Student Exclusionary Discipline (R) File Errors and Warnings
Error/Warning Message | Solution |
---|---|
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - School Year is a required field | School Year prompt As the school year is a mandatory field, you will not get this error. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - District is a required field | If the State Code Equivalent value of the district is blank, then this error is displayed. Add the state code equivalent from the menu path: Select Administration, choose General Setup, District, and then select District: State Equivalency Code field. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Student ID is a required field | If the student ID is blank, then this error is displayed. As student ID is the mandatory field while creating an Entry/Withdrawal, you will not get this error. Menu path: Select Registration, choose Entry & Reports, Student Demographic, and then select Entry/Withdrawal. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - State Identifier is a required field | If the State SSID is blank/null, then this error is displayed. Add the State SSID from the menu path: Select Registration, choose Entry & Reports, Student Demographic, and then select Personal: State SSID field. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - SSID is not valid | If the State SSID is more than 10 characters or starts with 0 or not numeric, then this error is displayed. Add 10 characters to State SSID which do not start with 0 and should not contain any alphabets from the menu path: Select Registration, choose Entry & Reports, Student Demographic, and then select Personal: State SSID field. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Building is a required field | If the building value is blank, then this error is displayed. As building is a required field, you will not get this error. Menu path: Select Administration, choose Registration Setup, Building, and then select Building Definition. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Incident ID is a required field | If the incident ID is blank, then this error is displayed. As incident ID is an auto-generated field while creating an incident, you will not get this error. Menu path: Select Interventions, choose All, Office, and then select Incident Detail: Select Add Incident. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Incident date is a required field | If the incident date is blank, then this error is displayed. As incident date is a required field while creating an incident, you will not get this error. Menu path: Select Interventions, choose All, Office, and then select Incident Detail: Select Add Incident. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Offense Code is a required field | If the State Code Equivalent value of the type field is blank, then this error is displayed. Add the State Code Equivalent value to the type codes from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select Incident/Offence Codes from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - State code equiv for the Exclusionary Action is required | If the State Code Equivalent value of the action code is blank/null, then this error is displayed. Add the State Code Equivalent value for the action codes from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select Offence Actions from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Offense Action Start Date is required | If the action start date field is blank/null, then this error is displayed. Add the action start date value from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select Dates: Scheduled Start Date field. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - State Code Equiv value for the Safety and Security Staff Involvement Status is required | If Staff Involvement Status is not null and State Code Equivalent value of the Staff Involvement Status is blank/null, then this error is displayed. Add the State Code Equivalent value of Staff Involvement Status from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Status from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Status Code is not Active | If Staff Involvement Status code is not null and inactive, then this error is displayed. Set active as Y for the Staff Involvement Status code from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Status from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX -State Code Equiv value for the Safety and Security Staff Involvement Type is required | If Staff Involvement Type is not null and State Code Equivalent value of the Staff Involvement Type is blank/null, then this error is displayed. Add the State Code Equivalent value of Staff Involvement Type from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Type from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Type Code is not Active | If Staff Involvement Type code is not null and inactive, then this error is displayed. Set active as Y for the Staff Involvement Type code from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Type from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX -State Code Equiv value for the Safety and Security Staff Involvement Outcome is required | If Staff Involvement Outcome is not null and State Code Equivalent value of the Staff Involvement Outcome is blank/null, then this error is displayed. Add the State Code Equivalent value of Staff Involvement Outcome from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Outcome from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Outcome Code is not Active | If Staff Involvement Outcome code is not null and inactive, then this error is displayed. Set active as Y for the Staff Involvement Outcome code from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Outcome from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Status is required | If the State Code Equivalent value of Staff Involvement Status is blank/null, then this error is displayed. Add the State Code Equivalent value of Staff Involvement Status from the menu path: From the Administration menu, choose General Setup, District, and then select Validation Tables. Select all from Applications and then select WA Staff Involvement Status from Validation Table. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Type code is required, if the Safety and Security Staff Involvement Status code is 1 | If the State Code Equivalent value of Staff Involvement Status is 1 and Staff Involvement Type is blank/null, then this error is displayed. Add Staff Involvement Type from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select WA Safety and Security Staff Involvement: Staff Involvement Type field. |
ERROR: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Outcome for Student code is required, if the Safety and Security Staff Involvement Status code is 1 | If the State Code Equivalent value of Staff Involvement Status is 1 and Staff Involvement Outcome is blank/null, then this error is displayed. Add Staff Involvement Outcome from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select WA Safety and Security Staff Involvement: Staff Involvement Outcome field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Actual Duration is required since the Exclusionary Action is not 'NA' | If the State Code Equivalent value of the action code is “NA“ and actual duration field is blank/null, then this warning is displayed. Add actual duration value from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select Dates: Actual Duration field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Exclusionary Time Total Amount is required since the Exclusionary Action is not 'NA' | If the State Code Equivalent value of the action code is “NA“ and the Exclusionary Time Total Amount is blank/null, then this warning is displayed. Add Exclusionary Time Total Amount value from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Exclusionary Time Total Amount field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Academic Services is required since the Exclusionary Action is not 'NA' | If the State Code Equivalent value of the action code is “NA“ and the Academic Services is blank/null, then this warning is displayed. Add Academic Services value from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Academic Services field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Behavior Services is required since the Exclusionary Action is not 'NA' | If the State Code Equivalent value of the action code is “NA“ and the Behavior Services is blank/null, then this warning is displayed. Add Behavior Services value from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Behavior Services field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Petition for Extension is required since the Exclusionary Action is XXXXXX | If the State Code Equivalent value of the action code is “EX“ and the Petition for Extension is blank/null, then this warning is displayed. Add Petition for Extension from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Petition for Extension field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Reengagement Plan is required since the Exclusionary Action applied is XXXXXX | If the State Code Equivalent value of the action code is “EX“ or “LS“ and the Reengagement Plan is blank/null, then this warning is displayed. Add Reengagement Plan from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Reengagement Plan field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Appeal Code is required since the Exclusionary Action is XXXXXX | If the State Code Equivalent value of the action code is “EX“ or “LS“ or “EE“ and the Appeal Code is blank/null, then this warning is displayed. Add Appeal Code from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Appeal Code field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Staff Involvement Outcome must be null when the Staff Involvement Status is 0 - Safety or Security Staff were not involved. | If the State Code Equivalent value of Staff Involvement Status is 0 and Staff Involvement Outcome is not null, then this warning is displayed. Remove Staff Involvement Outcome from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select WA Safety and Security Staff Involvement: Staff Involvement Outcome field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Staff Involvement Type must be null when the Staff Involvement Status is 0 - Safety or Security Staff were not involved | If the State Code Equivalent value of Staff Involvement Status is 0 and Staff Involvement Type is not null, then this warning is displayed. Remove Staff Involvement Type from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select WA Safety and Security Staff Involvement: Staff Involvement Type field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Reengagement Meeting Interpreter is required if the Date Reengagement Meeting Held is not Null | if the Date Reengagement Meeting Held is not Null and Reengagement Meeting Interpreter is blank/null, then this warning is displayed. Add Interpreter Requested from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select CEDARS Offender Action: Interpreter Requested field. |
WARNING: Incident ID: XXXXXX Incident Date: XXXXXX - Safety and Security Staff Involvement Status - R24 should match for all the students discipline records with single incident | If Staff Involvement Status is not same for all the incidents, then this warning is displayed. Add same Staff Involvement Status value for the incidents from the menu path: Select Interventions, choose All, Office, and then select Incident Detail. Select Offenders, choose Offender Detail, Actions, and then select WA Safety and Security Staff Involvement: Staff Involvement Status field. |