Student Record Collection Section B – Tab Delimited

Record Type

1

1

Always 'B'.

X

X

X

X

X

State Testing Identifier

reg_personal.state_report_id

Registration > Entry & Reports > Student Demographic > Personal

2

10

Unique State Testing Identifier provided by EIMS.

X

X

X

X

X

Unique Local Student Identifier

reg.student_id

3

12

Locally assigned code that identifies a student.

X

Responsible Division Number

reg_programs.program_value where state_code_equiv='ALTDIS'

4

3

Must be a valid educational agency; must be numeric.

If the Responsible Division and Serving Division are not the same AND the Responsible Division is the Reporting Division AND the Serving Division is less than or equal to 219, then the record cannot be reported by the Responsible Division.

Separate out contractual for March 31 and EOY.

X

X

X

X

X

Responsible School Number

reg_programs.program_value where state_code_equiv='ALTBLD'

Validates against reg_building. Reports the reg_building.state_code_equiv

5

4

Must be a valid institution within the Division; must be numeric.

X

X

X

X

X

Serving Division Code

reg_programs.program_value where state_code_equiv='ALTSERVDIS'

If the program is not configured then pull the value from reg_district where validation only = 'N'

6

4

Must be a valid educational agency; must be numeric. Separate out contractual for March 31 and EOY.

X

X

X

X

X

Serving School/Center Code

reg_programs.program_value where state_code_equiv='ALTSERV'

If the program is not defined then pull the value from reg_building.state_code_equiv from student's entry withdrawal record

Registration > Entry & Reports > Student Demographic > Entry/Withdrawal

7

4

Used in all submissions.

Must be a valid institution within the Division, region or private; must be numeric.

X

X

X

X

X

Active Status Code

reg_user table with screen_number=200 and field_number=24

Registration > Entry & Reports > Student District Defined > VA Student Status: Status Override field

If the value in this field is C – Current Year Status, then the active status code will be pulled from Registration > Entry & Reports > Student Demographic > Registration: Current Year Status field

8

1

Valid values are A, I, N, or V.

A (Active): If the student enrolled and still available during the 10/1, 3/31 or EOY 6/30 dates.

I (Inactive): The student was enrolled in the school year but not available during 10/1, 3/31 or EOY 6/30 submission dates.

N (Not enrolled): if the student will not have any membership days during the current school year.

V = Participates in a multi-division online provider (MOP) program.

Note: If A or I record is reported on the Fall SRC, then the student must be reported with an A or I record on the Spring Submission.

If A or I record reported on the Spring SRC, then the student must be reported with an A or I record on the EOY submission.

If V record reported, then the Responsible Division cannot be 999 with Responsible School equal to 9998 or 9999.

X

X

X

X

X

Entry Code

regtb_entry.state_code_equiv of first record of the entry withdrawal vector present during current school year

Registration > Entry & Reports > Student Demographic > Entry/Withdrawal

9

4

If Active Status code N then this must be kept blank.

Else this must be the entry code.

X

X

X

X

Entry Date

Reg_Entry_With.Entry_Date

Registration > Entry & Reports > Student Demographic > Entry/Withdrawal

10

10

If Active Status code N then this must be kept blank.

Else this must be the first record entry date of the entry withdrawal vector present during current school year.

If the date is present then it must be in "mm/dd/yyyy" format.

X

X

X

X

Exit/Withdraw Code

regtb_withdrawals.state_code_equiv based on the Entry withdrawal vector

Registration > Entry & Reports > Student Demographic > Entry/Withdrawal

11

4

If Active Status code is 'I' then this code must be taken from regtb_withdrawals.state_code_equiv based on the Entry withdrawal vector. Withdrawal code is as of submission dates (10/1, 3/31 or EOY 6/30).

X

X

X

Exit/Withdraw Date

reg_entry_w.entry_date

Registration > Entry & Reports > Student Demographic > Entry/Withdrawal

12

10

Used in all submissions except Summer.

If Active Status code is 'I' then this code must be taken from the Entry withdrawal vector. Withdrawal date as of submission dates (10/1, 3/31 or EOY 6/30).

X

X

X

Filler

Formerly Racial/Ethnic Code

13

Blank

Gender Code

reg.gender

Registration > Entry & Reports > Student Demographic > Registration

14

1

X

X

X

X

X

Birth Date

reg.birthdate

Registration > Entry & Reports > Student Demographic > Registration

15

10

Error - Birth date is after current date; date is outside range for school ages 2 through 19 (reg. ed) or 0 through 22 (spec. ed) or 2 through 22 (LEP).

X

X

X

X

X

Grade Level Code

reg_grade.state_code_equiv

Registration > Entry & Reports > Student Demographic > Registration

16

2

Valid codes: JK, PK, KA, KP, KG, TI, 01 thru 12, PG and TT (Use TT for Test Takers, former students who returned for SOL testing only).

X

X

X

X

X

Kindergarten Half-Day Flag

reg_calendar.def_mem_value

Administration > Registration Setup > Calendars > Calendars: Default Membership Value

17

1

Flag that identifies whether a kindergarten student attends half day sessions.

Must be Y or N; grade level code must be JK, KA, KP, KG.

X

X

X

Primary Disability Code

Reg_programs.program_value where program_id='DISAB'

Registration > Entry & Reports > Student District Defined > VA Special Education: Primary Disability Status

18

3

Required in all submissions if Serving Division Code (position 6) = 600. Optional in all submissions if the Serving Division Code is not 600.

Code that identifies the primary disability type of the student.

Must be blank or a valid numeric disability code

Note that this field is also used for the Virginia Discipline Report. When setting up to use disabilities in Registration > Entry & Reports > Emergency page, make sure your District Configuration has the Require Disability Dates checked. That is needed to track the dates.

Log an error if a student has Serving Division Code 600 and Primary Disability Code is Blank.

X

X

X

X

X

Spec Ed Weekly Time %

reg_programs.program_value where state_code_equiv='SPEDPER'

Registration > Entry & Reports > Student Demographic > Programs: SPED

19

3

The total percentage of time that the student spends each week with a special education teacher.

Must be valid number 1 - 100.

Used only if student has a disability code that is not 504 and Grade Level Code = KA, KP, KG, T1, 01, 02, or 03.

Must be blank if no disability code or 504.

X

Disadvantaged Status Flag

reg_User table with screen_number=200 and Field_number=1

Registration > Entry & Reports > Student District Defined > VA Student Status: Disadvantaged field

20

1

Flag that identifies a student as economically disadvantaged at any point during the school year: (is eligible for free/reduced lunch, receives TANF, is eligible for Medicaid).

Must be Y if Migrant Status Flag is Y.

Must be Y if Initial Primary Nighttime Residence Code is not blank.

X

X

X

X

X

Filler

Formerly LEP Status Code

21

Blank

Filler

Formerly LEP Proficiency Code

22

Blank

Country of Birth Code

reg_personal.birth_country using regtb_country.state_code_equiv

Registration > Entry & Reports > Student Demographic > Personal

23

4

Code that identifies the name of the country in which the student was born. Leave blank if the student was born in the US.

X

Home Language Code

reg.language using regtb_language.state_code_equiv

Registration > Entry & Reports > Student Demographic > Registration: Home Language field

24

4

Code that identifies the language or dialect routinely spoke in an individual's home.

Blank or valid language codes. If Home Language Code = 400 (English) then log an error.

X

X

X

Immigrant & Youth Status Flag

reg_programs.program_value where state_code_equiv='IMM'

reg_user where screen_number=200 and field_number =2

Registration > Entry & Reports > Student District Defined > VA Student Status: Immigrant & Youth Status field

25

1

Flag that identifies whether the student is classified as an immigrant.

Must be Y or N.

Alert if country code is not blank and grade is JK, KG, KA, KP, T1, 01, 02.

If Y, student's country of birth cannot be blank.

X

Filler

Formerly Refugee Flag

26

Blank

Filler

Formerly Migrant Status Flag

27

Blank

Filler

Formerly Homeless Flag

28

Blank

Filler

Formerly Neglected Flag

29

Blank

Gifted Code

reg_programs.program_value where state_code_equiv='GIFTED'

reg_user where screen_number=200 and field_number =6

Registration > Entry & Reports > Student District Defined > VA Student Status: Gifted

30

4

Code that identifies the area of giftedness for a student placed in a gifted program or that the student was referred to and found eligible for the gifted program.

X

Gifted Referral Flag

reg_programs.program_value where state_code_equiv='GIFTEDREF'

reg_user where screen_number=200 and field_number =7

Registration > Entry & Reports > Student District Defined > VA Student Status: Gifted Referral

31

1

Used in EOY submission.

Flag that identifies any student who was referred to the Gifted Program between July 1 and June 30 of the current school year.

Must be Y or N.

X

Title I Code

reg_programs.program_value where state_code_equiv='TITLE1'

Registration > Entry & Reports > Student Demographic > Programs: TITLEI

32

2

Code that indicates type of program funded by Title I if the student attends a Target Assisted School.

X

X

X

GED Program Code

reg_programs.program_value where state_code_equiv='GED'

Registration > Entry & Reports > Student District Defined > VA Student Status: GED Program field (reg_user where screen_number=200 and field_number =8)

33

1

Code that indicates the student is enrolled in a program leading to a GED.

X

X

X

X

International Baccalaureate Program Flag

reg_programs.program_value where state_code_equiv='IB'

Registration > Entry & Reports > Student District Defined > VA Student Status: International Baccalaureate field (reg_user where screen_number=200 and field_number =9)

34

1

Code that indicates student is enrolled in the International Baccalaureate Program and is working toward an IB Diploma.

Must be Y or N.

X

X

Graduate /Other Completer Code

reg_academic.diploma_type using regtb_diploma.state_code_equiv

Registration > Entry & Reports > Student Demographic > Academic

35

2

Used only if the grade code is 12 and retention is N.

Code that identifies the type of graduation diploma or completion document that the student received.

If submission type is Spring, Fall Or EOY and then Student academic promotion flag is true the set the retention to Y.

If the graduation code is not blank then following checks need to be made:

• If code = 6, then IB flag must = Y.
• If code = 5, then GED Program Code must = 1.
• If code=8, then GED Program Code must = 2.
• If code = 9, then GED Program Code must = 3.
• If student receives GED, ISAEP or GAD, age must be at least 16.
• If Graduate/Other Completer Code =3, 7, or 10 then Primary Disability Code can not be blank or 15.
• If Graduate/Other Completer Code = 10, 11, or 12, then Grade Code must be 12.
• If Exit/Withdraw Code = W730 or W731, then Graduate/Other Completer Code is required.
• If retention is "y" and Grade is not 12 or 11 then log a message.

X

X

X

X

Graduate Plan Code

reg_academic.exp_grad_plan using regtb_grad_plan.state_code_equiv

Registration > Entry & Reports > Student Demographic > Academic: Expected Graduation Plans

36

2

Code that identifies the post-graduate plans of the student.

Required if Graduate/Other Completer Code is 1, 2, 3, 4, 5, 6, 7, 8, or 9.

Must be blank if Graduate/Other Completer Code is 10, 11, 12, or 13.

Warning if grade is not 11 or 12 and Graduate plan code is not blank.

X

X

X

X

Advanced Placement Code

reg_programs.program_value where state_code_equiv='AP'

Accessible on the Student district defined reg_user where screen_number=200 and field_number =10

Registration > Entry & Reports > Student District Defined > VA Student Status: Advanced Placement field

37

1

Code to identify that student is enrolled in one or more Advanced Placement courses and/or student has taken the Advanced Placement test.

Valid values are:

• 1=enrolled in AP class
• 2=enrolled in AP and took AP exam
• 3= took AP exam

Blank or must be a valid advanced placement code.

Alert - Grade code is not 09, 10, 11, or 12.

X

Filler

38

1

Formerly Dual Enrollment Flag

CTE Finisher Code

reg_programs.program_value where state_code_equiv='FINISH'

Registration > Entry & Reports > Student Demographic > Programs: CTE program

39

1

Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6.

Required if grade is 7, 8, 9, 10, 11, 12, or TT.

X

X

CTE Career Cluster Code

reg_programs.program_value where state_code_equiv=' CAREERFAM'

Registration > Entry & Reports > Student Demographic > Programs: CTE program

40

4

Code to identify the career cluster of the state-approved CTE course that any student has taken at anytime during the current school year.

Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6.

X

X

CTE Special Populations Code

reg_programs.program_value where state_code_equiv='SPECPOP'

Registration > Entry & Reports > Student Demographic > Programs: CTE program

41

3

Code to identify the CTE special populations of the student that are not already collected in other elements.

Must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6.

X

X

W8 Reason Code

reg_programs.program_value where state_code_equiv = 'DROPCODE'

Registration > Entry & Reports > Student Demographic > Entry Withdrawal: Dropout Reason field

42

2

Code associated with W880 to identify the reason the student discontinued school.

X

X

X

Filler

Formerly Summer Dropout Flag

43

Blank

Aggregate Days Present

Total aggregate membership day – total aggregate absent day

44

3

Cumulative number of days a student has been present in the school from the beginning of the current school year to the time of the snapshot.

If a student has more than one E/W vector in a single School year, Building and Grade then we will look at the Entry/Withdrawal Code for the subsequent vector.

If the entry Code is any one of the R115, R216, R217, R218, R219 and the withdrawal Code is any one of the W115, W217, W222 then the membership days between the w/d date of the first vector and the Entry date of the second will be calculated from the Building membership days (reg_cal_days) using the E/W Building, School year and Calendar for the Student. This value will be added to the student's membership value calculated from DayTotalsCalculation that will sum up to total membership value.

This must be zero if the student active code is N.

If Aggregate Days in absent is more than Total membership total then Log a message for the same.

X

X

X

Aggregate Days Absent

Sum (att_stu_day_totals.att_code_value) based on the Attendance view type

45

3

Cumulative number of days as student has been absent from the school from the beginning of the current school year to the time of the snapshot. (days absent + days present = days in membership).

This must be zero if the student active code is N.

If Aggregate Days in absent is more than Total membership total then Log a message for the same.

X

X

X

Filler

Formerly Retention Flag

46

Filler

Formerly Truancy Conference Flag

47

Tuition Paid Code

reg_programs.program_value where state_code_equiv='TUITION'

reg_user where screen_number=200 and field_number =15

Registration > Entry & Reports > Student District Defined > VA Student Status: Tuition Paid field

48

2

Code to indicate tuition is paid/received for this student.

If Serving Division is not Responsible Division, then Tuition Paid Code 5 or 18 is required.

X

X

X

X

X

Non-Public Student FTE

reg_programs.program_value where state_code_equiv='FTE' using vatb_nonpub_fte validation table

reg_user where screen_number=200 and field_number =16

Registration > Entry & Reports > Student District Defined > VA Student Status: Non Public Student FTE field

49

2

Code to identify the FTE membership of a part time student who is attending school to take one (.25) or two (.5) courses.

Must be 10, 25, 50, or blank.

X

X

X

Filler

Formerly First Year in 9^th Grade

50

Blank

Kindergarten Readiness Assessment Flag

reg_programs.program_value where state_code_equiv='READI'

reg_user where screen_number=200 and field_number =18

Registration > Entry & Reports > Student District Defined > VA Student Status: KG Readiness Assessment field

51

1

Flag that identifies whether a kindergarten student who turns f5 between October 1 and December 31^st was administered a readiness assessment PRIOR to the student's first day of kindergarten.

Must be Y or N.

If Y, the student must turn 5 between October 1 and December 31 AND Grade Level Code = KA, KP or KG.

X

X

X

Filler

52

10

Formerly NAEP Homeroom Identifier.

Filler

53

1

Formerly School Choice Status Code.

Filler

54

Formerly Supplemental Education Services Status Code.

Filler

55

Formerly Multiple Years in 12^th Grade Flag.

Diploma Seal

District defined value

Pull the data from student district defined reg_user table for screen=200 and field_number=20

Registration > Entry & Reports > Student District Defined > VA Student Status: Diploma Seal field

56

5

State assigned code to identify any and all diploma seals earned by a graduate.

If not blank, Graduate/Other Completer Code must be 1, 2 or 6.

X

X

Early College Scholar Program Code

reg_programs.program_value where state_code_equiv='EARLYCOLL'

Registration > Entry & Reports > Student Demographic > Programs: EARLY program

57

1

If 2 then Graduate/Other Completer Code must be 2 or 6.

Grade Level must be 9, 10 , 11, 12, or TT if not blank.

Commonwealth Scholar Program Focus Area will be required.

X

X

X

Filler

58

1

Formerly Distance Learning Flag.

PK Experience Code

reg_programs.program_value where state_code_equiv='PKEXP'

Registration > Entry & Reports > Student Demographic > Programs: PKEXP program

59

2

Student must be in grade PK, JK, KG, KA, KP, or T1.

If PK Experience Code = 50, 51, or 60 grade cannot be PK.

X

X

X

PK Weekly Time Code

reg_programs.program_value where state_code_equiv='PKWK'

Registration > Entry & Reports > Student Demographic > Programs: PKWK program

60

2

Must be a valid state assigned code.

Required if student is in grades PK, JK, KG, KA, KP, or T1.

PK Weekly Code = 0 can only be used with PK Experience Codes 60 and 99.

X

X

X

Filler

61

1

Formerly CTE Dual Enrollment Flag

CTE Competency Attainment

District defined value

Pull the data from student district defined reg_user table for screen=200 and field_number=22

Registration > Entry & Reports > Student District Defined > VA Student Status: CTE Competency Attainment field

62

1

Must be Y or N.

If Y then CTE Finisher Code = 1 or 2.

X

X

Filler

63

4

Formerly CTE Program Codes.

Address line 1

Pull street_number, street_ name from reg_contact

Registration > Entry & Reports > Student Demographic > Addresses: Street Number and Street Name fields

64

30

Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and Telephone Number is null.

X

X

Address line 2

Pull the apartment from reg_contact table

Registration > Entry & Reports > Student Demographic > Addresses: Apartment field

65

30

Continuation of Address line 1, if needed.

X

X

Zip Code

reg_contact.zip

Registration > Entry & Reports > Student Demographic > Addresses: Zip Code field

66

5

Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and valid Phone number is missing.

X

X

Phone Number

reg_contact.phone

Registration > Entry & Reports > Student Demographic > Addresses > Phone panel

67

10

Required if CTE Finisher Code = 1 or 2 and Graduate Code is 1 through 9 and valid Address data is missing.

Parenthesis and dashes implied.

X

X

Filler

68

3

Formerly Unexcused Absences.

Initial Primary
Nighttime
Residence Code

reg_programs.program_value where state_code_equiv='NIGHT'

Validated using vatb_nighttime table

Registration > Entry & Reports > Student Demographic > Programs: NIGHT program

69

1

If not blank, then Disadvantaged Status flag must be Y.

If not blank on Fall, then must be identified as homeless on spring.

If not blank on Spring, then must be identified as homeless on EOY.

X

X

X

X

Filler

70

Formerly Neglected/Delinquent Code.

Full Time Virtual Program Code

reg_programs.program_value where state_code_equiv='VIRT'

Validated using vatb_virt_prog table

Registration > Entry & Reports > Student Demographic > Programs: VIRT program

71

1

X

X

X

Foster Care Flag

reg_programs.program_value where state_code_equiv='FOST'

Registration > Entry & Reports > Student Demographic > Programs: FOST program

72

1

X

X

X

X

X

Ethnic Code

reg_personal.hispanic

Registration > Entry & Reports > Student Demographic > Personal: Hispanic/Latino Ethnicity field

73

1

Y=Yes, student is Hispanic/Latino.

N=No, student is not Hispanic/Latino.

X

X

X

X

X

Race Code

Registration > Entry & Reports > Student Demographic > Personal: VA Race Code field

74

2

X

X

X

X

X

Filler

75

Formerly LEP State Code.

Receiving EL Services Code

reg_programs.program_value where state_code_equiv='ESLSTSERV'

Registration > Entry & Reports > Student Demographic > Programs: ESL program

76

1

Indicated if student's participation in the EL program.

X

X

X

X

X

Filler

77

Formerly Projected LEP State Code.

IB Code

reg_programs.program_value where state_code_equiv='IB'

Registration > Entry & Reports > Student Demographic > Programs: IB program

78

1

Valid values are Blank, 1, 2, or 3.

A message will be logged if the grade code is not 09, 10, 11, or 12 and IB Code is not blank.

If IB Program flag is Y then this field must not be blank.

X

Unaccompanied Homeless Youth Flag

reg_programs.program_value where state_code_equiv='Home'

Registration > Entry & Reports > Student Demographic > Programs: HOME program

79

1

Valid values are Y or N.

X

X

X

X

Special Ed Student Placement Code

reg_programs.program_value where state_code_equiv='VASEPLACE'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Placement Code

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Placement Code

80

2

Required if Primary Disability is not blank and not 15 (504) Valid code determined by child's age as of 12/1.

X

Special Ed Student Regular Class Percent

reg_programs.program_value where state_code_equiv='VASEREGPER'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Regular Class Placement

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Regular Class Placement

81

3

Required if Primary Disability is not blank and not 15 (504).

X

Special Ed Primary Service Percent of Day

reg_programs.program_value where state_code_equiv='VASE1PER'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Primary Service Percent

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Primary Service Percent

82

3

Required if Primary Disability is not blank and not 15 (504).

X

Special Ed Secondary Disability Code

reg_programs.program_value where state_code_equiv='VA2DISAB'

Registration > Entry & Reports > Student District Defined > VA Special Education: Secondary Disability Status

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Secondary Disability Status

83

2

Valid disability code Cannot be the same as primary or third disability.

X

Special Ed Secondary Service Percent of Day

reg_programs.program_value where state_code_equiv='VA2PER'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Service Percent

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Service Percent

84

3

Required if Secondary Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100.

X

Special Ed Secondary Serving Division

reg_programs.program_value where state_code_equiv='VA2DIV'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Serving Division

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Serving Division

85

3

Required if Secondary Disability is not blank and not 15 (504).

X

Special Ed Secondary Serving School

reg_programs.program_value where state_code_equiv='VA2BLDG'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Secondary Serving School

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Secondary Serving School

86

4

Required if Secondary Disability is not blank and not 15 (504).

X

Special Ed Third Disability Code

reg_programs.program_value where state_code_equiv='VA3DISAB'

Registration > Entry & Reports > Student District Defined > VA Special Education: Third Disability Status

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Third Disability Status

87

2

Valid disability code Cannot be the same as primary or secondary disability.

X

Special Ed Third Service Percent of Day

reg_programs.program_value where state_code_equiv='VA3PER'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving Percentage

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Service Percent

88

3

Required if Third Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100.

X

Special Ed Third Serving Division

reg_programs.program_value where state_code_equiv='VA3DIV'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving Division

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Serving Division

89

3

Required if Third Disability is not blank and not 15 (504).

X

Special Ed Third Serving School

reg_programs.program_value where state_code_equiv='VA3BLDG'

Registration > Entry & Reports > Student District Defined > VA Special Education: SE Third Serving School

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SE Third Serving School

90

4

Required if Third Disability is not blank and not 15 (504) Total of the primary, secondary, and third percent may not exceed 100.

X

First Semester Special Ed Regional Tuition Reimbursement

Spring: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement S1 (reg_programs.program_value where state_code_equiv='SPEDRTR1')

91

9

Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. Spring is the amount requested for.

X

Cambridge Programme Code

reg_programs.program_value where state_code_equiv='VACAMBR'

92

1

Blank or must be a valid state assigned code Alert - Grade code is not 09, 10, 11, or 12.

X

Special Ed Regional Tuition Reimbursement Disability Code

Registration > Entry & Reports > Student District Defined > VA Special Education: RTR Disability Code

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: RTR Disability Code

93

Must be a reimbursable disability type.

Convert to State Code Equiv from Disabilities validation table.

X

X

X

Time in Regular Early Childhood Setting

Registration > Entry & Reports > Student District Defined > VA Special Education: Regular Early Childhood

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Regular Early Childhood

94

Must be Y or N.

Must be Y if Special Ed in Regular Early Childhood Setting is Y.

Y = Yes, student spends 10 or more hours per week in the Regular Early Childhood Setting.

X

Special Ed in Regular Early Childhood Setting

Registration > Entry & Reports > Student District Defined > VA Special Education: SpecEd Regular Early Childhood

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: SpecEd Regular Early Childhood

95

Must be Y or N.

Y = Yes, student receives the majority of their special education and related services in the Regular Early Childhood Setting.

X

Parentally Placed Students

Registration > Entry & Reports > Student District Defined > VA Special Education: Parentally Placed

or,

Registration > Entry & Reports > Student Demographic > Programs > SPED – VA Special Ed: Parentally Placed

96

Must be Y or N.

X

Enrolled in MOP

Filler

Registration > Entry & Reports > Student Demographic > Programs: MOP program

97

Formerly MOP Enrollment Flag. Now, Filler.

X

X

X

No. Of Classes (MOP)

Filler

Registration > Entry & Reports > Student Demographic > Programs: MOP program

98

Formerly MOP Number of Classes. Now, Filler.

X

X

X

Resident Division (MOP)

Reg_program.field_value where reg_program_column.state_code_equiv = VAMOPRES

Registration > Entry & Reports > Student Demographic > Programs: MOP program

99

X

X

X

Second Semester Special Ed Regional Tuition Reimbursement

EOY: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement S2 (reg_programs.program_value where state_code_equiv='SPEDRTR2')

100

Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. EOY is the amount requested for.

X

Summer Semester Special Ed Regional Tuition Reimbursement

EOY: Registration > Entry & Reports > Student District Defined > VA Special Education: Reg Tuition Reimbursement SS (reg_programs.program_value where state_code_equiv='SPEDRTRS')

101

Must be a valid positive number with a two place decimal, report dollars and cents. Decimal must be included. DEC1 is the amount requested for.

X

Military Compact Statute Flag

Registration > Entry & Reports > Student District Defined > VA Student Status: Military Compact Statute

102

Must be Y or N.

X

X

X

Reporting School

Registration > Entry & Reports > Student Demographic > Programs > VA Reporting Information: Reporting School

103

4

Only used where non-residential students attend a regional program instead of a local school.

X

X

X

X

X

Uniform Certificate of General Studies/Associate's Degree Flag

Registration > Entry & Reports > Student District Defined > VA Student Status: Uniform Cert. General Studies

104

1

Must be Y or N.

If Y, the Graduate/Other Completer Code must be 1 through 9.

If Y, alert if grade is not 11 or 12.

X

X

Career Pathway Code

Registration > Entry & Reports > Student District Defined > VA Student Status: Career Pathway

105

4

Required if CTE Finisher Code is 1 or 5.

X

X

Filler

106

1

Formerly Credit Accommodation Flag.

Military Connected Students Code

reg_program.field_value where reg_program_column.state_code_equiv = 'MILCON'

Registration > Entry & Reports > Student Demographic > Programs: MILIT program

Or,

Registration > Entry & Reports > Student District Defined > VA Student Status: Military Connected

107

2

State assigned code to identify students who have a parent in the uniformed services.

X

X

X

PK Funding Code

reg_program.field_value where reg_program_column.state_code_equiv = 'PREKFUND'

Registration > Entry & Reports > Student Demographic > Programs: PKEXP program

Or,

Registration > Entry & Reports > Student District Defined > VA Student Status: PK Funding

108

2

State assigned code to identify the funding sources of public PK students.

X

X

X

Filler

109

1

Formerly Attendance Plan Code.

Filler

110

1

Formerly Attendance Conference Code.

Filler

111

1

Formerly Court Referral or Proceedings Filed.

Aggregate Days Unscheduled

Defaulted to 0

112

3

Number of unscheduled days.

Optional

X

X

X

Language Instruction Education Program

reg_program.field_value where reg_program_column.state_code_equiv = 'LIEP'

Registration > Entry & Reports > Student Demographic > Programs: VA ESL Service program

Or,

Registration > Entry & Reports > Student District Defined > VA Student Status: LIEP Program

113

1

Optional for the Spring submission.

X

X

Attendance Plan Code 2019

reg_program.field_value where reg_program_column.state_code_equiv = 'ATTPLAN'

Registration > Entry & Reports > Student Demographic > Programs: ATTPL program

Or,

Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Attendance Plan Code 2019

116

1

Attendance plan developed at 5 unexcused absences between a school representative, parent, and student.

Optional for the Spring submission.

X

X

X

Attendance Conference Code 2019

reg_program.field_value where reg_program_column.state_code_equiv = 'ATTCONF'

Registration > Entry & Reports > Student Demographic > Programs: ATTPL program

Or,

Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Attendance Conference 2019

117

1

Attendance plan developed at 6 unexcused absences between a school representative, parent, and student.

Optional for the Spring submission.

X

X

X

Court Referral Code 2019

reg_program.field_value where reg_program_column.state_code_equiv = 'COURT'

Registration > Entry & Reports > Student Demographic > Programs: ATTPL program

Or,

Registration > Entry & Reports > Student District Defined > Attendance Plan Log: Court Referral Code 2019

118

1

Attendance plan developed at 7 unexcused absences between a school representative, parent, and student.

Optional for the Spring submission.

X

X

X

Early Intervening Services Flag (IDEA Part B)

119

1

X

Seclusion

reg.user where screen_number = 10430 and field_number = 2

Registration > Entry & Reports > Student District Defined > VA Restraint and Seclusion: Number of Seclusions

120

4

The cumulative number of times that a student in a private school for students with disabilities was put into seclusion, as per the Regulations Governing the Operation of Private Schools for Students with Disabilities.

X

reg.user where screen_number = 10430 and field_number = 2

Registration > Entry & Reports > Student District Defined > VA Restraint and Seclusion: Number of Restraints

schd_stu.user where screen)number = 10450 and field_number = 6

Scheduling > Student Schedules > Student > Schedule Entry > select course > Date Range Detail panel > Other Student Course Information section > VA Course Enrollment: Number of Verified Credits

The cumulative number of locally awarded verified credits earned by a student, in   accordance with the Board of Education's regulations and guidance, Guidance Governing the Use of Locally-Awarded Verified Credits.

If the Primary Disability field for the student has a value entered, valid values are 0 through 6.

If the Primary Disability field for the student is blank, valid values are 0 through 3.

schd_stu.user where screen)number = 10450 and field_number = 10

Scheduling > Student Schedules > Student > Schedule Entry > select course > Date Range Detail panel > Other Student Course Information section > VA Course Enrollment: Special Verified Credit

The cumulative number of special permission locally awarded verified credits earned by a student with disabilities, in accordance with the Guidelines for Standard Diploma Credit Accommodations for Students with Disabilities.

If the Primary Disability field for the student has a value entered, valid values are 0 through 6.

If the Primary Disability field for the student is blank, report 0.

Totals values entered from reg.user where screen_number = 220 and field_number = 27-31

Validated using vatb_credit_accommodation

Registration > Entry & Reports > Student District Defined > VA Special Education: Credit Accommodation 1-6

A state assigned code to indicate any and all credit accommodations that a student with disabilities used to earn credits required to graduate with a Standard Diploma.

If the Primary Disability field for the student has a value entered, valid values are 0 through 6.

If the Primary Disability field for the student is blank, report 0.

reg.user where screen_number = 220 and field_number = 33

Validated using vatb_intensive_support_service

Registration > Entry & Reports > Student District Defined > VA Special Education: Intensive Support Services

A state assigned code which designates a program, through which students with   Intensive Support Needs receive special education services and which allows the student to be claimed for reimbursement funds.

(Formerly known as the special education regional tuition reimbursement program).

This is required is the First, Second, or Summer Semester Tuition Reimbursement field has a value entered.

Student's First Name

Registration > Entry & Reports > Student Demographic > Registration: First Name field (reg_contact.first_name)

131

15

X

X

X

X

X

Student's Middle Name

Registration > Entry & Reports > Student Demographic > Registration: Middle Name field (reg_contact.middle_name)

132

15

May be left blank.

X

X

X

X

X

Student's Last Name

Registration > Entry & Reports > Student Demographic > Registration: Last Name field (reg_contact.last_name)

133

25

X

X

X

X

X