Early Roster Collection
This submission is used to update your District's Direct Certification Report.
The file will include:
- All students who are newly enrolled (have a District Enrollment Date on the Registration page greater than or equal to the Start date in the prompts).
- All students who are enrolled on the start date in a different building than enrolled in prior to the start date in the prompts.
Early Roster Prerequisites
- Make sure that new students have been entered into eSchoolPlus.
- Make sure that students who have changed buildings have the correct Entry/Withdrawal building.
- If you need to exclude any student from the submission, use the MI Exclude from submission.
Creating the Early Roster Files
Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Downloads and run the SDS Download using the following recommended prompts to find out if there are any data errors that you need to correct.
Prompt | Value for Early Roster File |
---|---|
School Year | Ending year of current school year |
Submitting Entity | District |
Building List | Select All by clicking Asterisk to select all codes |
Submission Type | Early Roster |
Start Date | First Day of School |
End Date | First Day of School |
View Type | Leave this blank |
Absence Codes | Leave this blank |
District Entry Codes | Select the Entry Code that indicates Entry into the District |
Run with Student UIC | Select All Students |
Scan for Data Errors | Checked |
Scan for Setup Errors | Checked |
Run Download | Checked to populate the download table. When you check this, the Clear Existing box is checked automatically for you and you cannot uncheck it. |
Clear Existing | Checked if you want to clear the download table. |
Clear Overrides | Checked if you want to overwrite manual changes made to the download table data entered on the download summary page. Unchecked to retain overrides set within the download records. |
Log File Type | Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file. |
- Review the error log (MI SDS Download Log) and fix data as necessary.
- Re-run the download using the same prompts as in Step 1 as many times as you need to make sure that all errors are resolved.
- Use the SDS Student Summary or SDS Student Download Search pages to view the data that will be sent to the State to spot-check some students and review students that may have exceptions in their data.
- Run the download using the prompts above, making sure that you have the Run Download checkbox selected.
- Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Submission Files to create submission files using the following prompts in the table below.
- You will get a file called "MI_SDS_Early_Roster_v2….xml". Click on the file and save it to your PC. The file name will include the School Year and the Date/Time you ran the file before the xml extension.
- Upload the file to the MSDS website and follow their instructions.
Prompt | Value for Early Roster File |
---|---|
School Year | Ending year of current school year |
Submitting Entity | District |
Building List | Select All by clicking Asterisk to select all codes |
Submission Type | Early Roster |
Date of Count | Enter the date that you used in the SDS Download run. |
Run with Student UIC | Select All Students |
Log File Type | Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file. |
Log file for optional fields | Checked if you want to get errors/warnings for fields that are optional. |
XML Components Included in the Early Roster Collection
Refer to the Michigan Component File Layout document for information about the fields included in a component. For help accessing this file, refer to eSchoolPlus Michigan State Reporting Documentation.
XML Components Included | Required |
---|---|
Personal Core Component | Required |
Personal Demographics Component | Optional |
School Demographics Component | Required |
Submitting Entity Component | Required |
OEAA Assessment Component | Optional |