Early Roster Collection

This submission is used to update your District's Direct Certification Report.

The file will include:

All students who are newly enrolled (have a District Enrollment Date on the Registration page greater than or equal to the Start date in the prompts).
All students who are enrolled on the start date in a different building than enrolled in prior to the start date in the prompts.

Early Roster Prerequisites

Make sure that new students have been entered into eSchoolPlus.
Make sure that students who have changed buildings have the correct Entry/Withdrawal building.
If you need to exclude any student from the submission, use the MI Exclude from submission.

Creating the Early Roster Files

Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Downloads and run the SDS Download using the following recommended prompts to find out if there are any data errors that you need to correct.

Prompt	Value for Early Roster File
School Year	Ending year of current school year
Submitting Entity	District
Building List	Select All by clicking Asterisk to select all codes
Submission Type	Early Roster
Start Date	First Day of School
End Date	First Day of School
View Type	Leave this blank
Absence Codes	Leave this blank
District Entry Codes	Select the Entry Code that indicates Entry into the District
Run with Student UIC	Select All Students
Scan for Data Errors	Checked
Scan for Setup Errors	Checked
Run Download	Checked to populate the download table. When you check this, the Clear Existing box is checked automatically for you and you cannot uncheck it.
Clear Existing	Checked if you want to clear the download table.
Clear Overrides	Checked if you want to overwrite manual changes made to the download table data entered on the download summary page. Unchecked to retain overrides set within the download records.
Log File Type	Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file.

Review the error log (MI SDS Download Log) and fix data as necessary.
Re-run the download using the same prompts as in Step 1 as many times as you need to make sure that all errors are resolved.
Use the SDS Student Summary or SDS Student Download Search pages to view the data that will be sent to the State to spot-check some students and review students that may have exceptions in their data.
Run the download using the prompts above, making sure that you have the Run Download checkbox selected.
Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Submission Files to create submission files using the following prompts in the table below.
You will get a file called "MI_SDS_Early_Roster_v2….xml". Click on the file and save it to your PC. The file name will include the School Year and the Date/Time you ran the file before the xml extension.
Upload the file to the MSDS website and follow their instructions.

Prompt	Value for Early Roster File
School Year	Ending year of current school year
Submitting Entity	District
Building List	Select All by clicking Asterisk to select all codes
Submission Type	Early Roster
Date of Count	Enter the date that you used in the SDS Download run.
Run with Student UIC	Select All Students
Log File Type	Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file.
Log file for optional fields	Checked if you want to get errors/warnings for fields that are optional.

XML Components Included in the Early Roster Collection

Refer to the Michigan Component File Layout document for information about the fields included in a component. For help accessing this file, refer to eSchoolPlus Michigan State Reporting Documentation.

XML Components Included	Required
Personal Core Component	Required
Personal Demographics Component	Optional
School Demographics Component	Required
Submitting Entity Component	Required
OEAA Assessment Component	Optional