Student Record Collection Section B – Tab Delimited
Field Name | Where in eSchoolPlus? | Pos. | Len. | Notes/Issues: | Fall | Spr | EOY | Sum | Dec |
---|---|---|---|---|---|---|---|---|---|
Record Type | 1 | 1 | Always 'B'. | X | X | X | X | X | |
State Testing Identifier | reg_personal.state_report_id Registration > Entry & Reports > Student Demographic > Personal | 2 | 10 | Unique State Testing Identifier provided by EIMS. | X | X | X | X | X |
Unique Local Student Identifier | reg.student_id | 3 | 12 | Locally assigned code that identifies a student. | X | ||||
Responsible Division Number | reg_programs.program_value where state_code_equiv='ALTDIS' | 4 | 3 | Must be a valid educational agency; must be numeric. If the Responsible Division and Serving Division are not the same AND the Responsible Division is the Reporting Division AND the Serving Division is less than or equal to 219, then the record cannot be reported by the Responsible Division. Separate out contractual for March 31 and EOY. | X | X | X | X | X |
Responsible School Number | reg_programs.program_value where state_code_equiv='ALTBLD' Validates against reg_building. Reports the reg_building.state_code_equiv | 5 | 4 | Must be a valid institution within the Division; must be numeric. | X | X | X | X | X |
Serving Division Code | reg_programs.program_value where state_code_equiv='ALTSERVDIS' If the program is not configured then pull the value from reg_district where validation only = 'N' | 6 | 4 | Must be a valid educational agency; must be numeric. Separate out contractual for March 31 and EOY. | X | X | X | X | X |
Serving School/Center Code | reg_programs.program_value where state_code_equiv='ALTSERV' If the program is not defined then pull the value from reg_building.state_code_equiv from student's entry withdrawal record Registration > Entry & Reports > Student Demographic > Entry/Withdrawal | 7 | 4 | Used in all submissions. Must be a valid institution within the Division, region or private; must be numeric. | X | X | X | X | X |
Active Status Code | reg_user table with screen_number=200 and field_number=24 Registration > Entry & Reports > Student District Defined > VA Student Status: Status Override field If the value in this field is C – Current Year Status, then the active status code will be pulled from Registration > Entry & Reports > Student Demographic > Registration: Current Year Status field | 8 | 1 | Valid values are A, I, N, or V. A (Active): If the student enrolled and still available during the 10/1, 3/31 or EOY 6/30 dates. I (Inactive): The student was enrolled in the school year but not available during 10/1, 3/31 or EOY 6/30 submission dates. N (Not enrolled): if the student will not have any membership days during the current school year. V = Participates in a multi-division online provider (MOP) program. Note: If A or I record is reported on the Fall SRC, then the student must be reported with an A or I record on the Spring Submission. If A or I record reported on the Spring SRC, then the student must be reported with an A or I record on the EOY submission. If V record reported, then the Responsible Division cannot be 999 with Responsible School equal to 9998 or 9999. | X | X | X | X | X |
Entry Code | regtb_entry.state_code_equiv of first record of the entry withdrawal vector present during current school year Registration > Entry & Reports > Student Demographic > Entry/Withdrawal | 9 | 4 | If Active Status code N then this must be kept blank. Else this must be the entry code. | X | X | X | X | |
Entry Date | Reg_Entry_With.Entry_Date Registration > Entry & Reports > Student Demographic > Entry/Withdrawal | 10 | 10 | If Active Status code N then this must be kept blank. Else this must be the first record entry date of the entry withdrawal vector present during current school year. If the date is present then it must be in "mm/dd/yyyy" format. | X | X | X | X | |
Exit/Withdraw Code | regtb_withdrawals.state_code_equiv based on the Entry withdrawal vector Registration > Entry & Reports > Student Demographic > Entry/Withdrawal | 11 | 4 | If Active Status code is 'I' then this code must be taken from regtb_withdrawals.state_code_equiv based on the Entry withdrawal vector. Withdrawal code is as of submission dates (10/1, 3/31 or EOY 6/30). | X | X | X | ||
Exit/Withdraw Date | reg_entry_w.entry_date Registration > Entry & Reports > Student Demographic > Entry/Withdrawal | 12 | 10 | Used in all submissions except Summer. If Active Status code is 'I' then this code must be taken from the Entry withdrawal vector. Withdrawal date as of submission dates (10/1, 3/31 or EOY 6/30). | X | X | X | ||
Filler | Formerly Racial/Ethnic Code | 13 | Blank | ||||||
Gender Code | reg.gender Registration > Entry & Reports > Student Demographic > Registration | 14 | 1 | X | X | X | X | X | |
Birth Date | reg.birthdate Registration > Entry & Reports > Student Demographic > Registration | 15 | 10 | Error - Birth date is after current date; date is outside range for school ages 2 through 19 (reg. ed) or 0 through 22 (spec. ed) or 2 through 22 (LEP). | X | X | X | X | X |
Grade Level Code | reg_grade.state_code_equiv Registration > Entry & Reports > Student Demographic > Registration | 16 | 2 | Valid codes: JK, PK, KA, KP, KG, TI, 01 thru 12, PG and TT (Use TT for Test Takers, former students who returned for SOL testing only). | X | X | X | X | X |
Kindergarten Half-Day Flag | reg_calendar.def_mem_value Administration > Registration Setup > Calendars > Calendars: Default Membership Value | 17 | 1 | Flag that identifies whether a kindergarten student attends half day sessions. Must be Y or N; grade level code must be JK, KA, KP, KG. | X | X | X | ||
Primary Disability Code | Reg_programs.program_value where program_id='DISAB' Registration > Entry & Reports > Student District Defined > VA Special Education: Primary Disability Status | 18 | 3 | Required in all submissions if Serving Division Code (position 6) = 600. Optional in all submissions if the Serving Division Code is not 600. Code that identifies the primary disability type of the student. Must be blank or a valid numeric disability code Note that this field is also used for the Virginia Discipline Report. When setting up to use disabilities in Registration > Entry & Reports > Emergency page, make sure your District Configuration has the Require Disability Dates checked. That is needed to track the dates. Log an error if a student has Serving Division Code 600 and Primary Disability Code is Blank. | X | X | X | X | X |
Spec Ed Weekly Time % | reg_programs.program_value where state_code_equiv='SPEDPER' Registration > Entry & Reports > Student Demographic > Programs: SPED | 19 | 3 | The total percentage of time that the student spends each week with a special education teacher. Must be valid number 1 - 100. Used only if student has a disability code that is not 504 and Grade Level Code = KA, KP, KG, T1, 01, 02, or 03. Must be blank if no disability code or 504. | X | ||||
Disadvantaged Status Flag | reg_User table with screen_number=200 and Field_number=1 Registration > Entry & Reports > Student District Defined > VA Student Status: Disadvantaged field | 20 | 1 | Flag that identifies a student as economically disadvantaged at any point during the school year: (is eligible for free/reduced lunch, receives TANF, is eligible for Medicaid). Must be Y if Migrant Status Flag is Y. Must be Y if Initial Primary Nighttime Residence Code is not blank. | X | X | X | X | X |
Filler | Formerly LEP Status Code | 21 | Blank | ||||||
Filler | Formerly LEP Proficiency Code | 22 | Blank | ||||||
Country of Birth Code | reg_personal.birth_country using regtb_country.state_code_equiv Registration > Entry & Reports > Student Demographic > Personal | 23 | 4 | Code that identifies the name of the country in which the student was born. Leave blank if the student was born in the US. | X | ||||
Home Language Code | reg.language using regtb_language.state_code_equiv Registration > Entry & Reports > Student Demographic > Registration: Home Language field | 24 | 4 | Code that identifies the language or dialect routinely spoke in an individual's home. Blank or valid language codes. If Home Language Code = 400 (English) then log an error. | X | X | X | ||
Immigrant & Youth Status Flag | reg_programs.program_value where state_code_equiv='IMM' reg_user where screen_number=200 and field_number =2 Registration > Entry & Reports > Student District Defined > VA Student Status: Immigrant & Youth Status field | 25 | 1 | Flag that identifies whether the student is classified as an immigrant. Must be Y or N. Alert if country code is not blank and grade is JK, KG, KA, KP, T1, 01, 02. If Y, student's country of birth cannot be blank. | X | ||||
Filler | Formerly Refugee Flag | 26 | Blank | ||||||
Filler | Formerly Migrant Status Flag | 27 | Blank | ||||||
Filler | Formerly Homeless Flag | 28 | Blank | ||||||
Filler | Formerly Neglected Flag | 29 | Blank | ||||||
Gifted Code | reg_programs.program_value where state_code_equiv='GIFTED' reg_user where screen_number=200 and field_number =6 Registration > Entry & Reports > Student District Defined > VA Student Status: Gifted | 30 | 4 | Code that identifies the area of giftedness for a student placed in a gifted program or that the student was referred to and found eligible for the gifted program. | X | ||||
Gifted Referral Flag | reg_programs.program_value where state_code_equiv='GIFTEDREF' reg_user where screen_number=200 and field_number =7 Registration > Entry & Reports > Student District Defined > VA Student Status: Gifted Referral | 31 | 1 | Used in EOY submission. Flag that identifies any student who was referred to the Gifted Program between July 1 and June 30 of the current school year. Must be Y or N. | X | ||||
Title I Code | reg_programs.program_value where state_code_equiv='TITLE1' Registration > Entry & Reports > Student Demographic > Programs: TITLEI | 32 | 2 | Code that indicates type of program funded by Title I if the student attends a Target Assisted School. | X | X | X | ||
GED Program Code | reg_programs.program_value where state_code_equiv='GED' Registration > Entry & Reports > Student District Defined > VA Student Status: GED Program field (reg_user where screen_number=200 and field_number =8) | 33 | 1 | Code that indicates the student is enrolled in a program leading to a GED. | X | X | X | X | |
International Baccalaureate Program Flag | reg_programs.program_value where state_code_equiv='IB' Registration > Entry & Reports > Student District Defined > VA Student Status: International Baccalaureate field (reg_user where screen_number=200 and field_number =9) | 34 | 1 | Code that indicates student is enrolled in the International Baccalaureate Program and is working toward an IB Diploma. Must be Y or N. | X | X | |||
Graduate /Other Completer Code | reg_academic.diploma_type using regtb_diploma.state_code_equiv Registration > Entry & Reports > Student Demographic > Academic | 35 | 2 | Used only if the grade code is 12 and retention is N. Code that identifies the type of graduation diploma or completion document that the student received. If submission type is Spring, Fall Or EOY and then Student academic promotion flag is true the set the retention to Y. If the graduation code is not blank then following checks need to be made:
| X | X | X | X | |
Graduate Plan Code | reg_academic.exp_grad_plan using regtb_grad_plan.state_code_equiv Registration > Entry & Reports > Student Demographic > Academic: Expected Graduation Plans | 36 | 2 | Code that identifies the post-graduate plans of the student. Required if Graduate/Other Completer Code is 1, 2, 3, 4, 5, 6, 7, 8, or 9. Must be blank if Graduate/Other Completer Code is 10, 11, 12, or 13. Warning if grade is not 11 or 12 and Graduate plan code is not blank. | X | X | X | X | |
Advanced Placement Code | reg_programs.program_value where state_code_equiv='AP' Accessible on the Student district defined reg_user where screen_number=200 and field_number =10 Registration > Entry & Reports > Student District Defined > VA Student Status: Advanced Placement field | 37 | 1 | Code to identify that student is enrolled in one or more Advanced Placement courses and/or student has taken the Advanced Placement test. Valid values are:
Blank or must be a valid advanced placement code. Alert - Grade code is not 09, 10, 11, or 12. | X | ||||
Filler | 38 | 1 | Formerly Dual Enrollment Flag | ||||||
CTE Finisher Code | reg_programs.program_value where state_code_equiv='FINISH' Registration > Entry & Reports > Student Demographic > Programs: CTE program | 39 | 1 | Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6. Required if grade is 7, 8, 9, 10, 11, 12, or TT. | X | X | |||
CTE Career Cluster Code | reg_programs.program_value where state_code_equiv=' CAREERFAM' Registration > Entry & Reports > Student Demographic > Programs: CTE program | 40 | 4 | Code to identify the career cluster of the state-approved CTE course that any student has taken at anytime during the current school year. Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6. | X | X | |||
CTE Special Populations Code | reg_programs.program_value where state_code_equiv='SPECPOP' Registration > Entry & Reports > Student Demographic > Programs: CTE program | 41 | 3 | Code to identify the CTE special populations of the student that are not already collected in other elements. Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6. | X | X | |||
W8 Reason Code | reg_programs.program_value where state_code_equiv = 'DROPCODE' Registration > Entry & Reports > Student Demographic > Entry Withdrawal: Dropout Reason field | 42 | 2 | Code associated with W880 to identify the reason the student discontinued school. | X | X | X | ||
Filler | Formerly Summer Dropout Flag | 43 | Blank | ||||||
Aggregate Days Present | Total aggregate membership day – total aggregate absent day | 44 | 3 | Cumulative number of days a student has been present in the school from the beginning of the current school year to the time of the snapshot. If a student has more than one E/W vector in a single School year, Building and Grade then we will look at the Entry/Withdrawal Code for the subsequent vector. If the entry Code is any one of the R115, R216, R217, R218, R219 and the withdrawal Code is any one of the W115, W217, W222 then the membership days between the w/d date of the first vector and the Entry date of the second will be calculated from the Building membership days (reg_cal_days) using the E/W Building, School year and Calendar for the Student. This value will be added to the student's membership value calculated from DayTotalsCalculation that will sum up to total membership value. This must be zero if the student active code is N. If Aggregate Days in absent is more than Total membership total then Log a message for the same. | X | X | X | ||
Aggregate Days Absent | Sum (att_stu_day_totals.att_code_value) based on the Attendance view type | 45 | 3 | Cumulative number of days as student has been absent from the school from the beginning of the current school year to the time of the snapshot. (days absent + days present = days in membership). This must be zero if the student active code is N. If Aggregate Days in absent is more than Total membership total then Log a message for the same. | X | X | X | ||
Filler | Formerly Retention Flag | 46 | |||||||
Filler | Formerly Truancy Conference Flag | 47 | |||||||
Tuition Paid Code | reg_programs.program_value where state_code_equiv='TUITION' reg_user where screen_number=200 and field_number =15 Registration > Entry & Reports > Student District Defined > VA Student Status: Tuition Paid field | 48 | 2 | Code to indicate tuition is paid/received for this student. If Serving Division is not Responsible Division, then Tuition Paid Code 5 or 18 is required. | X | X | X | X | X |
Non-Public Student FTE | reg_programs.program_value where state_code_equiv='FTE' using vatb_nonpub_fte validation table reg_user where screen_number=200 and field_number =16 Registration > Entry & Reports > Student District Defined > VA Student Status: Non Public Student FTE field | 49 | 2 | Code to identify the FTE membership of a part time student who is attending school to take one (.25) or two (.5) courses. Must be 10, 25, 50, or blank. | X | X | X | ||
Filler | Formerly First Year in 9th Grade | 50 | Blank | ||||||
Kindergarten Readiness Assessment Flag | reg_programs.program_value where state_code_equiv='READI' reg_user where screen_number=200 and field_number =18 Registration > Entry & Reports > Student District Defined > VA Student Status: KG Readiness Assessment field | 51 | 1 | Flag that identifies whether a kindergarten student who turns f5 between October 1 and December 31st was administered a readiness assessment PRIOR to the student's first day of kindergarten. Must be Y or N. If Y, the student must turn 5 between October 1 and December 31 AND Grade Level Code = KA, KP or KG. | X | X | X | ||
Filler | 52 | 10 | Formerly NAEP Homeroom Identifier. | ||||||
Filler | 53 | 1 | Formerly School Choice Status Code. | ||||||
Filler | 54 | Formerly Supplemental Education Services Status Code. | |||||||
Filler | 55 | Formerly Multiple Years in 12th Grade Flag. | |||||||
Diploma Seal | District defined value Pull the data from student district defined reg_user table for screen=200 and field_number=20 Registration > Entry & Reports > Student District Defined > VA Student Status: Diploma Seal field | 56 | 5 | State assigned code to identify any and all diploma seals earned by a graduate. If not blank, Graduate/Other Completer Code must be 1, 2 or 6. | X | X | |||
Early College Scholar Program Code | reg_programs.program_value where state_code_equiv='EARLYCOLL' Registration > Entry & Reports > Student Demographic > Programs: EARLY program | 57 | 1 | If 2 then Graduate/Other Completer Code must be 2 or 6. Grade Level must be 9, 10 , 11, 12, or TT if not blank. Commonwealth Scholar Program Focus Area will be required. | X | X | X | ||
Filler | 58 | 1 | Formerly Distance Learning Flag. | ||||||
PK Experience Code | reg_programs.program_value where state_code_equiv='PKEXP' Registration > Entry & Reports > Student Demographic > Programs: PKEXP program | 59 | 2 | Student must be in grade PK, JK, KG, KA, KP, or T1. If PK Experience Code = 50, 51, or 60 grade cannot be PK. | X | X | X | ||
PK Weekly Time Code | reg_programs.program_value where state_code_equiv='PKWK' Registration > Entry & Reports > Student Demographic > Programs: PKWK program | 60 | 2 | Must be a valid state assigned code. Required if student is in grades PK, JK, KG, KA, KP, or T1. PK Weekly Code = 0 can only be used with PK Experience Codes 60 and 99. | X | X | X | ||
Filler | 61 | 1 | Formerly CTE Dual Enrollment Flag | ||||||
CTE Competency Attainment | District defined value Pull the data from student district defined reg_user table for screen=200 and field_number=22 Registration > Entry & Reports > Student District Defined > VA Student Status: CTE Competency Attainment field | 62 | 1 | Must be Y or N. If Y then CTE Finisher Code = 1 or 2. | X | X | |||
Filler | 63 | 4 | Formerly CTE Program Codes. | ||||||
Address line 1 | Pull street_number, street_ name from reg_contact Registration > Entry & Reports > Student Demographic > Addresses: Street Number and Street Name fields | 64 | 30 | Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and Telephone Number is null. | X | X | |||
Address line 2 | Pull the apartment from reg_contact table Registration > Entry & Reports > Student Demographic > Addresses: Apartment field | 65 | 30 | Continuation of Address line 1, if needed. | X | X | |||
Zip Code | reg_contact.zip Registration > Entry & Reports > Student Demographic > Addresses: Zip Code field | 66 | 5 | Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and valid Phone number is missing. | X | X | |||
Phone Number | reg_contact.phone Registration > Entry & Reports > Student Demographic > Addresses > Phone panel | 67 | 10 | Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and valid Address data is missing. Parenthesis and dashes implied. | X | X | |||
Filler | 68 | 3 | Formerly Unexcused Absences. | ||||||
Initial Primary | reg_programs.program_value where state_code_equiv='NIGHT' Validated using vatb_nighttime table Registration > Entry & Reports > Student Demographic > Programs: NIGHT program | 69 | 1 | If not blank, then Disadvantaged Status flag must be Y. If not blank on Fall, then must be identified as homeless on spring. If not blank on Spring, then must be identified as homeless on EOY. | X | X | X | X | |
Filler | 70 | Formerly Neglected/Delinquent Code. | |||||||
Full Time Virtual Program Code | reg_programs.program_value where state_code_equiv='VIRT' Validated using vatb_virt_prog table Registration > Entry & Reports > Student Demographic > Programs: VIRT program | 71 | 1 | X | X | X | |||
Foster Care Flag | reg_programs.program_value where state_code_equiv='FOST' Registration > Entry & Reports > Student Demographic > Programs: FOST program | 72 | 1 | X | X | X | X | X | |
Ethnic Code | reg_personal.hispanic Registration > Entry & Reports > Student Demographic > Personal: Hispanic/Latino Ethnicity field | 73 | 1 | Y=Yes, student is Hispanic/Latino. N=No, student is not Hispanic/Latino. | X | X | X | X | X |
Race Code | Registration > Entry & Reports > Student Demographic > Personal: VA Race Code field | 74 | 2 | X | X | X | X | X | |
Filler | 75 | Formerly LEP State Code. | |||||||
Receiving EL Services Code | reg_programs.program_value where state_code_equiv='ESLSTSERV' Registration > Entry & Reports > Student Demographic > Programs: ESL program | 76 | 1 | Indicated if student's participation in the EL program. | X | X | X | X | X |
Filler | 77 | Formerly Projected LEP State Code. | |||||||
IB Code | reg_programs.program_value where state_code_equiv='IB' Registration > Entry & Reports > Student Demographic > Programs: IB program | 78 | 1 | Valid values are Blank, 1, 2, or 3. A message will be logged if the grade code is not 09, 10, 11, or 12 and IB Code is not blank. If IB Program flag is Y then this field must not be blank. | X | ||||
Unaccompanied Homeless Youth Flag | reg_programs.program_value where state_code_equiv='Home' Registration > Entry & Reports > Student Demographic > Programs: HOME program | 79 | 1 | Valid values are Y or N. | X | X | X | X | |
Special Ed Student Placement Code | reg_programs.program_value where state_code_equiv='VASEPLACE' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Placement Code or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Placement Code | 80 | 2 | Required if Primary Disability is not blank and not 15 (504) Valid code determined by child's age as of 12/1. | X | ||||
Special Ed Student Regular Class Percent | reg_programs.program_value where state_code_equiv='VASEREGPER' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Regular Class Placement or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Regular Class Placement | 81 | 3 | Required if Primary Disability is not blank and not 15 (504). | X | ||||
Special Ed Primary Service Percent of Day | reg_programs.program_value where state_code_equiv='VASE1PER' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Primary Service Percent or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Primary Service Percent | 82 | 3 | Required if Primary Disability is not blank and not 15 (504). | X | ||||
Special Ed Secondary Disability Code | reg_programs.program_value where state_code_equiv='VA2DISAB' Registration > Entry & Reports > Student District Defined > VA Special Education: Secondary Disability Status or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Secondary Disability Status | 83 | 2 | Valid disability code Cannot be the same as primary or third disability. | X | ||||
Special Ed Secondary Service Percent of Day | reg_programs.program_value where state_code_equiv='VA2PER' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Service Percent or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Service Percent | 84 | 3 | Required if Secondary Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100. | X | ||||
Special Ed Secondary Serving Division | reg_programs.program_value where state_code_equiv='VA2DIV' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Serving Division or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Serving Division | 85 | 3 | Required if Secondary Disability is not blank and not 15 (504). | X | ||||
Special Ed Secondary Serving School | reg_programs.program_value where state_code_equiv='VA2BLDG' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Serving School or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Serving School | 86 | 4 | Required if Secondary Disability is not blank and not 15 (504). | X | ||||
Special Ed Third Disability Code | reg_programs.program_value where state_code_equiv='VA3DISAB' Registration > Entry & Reports > Student District Defined > VA Special Education: Third Disability Status or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Third Disability Status | 87 | 2 | Valid disability code Cannot be the same as primary or secondary disability. | X | ||||
Special Ed Third Service Percent of Day | reg_programs.program_value where state_code_equiv='VA3PER' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving Percentage or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Service Percent | 88 | 3 | Required if Third Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100. | X | ||||
Special Ed Third Serving Division | reg_programs.program_value where state_code_equiv='VA3DIV' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving Division or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Serving Division | 89 | 3 | Required if Third Disability is not blank and not 15 (504). | X | ||||
Special Ed Third Serving School | reg_programs.program_value where state_code_equiv='VA3BLDG' Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving School or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Serving School | 90 | 4 | Required if Third Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100. | X | ||||
First Semester Special Ed Regional Tuition Reimbursement | Spring: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement S1 (reg_programs.program_value where state_code_equiv='SPEDRTR1') | 91 | 9 | Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. Spring is the amount requested for. | X | ||||
Cambridge Programme Code | reg_programs.program_value where state_code_equiv='VACAMBR' | 92 | 1 | Blank or must be a valid state assigned code Alert - Grade code is not 09, 10, 11, or 12. | X | ||||
Special Ed Regional Tuition Reimbursement Disability Code | Registration > Entry & Reports > Student District Defined > VA Special Education: RTR Disability Code or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: RTR Disability Code | 93 | Must be a reimbursable disability type. Convert to State Code Equiv from Disabilities validation table. | X | X | X | |||
Time in Regular Early Childhood Setting | Registration > Entry & Reports > Student District Defined > VA Special Education: Regular Early Childhood or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Regular Early Childhood | 94 | Must be Y or N. Must be Y if Special Ed in Regular Early Childhood Setting is Y. Y = Yes, student spends 10 or more hours per week in the Regular Early Childhood Setting. | X | |||||
Special Ed in Regular Early Childhood Setting | Registration > Entry & Reports > Student District Defined > VA Special Education: SpecEd Regular Early Childhood or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SpecEd Regular Early Childhood | 95 | Must be Y or N. Y = Yes, student receives the majority of their special education and related services in the Regular Early Childhood Setting. | X | |||||
Parentally Placed Students | Registration > Entry & Reports > Student District Defined > VA Special Education: Parentally Placed or, Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Parentally Placed | 96 | Must be Y or N. | X | |||||
Enrolled in MOP Filler | Registration > Entry & Reports > Student Demographic > Programs: MOP program | 97 | Formerly MOP Enrollment Flag. Now, Filler. | X | X | X | |||
No. Of Classes (MOP) Filler | Registration > Entry & Reports > Student Demographic > Programs: MOP program | 98 | Formerly MOP Number of Classes. Now, Filler. | X | X | X | |||
Resident Division (MOP) | Reg_program.field_value where reg_program_column.state_code_equiv = VAMOPRES Registration > Entry & Reports > Student Demographic > Programs: MOP program | 99 | X | X | X | ||||
Second Semester Special Ed Regional Tuition Reimbursement | EOY: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement S2 (reg_programs.program_value where state_code_equiv='SPEDRTR2') | 100 | Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. EOY is the amount requested for. | X | |||||
Summer Semester Special Ed Regional Tuition Reimbursement | EOY: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement SS (reg_programs.program_value where state_code_equiv='SPEDRTRS') | 101 | Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. DEC1 is the amount requested for. | X | |||||
Military Compact Statute Flag | Registration > Entry & Reports > Student District Defined > VA Student Status: Military Compact Statute | 102 | Must be Y or N. | X | X | X | |||
Reporting School | Registration > Entry & Reports > Student Demographic > Programs > VA Reporting Information: Reporting School | 103 | 4 | Only used where non-residential students attend a regional program instead of a local school. | X | X | X | X | X |
Uniform Certificate of General Studies/Associate's Degree Flag | Registration > Entry & Reports > Student District Defined > VA Student Status: Uniform Cert. General Studies | 104 | 1 | Must be Y or N. If Y, the Graduate/Other Completer Code must be 1 through 9. If Y, alert if grade is not 11 or 12. | X | X | |||
Career Pathway Code | Registration > Entry & Reports > Student District Defined > VA Student Status: Career Pathway | 105 | 4 | Required if CTE Finisher Code is 1 or 5. | X | X | |||
Filler | 106 | 1 | Formerly Credit Accommodation Flag. | ||||||
Military Connected Students Code | reg_program.field_value where reg_program_column.state_code_equiv = 'MILCON' Registration > Entry & Reports > Student Demographic > Programs: MILIT program Or, Registration > Entry & Reports > Student District Defined > VA Student Status: Military Connected | 107 | 2 | State assigned code to identify students who have a parent in the uniformed services. | X | X | X | ||
PK Funding Code | reg_program.field_value where reg_program_column.state_code_equiv = 'PREKFUND' Registration > Entry & Reports > Student Demographic > Programs: PKEXP program Or, Registration > Entry & Reports > Student District Defined > VA Student Status: PK Funding | 108 | 2 | State assigned code to identify the funding sources of public PK students. | X | X | X | ||
Filler | 109 | 1 | Formerly Attendance Plan Code. | ||||||
Filler | 110 | 1 | Formerly Attendance Conference Code. | ||||||
Filler | 111 | 1 | Formerly Court Referral or Proceedings Filed. | ||||||
Aggregate Days Unscheduled | Defaulted to 0 | 112 | 3 | Number of unscheduled days. Optional | X | X | X | ||
Language Instruction Education Program | reg_program.field_value where reg_program_column.state_code_equiv = 'LIEP' Registration > Entry & Reports > Student Demographic > Programs: VA ESL Service program Or, Registration > Entry & Reports > Student District Defined > VA Student Status: LIEP Program | 113 | 1 | Optional for the Spring submission. | X | X | |||
Unexcused Absence - Truancy | Calculated | 114 | Number of total unexcused absences for truancy. Select the absence codes to include on the SRC Download page prompt. | X | X | X | |||
Unexcused Absence - Locally Defined | Calculated | 115 | Number of total unexcused absences for locally defined reasons. Select the absence codes to include on the SRC Download page prompt. | X | X | X | |||
Attendance Plan Code 2019 | reg_program.field_value where reg_program_column.state_code_equiv = 'ATTPLAN' Registration > Entry & Reports > Student Demographic > Programs: ATTPL program Or, Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Attendance Plan Code 2019 | 116 | 1 | Attendance plan developed at 5 unexcused absences between a school representative, parent, and student. Optional for the Spring submission. | X | X | X | ||
Attendance Conference Code 2019 | reg_program.field_value where reg_program_column.state_code_equiv = 'ATTCONF' Registration > Entry & Reports > Student Demographic > Programs: ATTPL program Or, Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Attendance Conference 2019 | 117 | 1 | Attendance plan developed at 6 unexcused absences between a school representative, parent, and student. Optional for the Spring submission. | X | X | X | ||
Court Referral Code 2019 | reg_program.field_value where reg_program_column.state_code_equiv = 'COURT' Registration > Entry & Reports > Student Demographic > Programs: ATTPL program Or, Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Court Referral Code 2019 | 118 | 1 | Attendance plan developed at 7 unexcused absences between a school representative, parent, and student. Optional for the Spring submission. | X | X | X | ||
Early Intervening Services Flag (IDEA Part B) | 119 | 1 | X | ||||||
Seclusion | reg.user where screen_number = 10430 and field_number = 2 Registration > Entry & Reports > Student District Defined > VA Restraint and Seclusion: Number of Seclusions | 120 | 4 | The cumulative number of times that a student in a private school for students with disabilities was put into seclusion, as per the Regulations Governing the Operation of Private Schools for Students with Disabilities. | X | ||||
Restraint | reg.user where screen_number = 10430 and field_number = 2 Registration > Entry & Reports > Student District Defined > VA Restraint and Seclusion: Number of Restraints | 121 | 4 | The cumulative number of times that a student in a private school for students with disabilities was restrained, as per the Regulations Governing the Operation of Private Schools for Students with Disabilities. | X | ||||
Locally Awarded Verified Credits | schd_stu.user where screen)number = 10450 and field_number = 6 Scheduling > Student Schedules > Student > Schedule Entry > select course > Date Range Detail panel > Other Student Course Information section > VA Course Enrollment: Number of Verified Credits | 122 | 1 | The cumulative number of locally awarded verified credits earned by a student, in accordance with the Board of Education's regulations and guidance, Guidance Governing the Use of Locally-Awarded Verified Credits. If the Primary Disability field for the student has a value entered, valid values are 0 through 6. If the Primary Disability field for the student is blank, valid values are 0 through 3. | X | X | |||
Special Permission Locally Awarded Verified Credits | schd_stu.user where screen)number = 10450 and field_number = 10 Scheduling > Student Schedules > Student > Schedule Entry > select course > Date Range Detail panel > Other Student Course Information section > VA Course Enrollment: Special Verified Credit | 123 | 1 | The cumulative number of special permission locally awarded verified credits earned by a student with disabilities, in accordance with the Guidelines for Standard Diploma Credit Accommodations for Students with Disabilities. If the Primary Disability field for the student has a value entered, valid values are 0 through 6. If the Primary Disability field for the student is blank, report 0. | X | X | |||
Credit Accommodation Codes | Totals values entered from reg.user where screen_number = 220 and field_number = 27-31 Validated using vatb_credit_accommodation Registration > Entry & Reports > Student District Defined > VA Special Education: Credit Accommodation 1-6 | 124 | 6 | A state assigned code to indicate any and all credit accommodations that a student with disabilities used to earn credits required to graduate with a Standard Diploma. If the Primary Disability field for the student has a value entered, valid values are 0 through 6. If the Primary Disability field for the student is blank, report 0. | X | X | |||
Intensive Support Services Code | reg.user where screen_number = 220 and field_number = 33 Validated using vatb_intensive_support_service Registration > Entry & Reports > Student District Defined > VA Special Education: Intensive Support Services | 125 | 2 | A state assigned code which designates a program, through which students with Intensive Support Needs receive special education services and which allows the student to be claimed for reimbursement funds. (Formerly known as the special education regional tuition reimbursement program). This is required is the First, Second, or Summer Semester Tuition Reimbursement field has a value entered. | X | X | X | X | |
Filler | Reserved for future use | 126 | |||||||
Filler | Reserved for future use | 127 | |||||||
Filler | Reserved for future use | 128 | |||||||
Filler | Reserved for future use | 129 | |||||||
Filler | Reserved for future use | 130 | |||||||
Student's First Name | Registration > Entry & Reports > Student Demographic > Registration: First Name field (reg_contact.first_name) | 131 | 15 | X | X | X | X | X | |
Student's Middle Name | Registration > Entry & Reports > Student Demographic > Registration: Middle Name field (reg_contact.middle_name) | 132 | 15 | May be left blank. | X | X | X | X | X |
Student's Last Name | Registration > Entry & Reports > Student Demographic > Registration: Last Name field (reg_contact.last_name) | 133 | 25 | X | X | X | X | X |