Early Childhood | PowerSchool eSchoolPlus SIS

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Early Childhood Prerequisites

Make sure that data for Early Childhood students is accurate on the MI Early Childhood Page.
Verify that Entry/Withdrawal information is correct for Early Childhood students.
If necessary, make sure that the student's Fiscal Entity Type and Code are correct on the MI SDS Page.
Verify that Early Childhood students' Homeless, LEP and Meal Status (SNE) data is accurate.

Early Childhood Submissions

The Early Childhood Collection is submitted via three separate single-certification collections:

Early Childhood- Fall
Early Childhood- Spring
Early Childhood- End of Program

For SDS Download and SDS Submission for Early Childhood- Fall, Spring, and End of Program, follow the procedure given for Creating the Early Childhood Files.

Creating the Early Childhood Files

Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Downloads and run the SDS Download using the following recommended prompts to find out if there are any data errors that you need to correct.

Prompt	Value for Early Childhood File
School Year	Ending year of current school year
Submitting Entity	District
Building List	Select All by clicking Asterisk to select all codes
Submission Type	Early Childhood
Date of Count	Refer to the CEPI Calendar.
Start Date	Refer to the CEPI Calendar.
End Date	Refer to the CEPI Calendar.
View Type	Select your State Reporting View
Absence Codes	Leave this blank
Run with Student UIC	Select All Students
Scan for Data Errors	Checked
Scan for Setup Errors	Checked
Run Download	Checked to populate the download table. When you check this, the Clear Existing box is checked automatically for you and you cannot uncheck it.
Clear Existing	Checked if you want to clear the download table.
Clear Overrides	Checked if you want to overwrite manual changes made to the download table data entered on the download summary page. Unchecked to retain overrides set within the download records.
Log File Type	Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file.

Review the error log (MI SDS Download Log) and fix data as necessary.
Re-run the download using the same prompts as in Step 1 as many times as you need to make sure that all errors are resolved.
Use the SDS Student Summary or MI State Download Search pages to view the data that will be sent to the State to spot-check some students and review students that may have exceptions in their data.
Run the download using the prompts above, making sure that you have the Run Download checkbox selected.
Select Regulatory > MI SDS Reporting > MI SDS Reporting > SDS Submission Files to create submission files using the following prompts in the table below.
You will get a file called "MI SDS Early Childhood ….xml". Click on the file and save it to your PC. The file name will include the School Year and the Date/Time you ran the file before the xml extension.
Upload the file to the MSDS website and follow their instructions.

Prompt	Value for Early Childhood File
School Year	Ending year of current school year
Submitting Entity	District
Building List	Select All by clicking Asterisk to select all codes
Submission Type	Early Childhood
Date of Count	Refer to the CEPI Calendar.
Run with Student UIC	Select All Students
Log File Type	Select CSV to get an Excel file of errors or PDF to get the errors in a pdf file.

XML Components Included in the Early Childhood Collection

Refer to the Michigan Component File Layout document for information about the fields included in a component. For help accessing this file, refer to eSchoolPlus Michigan State Reporting Documentation.

XML Components Included	Required
EC (Early Childhood) Programs Component	Required
Homeless Demographics Component	Conditional
Title III LEP and Immigrant Component	Optional
Personal Core Component	Required
Personal Demographics Component	Required
Program Participation Component	Optional
SNE Component	Optional
Submitting Entity Component	Required