Full Year Schedule and Average Rule Most Times Scenario
The following rules apply when a building has full-year courses or a combination of semester-length and full-year courses, and a user should override credit when a student changes sections of a full-year course between semesters:
- Credit is issued on a semester mark.
- Each course in the Master Schedule that prints on a transcript must have this mark type.
- Credit is calculated on the local course and moves to the state course when you run the Build Course Equivalency option.
- Every course on the PEIMS Course page must have a course sequence code where the length matches the number of semester marks that the course issues. For example, a full-year course with two semester marks could have a sequence of 12 to indicate sequences 1 and 2 of a state course.
- Include final mark types in all year-long courses.
Mark Reporting Configuration
- Navigate to the MR Building Configuration page.
- Select M - Per Credit Marking Period for Assign Credit Override.
Mark Types
- Navigate to the Mark Types page.
- Define a semester mark type in the Multiple Times Per Year section.
- Define a final mark type in the Once Per Year section of the page.
Average Setup
Teachers may choose to enter a final average. If they do not enter an average, you must define an average setup for the final mark type for each marking period in which a multi-part course is completed. For example, if each semester is 9 weeks, then an average setup must exist at marking period 2 and marking period 4.
- From the Administration menu, choose Mark Reporting Setup, choose Calculation Setup, and then select Average Setup.
- Select Process Courses Not Ended.
- Select R – Use Regular Courses for State Course Equivalency.
Course Credit Setup
- Navigate to the Course Credit Setup page.
- Leave Use Courses Not Ended blank.
- Choose the semester mark type for Mark Types for Credit.
- Select Issue Partial Credit.
- Select Use Average Marks Rule.
- Choose the final mark type for Mark Type for Average Check.
- Configure the Absence Rules section as needed.
Course Equivalency Setup
- Navigate to the Course Equivalency Setup page.
- Complete the fields as follows.
Field | Settings |
---|---|
Absences to Upload | Select codes from the field's drop-down list, or click Asterisk to select all codes, then remove any that do not apply. |
.Local Course Combinations | Select One Part. If applicable, check other options. |
Copy Subject Area to State Courses | Select this field. |
Course Retake Rule | Configure as needed. |
Report Cards Data Warehouse Information | Select R – Include Regular Courses Only. |
Transcript Data Warehouse Information | Select B – Include State and Non-Linked Regular Courses. |
Assign Course Credit Calculation | Select R – Include Regular Courses Only. |
Mark Types Setup Panel | Select semester mark types that print on Texas transcripts. |
Course Equivalency Definition
Select Administration from the main menu, select Mark Reporting Setup submenu, select Calculation Setup, then select Course Equivalency Definitions.
- Navigate to the Course Equivalency Definitions page and verify courses to be combined and displayed in the applicable sections.
- Enter semester-only courses as full-year courses.