prompt |
Value for Early Roster File |
|---|---|
|
School Year |
Ending year of current school year |
|
Submitting Entity |
District |
|
Building List |
Select All by clicking Asterisk to select all codes |
|
Submission Type |
Early Roster |
|
Date of Count |
Enter the date that you used in the SDS Download run. |
|
Run with Student UIC |
Select All Students |
|
Log File Type |
Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file. |
|
Log file for optional fields |
Checked if you want to get errors/warnings for fields that are optional. |
XML Components Included in the Early Roster Collection
Refer to the Michigan Component File Layout document for information about the fields included in a component. For help accessing this file, refer to eSchoolPlus Michigan State Reporting Documentation.
|
XML Components Included |
Required |
|---|---|
|
Personal Core Component |
Required |
|
Personal Demographics Component |
Optional |
|
School Demographics Component |
Required |
|
Submitting Entity Component |
Required |
|
OEAA Assessment Component |
Optional
|