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Updates for TREx v4.9.x

The TREx extract supports the following as per TREx version 4.9.x for the 2020-21 school year.

  • State Grade Level Override: Student grade level is reported solely based on the standard grade level field and all logic related to the obsolete state grade level field is removed.

    • Grades 1-12: output as 01-12

    • Grade 0: output as KG

    • Grade 1: output as PK

    • Grade 2: output as PK

    • Grade 3 and below: output as EE

  • Two elements are added to the Academic Status complex type:

    • SAT-ACT-TSIA-Reimbursement-Indicator (TE134) with output in the XML as "SATACTReimbursement".

    • IBC Reimbursement Indicator (TE135) with output in the XML as "IBCReimbursement".
      The two elements are entered in the Additional Indicators panel on the Graduation Information page and are reported only when a non/blank value exists in the field.

      • If the student's code is 1 (Yes) or P (Prior District), 1 is reported.

      • If the student's code is 0, 0 is reported.

      • Otherwise, the element is suppressed entirely.

  • Post-Secondary Certification Licensure Earned (TE133 and PEIMS E1640) is also added to the Academic Status complex type and output in the XML as "IBCEarned".

    • These are the same industry certifications as reported in PEIMS and captured on the Performance Acknowledgements tab on the Graduation Information page.

    • If a student earned multiple certifications, each is output as a separate record.

    • If the student did not earn any certifications, the element is suppressed entirely.

  • TREx Report for Attendance: RS-TOTAL-DAYS-PRESENT (TE136) and RA-TOTAL-DAYS-PRESENT (TE137) data elements are added to the TREx report for Attendance in addition to existing elements TOTAL-DAYS-ABSENT (TE075) and TOTAL-DAYS-PRESENT (TE076). TE136 RS-TOTAL-DAYS-PRESENT indicates the total number of days the student was remote synchronous present during the current academic year. TE137 RA-TOTAL-DAYS-PRESENT indicates the total number of days the student was remote asynchronous present during the current academic year. TE076 TOTAL-DAYS-PRESENT value will contain all present days except RS and RA Total Days Present. See the PEIMS Attendance and Enrollment Setups for 2020-2021 chapter for more details on attendance to report In Person Present, Absent, RA Present, and RS Present and attendance calculation codes for P, RAU, RAP, and RAE.

  • EOC Assessment records for Substitution Assessments are now reported in the Assessments complex type with a Performance Level code of 6 (S - Substitute Assessment).

    • The "Include EOC Assessment Waivers/Substitutions" parameter includes these options:

      • Include both Waivers and Substitutions

      • Include Waivers Only

      • Include Substitutions Only

      • Do Not Include Waivers or Substitutions

    • Using similar Substitution Assessments criteria as implemented for the AAR, EOC assessment records for students with a qualifying score for a substitution assessment are output as follows:

      • When reporting substitutions, the TestName is output as SubXXX where XXX = abbreviation for the substitution assessment the student passed such as "SubACT", "SubSAT", "SubAP", SubIB", "SubTSI".

      • Algebra 1: output as TestName = E6, Test Date = Substitution Assessment Date, TestScore = SubXXX, PerformanceLevel = 6

      • Biology: output as TestName = E9, Test Date = Substitution Assessment Date, TestScore = SubXXX, PerformanceLevel = 6

      • English I: output as TestName = EG, Test Date = Substitution Assessment Date, TestScore = SubXXX, PerformanceLevel = 6

      • English II: output as TestName = EH, Test Date = Substitution Assessment Date, TestScore = SubXXX, PerformanceLevel = 6

      • US History: output as TestName = EC, Test Date = Substitution Assessment Date, TestScore = SubXXX, PerformanceLevel = 6

    • If the student has any EOC Test Score records for the same EOC assessment where the Performance Level = 7 or 1 (Not Met/Unsatisfactory), those records are suppressed and the Substitutions are reported.

    • If the student is also coded for a COVID-19 EOC waiver for the 2019-20 school year, the waiver will be reported instead of the Substitution Assessment.

  • Grade Level for GPA: The validation table (TX : Texas GPA By Year) is updated with Grade Level as a column having value "Default". This will represent the grade level of the student that is associated with the GPA to use. This feature allows the district to define specific grade levels to GPAs. GPA will be evaluated by school year, building and grade. If the grade is not explicitly defined, it will look for a grade of "Default". If that is still not found, a warning will be issued in the log and it will then take the first record found and by filtering only by school year and building.

    Modified the Texas GPA By Year validation table to change the Graduation Year column label to Academic Year. Updated the TREx Export feature to report the Academic Session and Academic Summary GPA based on the GPA type for the student's academic year (instead of the graduation year) from the validation table, Texas GPA By Year. A warning is added to the log if there are multiple GPA types set for an academic year. If the GPA type is not found in the validation table for the academic year, the GPA type from the TREx building configuration will be used.

  • CPR Waiver, Financial Aid Application Code (TE138), Financial Aid Application Type, and Financial Aid Application Met Date UI elements are added to the Graduation Info page for TREx and AAR to comply with TEA requirements. CPR Waiver will be used to capture a one time waiver date for seniors graduating in 2020-21 who had not completed the CPR Training required for graduation. If Financial Aid Application Code is not NULL, you must have a value in the Financial Aid Application Met Date field.

  • Added CrisisIndicator to StudentDemographic complex type.
  • Updated CertLicType in AcademicStatus complex type to report all earned certifications. Added the following elements to the Academic Status complex type:

    • AssociateDegree

    • SATACTReimbursement

    • IBCReimbursement

    • IBCEarned

  • DUAL-LANGUAGE-IMMERSION-YEAR definition update identifies which number in a series of school years (first-fifth) a student is participating in a dual language immersion program (one-way and/or two-way) at the elementary campus. For an elementary student to receive one high school credit for language other than English, the student must successfully complete a dual language immersion program (one-way and/or two-way) and all requirements outlined in TAC 74.12(F) must be met.


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