Common SRC Errors and Warnings

ERROR: Student XXXXX does not have a State Reporting ID

When a student does not have a State Reporting ID, this error is displayed. To set the State Reporting ID, select State ID in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Personal.

ERROR: Error getting E/W matching Alternate serving building info records

If the dates on the student’s most recent record on the Entry/Withdrawal page do not match the dates for the program, this error is displayed.

To set the value, select Alternate Serving Building (Program ID = ALTSR (ALTERNATE SERVING BUILDING)) in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

ERROR: Foster Care Flag must be Y or N, current value: XX will be changed to 'N'

If Foster Care Flag value is not Y or N, this error is displayed and by default, the value will be set as N.

To set data for the Foster Care Flag, select Program ID=FOST (VA Foster Care) in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

ERROR: Certificate of General Study is Y and Graduate Completer Code is not 1-9

If the Certificate of General Study is Y but the Graduate Completer Code is not 1 through 9, this error is displayed.

To set data for Graduate Completer Code, select Diploma Type in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

To set data for Certificate of General Study, select Uniform Cert. General Studies in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Certificate of General Study is Y and Grade Level is not 11 or 12, Grade level is XX

If Certificate of General Study is Y but the Grade Level is not 11 or 12, this error is displayed.

Set the data for grade in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for Certificate of General Study in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Uniform Cert. General Studies

ERROR: Career Pathway is required when CTE finisher is 1 or 5

If CTE finisher is 1 or 5 but Career Pathway is NULL, this error is displayed.

Set the data for Career Pathway in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = CTE (VA CTE)

Field Name: CAREER PATHWAY CODE

ERROR: Primary Disability cannot be blank if there are credit accommodations

If the primary disability is blank but there are credit accommodations, this error is displayed.

Set the data for Credit Accommodations in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Credit Accommodation 1 (till 6)

Set the Primary Disability value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Primary Disability Status

ERROR: Student age should be greater than or equal to 4 and less than 6 when PK Funding Source code is 3 or 14

If PK Funding Source code is 3 or 14 but student age is not >=4 and <6, this error is displayed.

Set the data for student age in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Set the data for PK Funding Source code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID= PKEXP (VA Pre-K Experience)

Field Name: PK Funding

or,

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

ERROR: Student age should be greater than or equal to 3 and less than 4 when PK Funding Source code is 12

If PK Funding Source code is 12 but student age is not >=3 and <4, this error is displayed.

Set the data for student age in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Set the data for PK Funding Source code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID= PKEXP (VA Pre-K Experience)

Field Name: PK Funding

or,

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

ERROR: Grade Code cannot be XX, it must be PK when PK Funding Source Code has value

If the grade code is not PK when PK Founding Source Code has value, this error is displayed.

Set the grade value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for PK Funding Source code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID= PKEXP (VA Pre-K Experience)

Field Name: PK Funding

or,

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

ERROR: PK Funding Source Code cannot be 1, 7, 8, or 10 when the PK Experience Code is 3

If PK Funding Source Code is 1,7,8 or 10 when the PK Experience Code is 3, this error is displayed.

Set the PK Funding Source code data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = PKEXP (VA Pre-K Experience)

Field Name: PK Funding

or

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

ERROR: PK Funding Source Code cannot be 3 or 14 when the non-public student FTE is 10 or 25

If PK Funding Source Code is 3 or 14 when the non-public student FTE is 10 or 25, this error is displayed.

Set the PK Funding Source code data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = PKEXP (VA Pre-K Experience)

Field Name: PK Funding

or

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

Set the data in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Non Public Student FTE

ERROR: Primary Disability Code is required when the PK Funding Source Code is 14

If Primary Disability Code is not there when the PK Funding Source Code is 14, this error is displayed.

Set the Primary Disability Code for the student in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Primary Disability Status

Set the data for PK Funding Source code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = PKEXP (VA Pre-K Experience)

or

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: PK Funding

ERROR: Cambridge Program: XX when grade: XX, is not 09, 10, 11, or 12

If Cambridge Program has value but grade is not >=9, this error is displayed.

Set the grade level data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for Cambridge Program in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID: CAMBR

Field Name: Cambridge Program

ERROR: Special Education Regional Tuition Reimbursement 2: XXX, is not numeric, it will be set to blank

Special Education Regional Tuition Reimbursement 2 must be a valid positive number with a two-place decimal, report dollars and cents. Decimal must be included. If not, this error is displayed.

Set the Special Education Regional Tuition Reimbursement 2 data in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Reg Tuition Reimbursement S2

or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ed)

Field Name: Reg Tuition Reimbursement S2

ERROR: Special Education Regional Tuition Reimbursement 1: XXXX, is not numeric, it will be set to blank

Special Education Regional Tuition Reimbursement 2 must be a valid positive number with a two-place decimal, report dollars and cents. Decimal must be included. If not, this error is displayed.

Set the Special Education Regional Tuition Reimbursement 1 data in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Reg Tuition Reimbursement S1

or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ed)

Field Name: Reg Tuition Reimbursement S1

ERROR: Special Education Regional Tuition Reimbursement S: " XXXX ", is not numeric, it will be set to blank

Must be a valid positive number with a two-place decimal, report dollars and cents. Decimal must be included. If not, this error is displayed.

Set the Special Education Regional Tuition Reimbursement S data in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Reg Tuition Reimbursement SM

or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ed)

Field Name: Reg Tuition Reimbursement SM

ERROR: Graduate/Other Completer code must not be blank When Withdraw/Exit code is W730 or W731

If Graduate/Other Completer code is blank When Withdraw/Exit code is W730 or W731, this error is displayed.

Set the Graduate/Other Completer code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: 12th Grade student is inactive, but the promotion flag has been set on the academic page

If 12th Grade student is inactive but the promotion flag has been set on the academic page, this error is displayed.

Set the Promotion flag data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Promotion

ERROR: If Retention flag is Y then Grade code must be 11 or 12

If Retention flag is Y but Grade code is not 11 or 12, this error is displayed.

Set the grade data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

ERROR: If Retention flag is N then Grade code is required for grade 12

Graduate/Other Completer code is required When the Grade code is 12 And Retention Flag is N.

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: IB Flag must be Y if Graduate/Other completer code is: XX

IB Flag must be Y if Graduate/Other completer code is 6.

Set the IB flag value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=IB (VA International Baccalaureate)

Field Name: INTERNATIONAL BACCALAUREATE

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: GED Program Code must be 1 or 2 if Graduate/Other completer code is: XX

If Graduate/Other Completer Code is 5, then GED Program Code must be 1 or 2.

Set the GED program value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: GED Program

Set the Graduate/Other Completer code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: GED Program Code must be 2 if Graduate/Other completer code is: XX

If Graduate/Other Completer Code is 8, then GED Program Code must be 2.

Set the GED Program Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: GED Program

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: GED Program Code must be 2 or 3 if Graduate/Other completer code is: XX

GED Program Code must be 2 or 3 if Graduate/Other completer code is 9.

Set the GED Program Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: GED Program

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: The Primary Disability code must not be blank or 15 if Graduate/Other completer code is: XX

The Primary Disability code must not be blank or 15 if Graduate/Other completer code is 3,7,10.

Set the Primary Disability code value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Primary Disability Status

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: The Grade code must not be 12 if Graduate/Other completer code is: XX

The Grade code must not be 12 if Graduate/Other completer code is 10, 11, 12.

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

Set the grade value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

ERROR: Student must be at least 16 years old when Graduate/Other completer code is: XX

If Graduate/Other Completer Code is 5 or 8, the student must be at least 16 years old.

Set the student age in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Field Name: Birthdate (Age)

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: When withdrawal code is W732, Graduate/Other completer code must be 10, current Graduate/Other completer code is: XX

When withdrawal code is W732, Graduate/Other completer code must be 10.

Set the Graduate/Other Completer code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: Student has a XX withdrawal code and does not have a W8 dropout reason

If Exit/Withdraw Code is W870 or W880, the W8 Reason Code is required. 

Set the data for W8 dropout reason in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Dropout Reason Code

ERROR: Student has withdrawal code XX, but W8 Reason code 00 is invalid

If Exit/Withdraw Code is W870 or W880, and if W8 Reason Code is 00, this error is displayed.

Set the data for W8 dropout reason in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Dropout Reason Code

ERROR: Student must be in Grade PK when withdrawal code is XX, and W8 Reason code is: XX

If W8 Reason Code = 42, the student must be in grade PK.

Set the grade data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for W8 dropout reason in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Dropout Reason Code

ERROR: Student must be in Grade PK, JK, KA, KP, KG, or T1 when withdrawal code is XX, and W8 Reason code is: XX

If W8 Reason Code = 41, the student must be in grade PK, JK, KA, KP, KG, or T1.

Set the grade data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for W8 dropout reason in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Dropout Reason Code

ERROR: Student must have an Attendance Plan Code if they have 5 or more unexcused absences for the year

If this error is displayed, to set the data, select Attendance Plan Code 2019 in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select Attendance Plan Log.

or

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = ATTPL (Attendance Plan)

ERROR: Student must have an Attendance Conference Code if they have 10 or more unexcused absences for the year

If this error is displayed, to set the data, select Attendance Conference Code in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select Attendance Plan Log.

or

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = ATTPL (Attendance Plan)

ERROR: Student must have a Court Referral/Complaint or Proceedings Filed Code if they have an Attendance Conference Code

If this error is displayed, to set the data, select Court Referral/Complaint in the menu path: 

From the Registration menu, select Entry & Reports, select Student District Defined, and then select Attendance Plan Log.

or

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID = ATTPL (Attendance Plan)

WARNING: The sum of the Physical Restraints and Mechanical Restraints values does not match with the Total Number of Restraints value

If this warning is displayed, check the data setup for the particular student in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Restraint and Seclusion.

Field Name: Physical Restraints, Mechanical Restraints

ERROR: Number of Restraints has exceeded 9999, restraint number has been changed to 9999

If this error is displayed, check the data setup for the particular student in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Restraint and Seclusion.

Field Name: Total Number of Restraints

ERROR: Number of Seclusions has exceeded 9999, seclusion number has been changed to 9999

If this error is displayed, check the data setup for the particular student in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Restraint and Seclusion.

Field Name: Number of Seclusions

ERROR: Locally Awarded Verified Credit must be less than or equal to 3 when primary disability is blank

If this error is displayed, to set the data for Locally Awarded Verified Credit, select Number of Verified Credits in the menu path: 

From the Scheduling menu, select Student Schedules, select Student, and then select Schedule Entry.
Choose the Course and then click the Description. In the Date Range Detail panel, choose the Other Student Course Information section, and then select VA Course Enrollment.

ERROR: Special Permission Locally Awarded Verified Credit must be blank when primary disability is blank

If this error is displayed, to set the data for Special Permission Locally Awarded Verified Credit, select Special Verified Credit in the menu path: 

From the Scheduling menu, select Student Schedules, select Student, and then select Schedule Entry.
Choose the Course and then click the Description. In the Date Range Detail panel, choose the Other Student Course Information section, and then select VA Course Enrollment.

ERROR: Intensive Support Service Code is required if First/Second/Summer Tuition Reimbursement is not null

If this error is displayed, to set the data, select Intensive Support Service Code in the menu path: 

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

ERROR: Head Start Provider Code is required for PK students with funding source 1

If this error is displayed, to set the data, select Head Start Provider Code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=PKEXP (VA Pre-K Experience)

or

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Student Birthdate is out of range 0-22

If this error is displayed, to set the data, select Birthdate in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

ERROR: Primary Disability Code (other than 504) required when entering a Special Ed Weekly Time Percent

Special Ed Weekly Time Percent required when entering a Disability Code (other than 504).

If this error is displayed, to set the data for Primary Disability Code, select Primary Disability Status in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

ERROR: Special Ed Weekly Time Percent required when entering a Disability Code (other than 504)

If this error is displayed, to set the data, select Special Ed Weekly Time Percent in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

ERROR: Primary Disability Code cannot blank if Serving Division Code is: XXXX

Primary Disability Code cannot blank if Serving Division Code is 600.

If this error is displayed, to set the data for Primary Disability Code, select Primary Disability Status in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

ERROR: Country of Birth cannot be blank when Immigrant & Youth Status = Y

If this error is displayed, to set the data, select Country of Birth in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Personal.

ERROR: Disadvantaged status must be set to Y when Migrant = Y

If this error is displayed, to set the data, select Disadvantaged in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Disadvantaged status must be set to Y when Initial Primary Night Time Residence Code is not blank

If this error is displayed, to set the data, select Disadvantaged in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Student must be at least 16 years old to work towards GED. GED Program Code must be blank when age is less than 16 years.

When

1. Reporting Period is 1,2,3 or 4

2. Student age below 16 and

3. Has GED Program value

If this error is displayed, set the Student age value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Set the GED Program Code data in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: GED Program

ERROR: Graduate Plan code required when Graduate/Other Completer code set to value 1 - 9

If this error is displayed, set the Graduate Plan Code field value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Expected Graduation Plans

ERROR: Graduate Plan code must be blank when Graduate/Other Completer code set to: XX

If this error is displayed, set the Graduate Plan Code field value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Expected Graduation Plans

ERROR: Graduate Plan Code entered, and Grade level is not 11 or 12

If this error is displayed, set the Graduate Plan Code field value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Expected Graduation Plans

Set the grade data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

ERROR: Graduate / Other Completer Code entered, and Grade level is not 11 or 12

If this error is displayed, set the grade level data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for Graduate / Other Completer Code in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: Advanced Placement code XX entered for student in grade XX

If Advanced Placement code is entered but Student grade Level is not 9,10,11 or 12, this error is displayed.

Set the grade data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

Field Name: Grade

Set the data for Advanced Placement code in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Advanced Placement

ERROR: CTE Finisher Code must be blank for grade level XX

CTE Finisher Code must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5 or 6.

If this error is displayed, set the CTE FINISHER value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=CTE (VA CTE)

ERROR: CTE Finisher Code required for grade level XX

CTE Finisher Code required for grade level 7,8,9,10,11,12.

If this error is displayed, set the CTE FINISHER value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=CTE (VA CTE)

ERROR: CTE Career Family Code must be blank for grade level XX

CTE CLUSTER must be NULL if grade is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5 or 6.

If this error is displayed, set the CTE CLUSTER value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=CTE (VA CTE)

ERROR: CTE Special Populations Code must be blank for grade level XX

CTE Special Populations Code must be blank if Grade Code is PK, JK, KA, KP, KG, 1, 2, 3, 4, 5, or 6

If this error is displayed, set the CTE SPECIAL POPULATIONS value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=CTE (VA CTE)

Field Name: CTE SPECIAL POPULATIONS

ERROR: Tuition Paid Code must be blank when Responsibility Division = Serving Division

If this error is displayed, set the Tuition Paid Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Tuition Paid

ERROR: Kindergarten Readiness Assessment must be set to N when grade level set to XX

If this error is displayed, set the KG Readiness Assessment value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Advanced Placement code XX entered for student in grade XX

If this error is displayed, set the Advanced Placement value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

ERROR: Graduate/Other Completer Code must be set to 2 when Early College Scholar Program Code = 2

If this error is displayed, set the Graduate Completer Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

ERROR: Early College Scholar Program must be blank when grade level set to XX

If this error is displayed, set the Early College Scholar Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=EARLY (VA Early College)

ERROR: Pre-K Experience Required when student is Pre-K

If this error is displayed, set the Pre-K Experience Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=PKEXP (VA Pre-K Experience)

ERROR: Student must be in grade PK, JK, KG, KA, KP, or T1 when PK Experience Code is XX

If this error is displayed, set the Grade value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Entry/Withdrawal.

ERROR: Pre-K Experience Cannot be XX when student is in XX

If this error is displayed, set Pre-K Experience Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=PKEXP (VA Pre-K Experience)

ERROR: Pre-K Weekly required when student is Pre-K

If this error is displayed, set the Pre-K Weekly Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=PKWK (VA Pre-K Weekly Time)

ERROR: Pre-K Weekly can only be 0 if Pre-K Experience is 6

If this error is displayed, set the Pre-K Weekly Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=PKWK (VA Pre-K Weekly Time)

ERROR: Immigrant status is set to Y and Grade level is XX and Birth country XX

If immigrant status is Y but Country Code is not blank and Grade Code is JK, KG, KA, KP, T1, 01, or 02, this error is displayed.

To set the data, select Birth Country in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Personal.

ERROR: Graduate/Other Completer code is required When the Grade code is: XX And Retention Flag is XX

Graduate/Other Completer code is required When the Grade code is 12 And Retention Flag is N.

If this error is displayed, set the Graduate/Other Completer code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

ERROR: Responsible division cannot be XX When the responsible code is: XX

Responsible division cannot be 999 When the responsible school is:9998 or 9999.

If this error is displayed, set the data for responsible division in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=RESP (RESP-VA Responsible District)

ERROR: IB Code must be blank if the grade code is >= 9

If this error is displayed, set the IB Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=IB (IB - VA International Baccalaureate)

ERROR: IB Code must not be blank if the International Baccalaureate is: XX

If this error is displayed, set the IB Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=IB (IB - VA International Baccalaureate)

ERROR: CTE Finisher Code must be 1 or 5 when CTE Competency Attainment code is Y

If this error is displayed, set the CTE Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=CTE (VA CTE)

Field Name: CTE FINISHER

ERROR: Graduate/Other Completer Code must be 1 - 9 when CTE Competency Attainment code is Y

If this error is displayed, set the Graduate/Other Completer Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: Graduate/Other Completer Code must be 1 or 2 or 6 if Diploma Seal field is entered

If this error is displayed, set the Graduate/Other Completer Code value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Academic.

Field Name: Diploma Type

ERROR: Address Required when student is CTE Finisher

Mailing Address (Telephone, Address 1, Zip Code) is required when student is CTE Finisher 1 or 2.

If this error is displayed, set the address value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Address.

Field Name: Mailing address

ERROR: Home Language Code required when Receiving ESL Services Code is not blank

If this error is displayed, set the Home Language value in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

ERROR: Student has a Primary Disability and does not have a Special Education Placement Code

If this error is displayed, set the Special Education Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Placement Code

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

ERROR: Special Education Placement Code: XX, is not a number between 1-22

If this error is displayed, set the Special Education Program value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Files name: SE Placement Code

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

ERROR: Student has a Primary Disability and does not have a Special Education Regular Class Percent

If this error is displayed, set the Special Education Regular Class Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Regular Class Placement

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Regular Class Placement

ERROR: Special Education Regular Percent: XX (>100 or <0) is not a number between 0-100

Special Ed Regular Class Percent cannot exceed 100 percent.

If this error is displayed, set the Special Education Regular Class Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: SE Regular Class Placement

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Regular Class Placement

ERROR: Special Education Regular Percent: XX is not a number

If this error is displayed, set the Special Education Regular Class Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: SE Regular Class Placement

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Regular Class Placement

ERROR: Student has a Primary Disability and does not have a Special Education Primary Service Percent

Special Education Primary Service Percent is required if Primary Disability is not blank and not 15 (504).

If this error is displayed, set the Special Education Primary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: SE Primary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Primary Service Percent

ERROR: Special Education Primary Service Percent: XX is not a number between 0-100

Special Education Primary Service Percent must be number between 0 and 100.

If this error is displayed, set the Special Education Primary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: SE Primary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Primary Service Percent

ERROR: Special Education Primary Service Percent: XX is not a number

If this error is displayed, set the Special Education Primary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: SE Primary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: SE Primary Service Percent

ERROR: Special Education Secondary Disability cannot be the same as Primary Disability

If this error is displayed, set the Special Education Secondary Disability value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field Name: Secondary Disability Code

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field Name: Secondary Disability Code

ERROR: Student has a Secondary Disability and does not have a Special Education Secondary Service Percent

Special Education Secondary Service Percent is required if Secondary Disability is not blank and not 15 (504)

If this error is displayed, set the Special Education Secondary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Secondary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Secondary Service Percent

ERROR: Special Education Secondary Service Percent: XX is not a number between 0-100

Special Education Secondary Service Percent must be a number between 0-100.

If this error is displayed, set the Special Education Secondary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Secondary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Secondary Service Percent

ERROR: Special Education Secondary Service Percent: XX is not a number

If this error is displayed, set the Special Education Secondary Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Secondary Service Percent

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Secondary Service Percent

ERROR: Student has a Secondary Disability and does not have a Special Education Secondary Division

Special Education Secondary Division is required if Secondary Disability is not blank.

If this error is displayed, set the Special Education Secondary Division value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Secondary Serving Division

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Secondary Serving Division

ERROR: Student has a Secondary Disability and does not have a Special Education Secondary School

Special Education Secondary Serving School is required if Secondary Disability is not blank.

If this error is displayed, set the Special Education Secondary School value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Secondary Serving School

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Secondary Serving School

ERROR: Special Education Third Disability cannot be the same as Primary or Secondary Disability

If this error is displayed, set the Special Education Third Disability value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: Third Disability Code

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: Third Disability Code

ERROR: Student has a Third Disability and does not have a Special Education Third Service Percent

If this error is displayed, set the Special Education Third Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving Percentage

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving Percentage

ERROR: Special Education Third Service Percent: XX is not a number between 0-100

Special Education Third Service Percent must be number between 0-100.

If this error is displayed, set the Special Education Third Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving Percentage

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving Percentage

ERROR: Special Education Third Service Percent: XX is not a number

If this error is displayed, set the Special Education Third Service Percent value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving Percentage

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving Percentage

ERROR: Student has a Third Disability and does not have a Special Education Third Division

Special Education Third Division is required if Third Disability is not blank and not 15 (504).

If this error is displayed, set the Special Education Third Division value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving Division

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving Division

ERROR: Student has a Third Disability and does not have a Special Education Third School

If this error is displayed, set the Special Education Third School value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving School

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving School

ERROR: Total Special Education Service Presents are greater than 100

Total of the primary, secondary and third percents may not exceed 100.

If this error is displayed, while setting data for SE Third Serving Percentage make sure that total of the primary, secondary, and third percents may not exceed 100. So, set the data for SE Third Serving Percentage in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Special Education.

Field name: SE Third Serving Percentage

Or,

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Programs.

Program ID=SPED (VA Special Ad)

Field name: SE Third Serving Percentage

ERROR: Student is currently active but has VA Status Override value of 'N'

If this error is displayed, set the VA Status Override value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field name: Status Override field

If the value in this field is C – Current Year Status, then the active status code will be pulled from

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Field name: Current Year Status field

ERROR: The Date of Entry into US Schools field has been defaulted to Null as the Immigrant field and SLife Flag is N

If this error is displayed, set the Immigrant and SLIFE flag value in the menu path: 

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Immigrant & Youth Status field

Field Name: SLife

Or

to set the value for The Date of Entry into US Schools field then please follow the below path

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Field Name: US Enrollment Date

ERROR: Date of entry into US schools is required when immigrant or SLife flag is Y

When immigrant or Slife flag is Y, but Date of Entry into US Schools field is blank, this error is displayed.

Set the data for Immigrant and SLIFE flag value in the menu path:

From the Registration menu, select Entry & Reports, select Student District Defined, and then select VA Student Status.

Field Name: Immigrant & Youth Status field

Field Name: SLife

Set the Date of Entry into US Schools field data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Field Name: US Enrollment Date

ERROR: Date of entry into US schools must be prior to the withdrawal date

When Date of entry into US schools is NULL but student have withdrawal date, this error is displayed.

Set the Date of Entry into US Schools field data in the menu path:

From the Registration menu, select Entry & Reports, select Student Demographic, and then select Registration.

Field Name: US Enrollment Date

ERROR: Total Number of Days Absent is greater than Total Number of Days Present

If Aggregate Days Absent is more than the Total Membership total, this error is displayed.

This is a calculated value based on the following formula: 

Aggregate Days Absent: Sum (att_stu_day_totals.att_code_value) based on the Attendance View type.

Aggregate Days Present: Total Aggregate Membership Day – Total Aggregate Absent Days - Total Aggregate Unscheduled Days.