CEDARS Program Reporting Data

For CEDARS, the State has three files that a district must submit for Programs: Student Programs, English Learners and Student Special Education Programs. Information on the data sent in each file is listed below.

On most of the Program pages, you will see two fields: Serving District and Location ID. You only need to update these fields for exceptions where students are not receiving services in your district (Serving District) or in their Entry/Withdrawal Building (Location ID).

In situations where the student is receiving services in a different school district, the district should be set up in your system as a Validation-Only district (Administration > General Setup > District > District).

Programs in Washington: To correctly report data to CEDARS for programs, you should not close out program vectors at the end of the year and reopen them in the next school year.

A field that is sent in the CEDARS programs files is Exit Reason, so on the Program page, the Start and End Reason fields are available. In Washington, districts must enter data in the End Reason field. The Start Reason field can be used for all non-Special Ed and Bilingual programs except Meal Status to indicate how the student qualified for the program (Qualification Reason field in Student Program – I file). The State does not have a pre-defined set of codes, so we will submit the description of the code that you select.

For the Meal Status program, the Qualification Code is the value that you select from the dropdown in the Value field.

End Reasons

Only certain End Reasons can be used with some program types. In eSchoolPLUS, the End Reasons are stored in the Program Withdrawal Reasons Validation Table. To ensure that you select the correct End Reason for the type of program that you are working with, we have prefaced the Codes with SPE (Special Education), BIL (Bilingual) and OTH (all other programs). You can follow this procedure to make sure that you select the correct code:

Click on dropdown arrow in the End Reason field
In the Search box, enter the three-character abbreviation for the program type that you are working with (SPE, BIL, OTH)
Select the correct Program End Reason.

There are also programs that have been set-up to properly report Student FTE information. These programs will be discussed in the Student FTE Information Management section of this manual.

I – Student Programs

State Value	Where in eSchoolPLUS
1 – 21^st Century Community Learning Program	Registration > Entry & Reports > Student Demographic > Programs: WA21C – WA 21^st Century
6 – LAP Targeted Assistance Math	Registration > Entry & Reports > Student District Defined > WA LAP: LAP Targeted Assistance Math or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
7 – LAP Readiness	Registration > Entry & Reports > Student District Defined > WA LAP: LAP Readiness or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
8 – Title I Targeted Assistance Reading	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Reading or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
9 – Title I Targeted Assistance Language Arts	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Lang Art or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
10 – Title I Targeted Assistance Math	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Math or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
11 – LAP Graduation Assistance	Registration > Entry & Reports > Student District Defined > WA LAP: LAP Graduation Assistance or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
12 – Title I Targeted Assistance Science	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Science or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
16 – 504	Registration > Entry & Reports > Student Demographic > Personal: 504 Plan field or Registration > Entry & Reports > Student Demographic > Programs: WA504 – WA 504 Plan
19 – Free Reduced Meals Participation	Registration > Entry & Reports > Student Demographic > Personal: Meal Status field or Registration > Entry & Reports > Student Demographic > Programs: WAMEL – WA Meal Status
21 – Title I Schoolwide – Additional Program Assistance in Reading	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Schoolwide - Reading or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
22 – Title I Schoolwide – Additional Program Assistance in Math	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Schoolwide - Math or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
23 – Title VII Indian Education Supplemental Services	Registration > Entry & Reports > Student District Defined > WA Title VII: Indian Education Supp Serv or Registration > Entry & Reports > Student Demographic > Programs: WATI7 – WA Title VII
24 – Unaccompanied Youth	Registration > Entry & Reports > Student District Defined > WA Student Information: Unaccompanied Youth or Registration > Entry & Reports > Student Demographic > Programs: WASD – Student District Fields
25 – College Bound Scholarship Application	Registration > Entry & Reports > Student District Defined > WA Student Information: College Bound Scholarship or Registration > Entry & Reports > Student Demographic > Programs: WASD – Student District Fields
26 – Title I Schoolwide – Additional Program Assistance in Language Arts	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Lang Art or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
27 – Title I Schoolwide – Additional Program Assistance in Science	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Assistance Science or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
30 – GRADS Program (Graduation, Reality and Dual-Role Skills)	Registration > Entry & Reports > Student Demographic > Programs: WAGRD – GRADS (Graduation, Reality and Dual-Role Skills)
31 – Title I Part A Services Provided to Local Neglected School Students	Registration > Entry & Reports > Student District Defined > WA Title I/III: Title I Services to Neglected or Registration > Entry & Reports > Student Demographic > Programs: WATI1 – WA Title I/III
32 – Gifted – services or programs provided in the general education classroom	Registration > Entry & Reports > Student Demographic > Programs: WAGIF – WA Gifted
33 – Gifted – services or programs provided in unique highly capable program	Registration > Entry & Reports > Student Demographic > Programs: WAGIF – WA Gifted
34 – Gifted – services or programs provided through acceleration	Registration > Entry & Reports > Student Demographic > Programs: WAGIF – WA Gifted
35 – Gifted – services or programs provided outside the traditional setting	Registration > Entry & Reports > Student Demographic > Programs WAGIF – WA Gifted
36 – Student Identified with a Disability	Registration > Entry & Reports > Student Demographic > Emergency > Disability panel Important: The CEDARS download looks to see if the student has any reportable Disability Codes. Based on finding at least one of these codes, the download gives the student a Student Programs (I) record with an I06 value of 36 – Student Identified with a Disability. The Qualification Code field (I10) shows the student's specific disability information. You do not need to assign a Disability Code of 36 to the student to get the Student Programs record. The Student Programs (I) File Layout/Mapping section explains how students with disabilities are reported in the Program Code and Qualification Code fields.
37 – LAP English Language Arts – Reading, Writing & Communication	Registration > Entry & Reports > Student District Defined > WA LAP: LAP English Language Arts or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
38 – LAP Behavior	Registration > Entry & Reports > Student District Defined > WA LAP: LAP Behavior or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
39 – RTL (Readiness to Learn)	Registration > Entry & Reports > Student District Defined > WA LAP: RTL (Readiness to Learn) or Registration > Entry & Reports > Student Demographic > Programs: WALAP – WA LAP
40 – 1418 Reengagement Program	Registration > Entry & Reports > Student District Defined > WA Open Door [1418] Youth Reengagement or Registration > Entry & Reports > Student Demographic > Programs: WAREE - 1418 Reengagement
41 – Washington State Seal of Biliteracy	Registration > Entry & Reports > Student Demographic > Programs > WASSB: WA State Seal of Biliteracy
44 – Washington Reading Corps (WRC) Literacy Support	Registration > Entry & Reports > Student District Defined > WA LAP: WA Reading Corps Literacy Supp or Registration > Entry & Reports > Student Demographic > Programs: WALIT - WA Reading Corps Literacy Supp
50 – Truancy Petition Filed in Juvenile Court	Registration > Entry & Reports > Student District Defined > WA Truancy Attributes: Truancy Petition Filed Juvenil or Registration > Entry & Reports > Student Demographic > Programs: WATRA - WA Truancy Attributes
51 – Referral to a Community Truancy Board	Registration > Entry & Reports > Student District Defined > WA Truancy Attributes: Referral to a Community Truanc or Registration > Entry & Reports > Student Demographic > Programs: WATRA - WA Truancy Attributes
52 – Truancy – Other Coordinated Means of Intervention	Registration > Entry & Reports > Student District Defined > WA Truancy Attributes: Other Coordinated Means of Int or Registration > Entry & Reports > Student Demographic > Programs: WATRA - WA Truancy Attributes
54 – Truancy – Other Less Restrictive Disposition	Registration > Entry & Reports > Student District Defined > WA Truancy Attributes: Other Less Restrictive Disposi or Registration > Entry & Reports > Student Demographic > Programs: WATRA - WA Truancy Attributes
55 – Truancy – Detention for Failure to Comply with Court Order	Registration > Entry & Reports > Student District Defined > WA Truancy Attributes: Detention for Failure to Compl or Registration > Entry & Reports > Student Demographic > Programs: WATRA - WA Truancy Attributes
56 - Special Education preschool	Registration > Entry & Reports > Student District Defined > WA Early Education: Special Education Preschool or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
57 - ECEAP	Registration > Entry & Reports > Student District Defined > WA Early Education: ECEAP or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
58 - Head Start	Registration > Entry & Reports > Student District Defined > WA Early Education: Head Start or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
59 - Title I	Registration > Entry & Reports > Student District Defined > WA Early Education: Title I or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
60 - GRADS (parenting teen) preschool	Registration > Entry & Reports > Student District Defined > WA Early Education: GRADS parenting teen Preschool or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
61 - Family and Consumer Science preschool	Registration > Entry & Reports > Student District Defined > WA Early Education: Family/Consumer Science Presch or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
62 - Private pay/Tuition-based	Registration > Entry & Reports > Student District Defined > WA Early Education: Private pay/Tuition-based or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
63 - Grant-funded	Registration > Entry & Reports > Student District Defined > WA Early Education: Grant-funded or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
64 - Working Connections Child Care Subsidy	Registration > Entry & Reports > Student District Defined > WA Early Education: Work Connect Child Care Subsid or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
65 - Parent Cooperatives	Registration > Entry & Reports > Student District Defined > WA Early Education: Parent Cooperatives or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
66 - Play & Learn Groups	Registration > Entry & Reports > Student District Defined > WA Early Education: Play & Learn Groups or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed
67 - Transitional Kindergarten	Registration > Entry & Reports > Student District Defined > WA Early Education: Transitional Kindergarten or Registration > Entry & Reports > Student Demographic > Programs: WAEED - WA Early Ed Important: A student served in this program should be reported as enrolled with a grade level in Element B13-Grade Level of K1 or K2. Added a warning for students not in K1 or K2 but are reporting a Transitional Kindergarten program. Note: This applies to v. 19.11.1.0. For earlier software versions, this was part of the November 2019 Maintenance Release.
69 - Career Launch	Registration > Entry & Reports > Student District Defined > WA Student Information: Career Launch or Registration > Entry & Reports > Student Demographic > Programs: WASD – Student District Fields

J – Bilingual Programs

The State wants data for the following Instructional Models in terms of Bilingual programs:

a – Dual Language

b – Transitional Bilingual – Late Exit

c – Transitional Bilingual – Early Exit

d – Content ESL

e – ESL

n – Newcomer Program

p – Waiver (Parent Waiver from Program Services)

na – Program Designation 3 – Native American

To assign a student to the correct Bilingual Instructional Model, go to Registration > Entry & Reports > Student District Defined > WA Bilingual: Instructional Model field or Registration > Entry & Reports > Student Demographic > Programs: WABIL – WA Bilingual.

Important: Make sure the Instructional Model program is defined to Process Active Students during Registration Rollover with the setting Always close current vector and create a new vector (Administration > Registration Setup > Setup > Programs Setup > WABIL > Instructional Model > Year End Values).

The CEDARS English Learners (J) file requires a current year Start Date for each student you report. This means each student you report needs a current-year program record for Instructional Model since the J record uses this program's Start Date.

K – Student Special Education Programs

The State wants data for the following Least Restrictive Environment (LRE) Codes in terms of Special Education programs:

0 – Not applicable

1 – Student Spending 80-100% in regular class (age 6-21)

2 – Student Spending 40-79% in regular class (age 6-21)

3 – Student Spending 0-39% in regular class (age 6-21)

28 – Student receiving Special Ed/Related Services in public or private separate day school facilities (age 6-21)

29 – Student receiving Special Ed/Related Services; living in public or private facilities during school week(age 6-21)

30 – Student receiving Special Ed/Related Services in correctional facilities (age 6-21)

31 – Student receiving Special Ed/Related Services in private school or being homeschooled (age 6-21)

8 – Student receiving Special Ed/Related Services in hospital or home program (age 6-21)

32 – In regular early childhood program at least 80% (age 3-5)

33 – In regular early childhood program 40-79% (age 3-5)

34 – In regular early childhood program 0-39% (age 3-5)

35 – Separate Class (age 3-5)

16 – Separate school (age 3-5)

15 – Residential Facility (age 3-5)

13 – Home (age 3-5)

36 – Service Provider Location (age 3-5)

21 – Program designed for children with developmental delay or disabilities (age 0-2)

22 – Program designed for typically developing children (age 0-2)

23 – Home (age 0-2)

24 – Hospital (inpatient) (age 0-2)

25 – Residential facility (age 0-2)

26 – Service provider location (age 0-2)

27 – Other setting (age 0-2)

To assign a student to the correct Special Education LRE Code, go to Registration > Entry & Reports > Student District Defined > WA Special Education: LRE Code field or Registration > Entry & Reports > Student Demographic > Programs: WASED – WA Special Education.