CEDARS Possible Error and Warning Messages
This will show you the possible error and warning messages that you could encounter when running the Create CEDARS Downloads process. An error indicates that the record was not downloaded and will not be in the Extract file for CEDARS until it is updated in eSchoolPLUS and a warning indicates that the record was downloaded but should be reviewed and possibly updated prior to creating the CEDARS extract file.
In the error and warning messages, words that are italicized indicate a placeholder. If you get a message in the log file, the italicized words will be replaced with information from your system.
Message | Element | Status |
|---|---|---|
Warning: StudentAttributesAndPrograms.ExitReasonCode (element I09) must be a valid value from the CEDARS Data Manual - Appendix L for this school year when StudentAttributesAndPrograms.ProgramCode (element I06) is 41. | I09 | Inactive |
Warning: StudentAttributesAndPrograms.ExitReasonCode (element I09) must be a valid value from the CEDARS Data Manual - Appendix L when StudentAttributesAndPrograms.ProgramCode (element I06) is 42. | I09 | Inactive |
Only use valid value 09 if the specific behavior of the student cannot be covered by codes 02–08 or 10–25. If there are multiple behaviors in one incident, the most serious of the behaviors must be reported in Element R08. Element R08 may not be reported with a valid value of 9, 12, 13, or 17-21 if Element R09 – Other Behaviors contains a valid value of 2-8, 10, 11, 15, 16, or 23-25. This information must be identical to all exclusion records for this student in this incident. A non-behavior incident, or event, that required Safety and Security Staff Involvement must be submitted with a valid value of 99. Valid value 99 should only be used for Element R08. If valid value 99 is used for Element R08, then no additional behaviors should be reported in Element R09. | R08 | Active |
This data is required when more than one behavior is attributed to students involved in incidents. Valid values submitted in Element R09 may not also be listed in Element R08 – Behavior Code. All behaviors reported in this element must contain two digits and be reported as a string with commas separating the valid values. Element R09 may not be reported with a valid value of 2-8, 10, 11, 15, 16, or 23-25 if Element R08 – Behavior Code contains a valid value of 9,12, 13 or 17-21. This information must be identical for all exclusion records for this student in this incident | R09 | Active |
Report the duration of consecutive school days for the exclusionary action reported in Element R11 – Exclusionary Action Applied. Element R13 must be null when Element R11 is NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety, and Security Staff were involved, Element R13 must be greater than zero and less than or equal to 365 when Element R11 is a valid value other than NA. If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record. | R13 | Active |
Report the amount of time a student is excluded for the exclusionary action reported in Element R11 – Exclusionary Action Applied. Element R14 must be null when Element R11 has a value of NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety, and Security Staff were involved, Element R14 must be greater than zero and less than or equal to 365 when Element R11 does not have a value of NA. Element R14 must be less than or equal to Element R13. If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record. | R14 | Active |
If Element R11 – Exclusionary Action Applied has a valid value of NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety, and Security Staff were involved, Element R15 must be NULL. If Element R15 is Y – Yes, the student must be reported as receiving special education services in the Student Special Education Programs File (K). If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record and Element R15 must describe each specific Exclusionary action. Administrative law judge (ALJ) removals are only in interim alternative education settings. However, for the purpose of CEDARS reporting, only report valid value A – Administrative Law Judge (ALJ) Removal for these actions | R15 | Active |
If Element R11 – Exclusionary Action Applied has a valid value other than NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety and Security Staff were involved, then data is required. If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record. | R16 | Active |
If Element R11 – Exclusionary Action Applied has a valid value other than NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety and Security Staff were involved, then data is required. | R17 | Active |
If no Petition for Readmission was submitted, then this field should be left NULL. If a date is entered, it must be on or after the date entered in Element R12 – Exclusionary Action Date. If Element R11 – Exclusionary Action Applied is NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety, and Security Staff were involved, Element R18 must be NULL. If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record. | R18 | Active |
If the Petition for Readmission was not granted or approved, or a Petition for Readmission was not filed, then this field should be left NULL. If a date is entered, it must be on or after the date entered in Element R12 – Exclusionary Action Date and must be on or after the date entered in Element R18 – Date Petition for Readmission Submitted. If Element R11 – Exclusionary Action Applied is NA – No Exclusionary Action Applied or NE – No Exclusionary Action Applied, Safety, and Security Staff were involved, Element R19 must be NULL. If Element R18 – Date Petition for Readmission Submitted is NULL, then Element R19 must be NULL. If more than one exclusionary action is applied to this student in this incident, each exclusionary action must be reported as an individual record. | R19 | Active |
Data is required if Element R24 – Safety and Security Staff Involvement is 1 – Safety or security staff were involved. If a student has multiple File R records for a single incident, meaning identical IDs in Element R06 – Incident ID, report the same Element R25 valid value in these corresponding records. If Element R08 – Behavior Code = 99, Element R11 – Exclusionary Action Applied = NE, and Element R24 – Safety and Security Staff Involvement Status = 1, either R25 and/or Element R26 - Safety and Security Staff Involvement Outcome for Student must have a valid value of 1. | R25 | Active |
Data is required if Element R24 – Safety and Security Staff Involvement is 1 – Safety or security staff were involved. If a student has multiple File R records for a single incident, meaning identical IDs in Element R06 – Incident ID, report the same Element R26 valid value in these corresponding records. If Element R08 – Behavior Code = 99, Element R11 – Exclusionary Action Applied = NE, and Element R24 – Safety and Security Staff Involvement Status = 1, either R26 and/or Element R25 - Safety and Security Staff Involvement Type must have a valid value of 1 | R26 | Active |