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Full Year Schedule and Average Rule Most Times Scenario

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The following rules apply when a building has full-year courses or a combination of semester-length and full-year courses, and a user should override credit when a student changes sections of a full-year course between semesters:

  • Credit is issued on a semester mark.
  • Each course in the Master Schedule that prints on a transcript must have this mark type.
  • Credit calculates on the local course and moves to the state course when you run the Build Course Equivalency option.
  • Every course on the PEIMS Course page must have a course sequence code where the length matches the number of semester marks that the course issues. For example, a full-year course with two semester marks could have a sequence of 12 to indicate sequences 1 and 2 of a state course.
  • Include final mark types in all year-long courses.

Mark Reporting Configuration

  1. Navigate to the MR Building Configuration page.
  2. Select M - Per Credit Marking Period for Assign Credit Override.

Mark Types

  1. Navigate to the Mark Types page.
  2. Define a semester mark type in the Multiple Times Per Year section.
  3. Define a final mark type in the Once Per Year section of the page.

Average Setup

Teachers may choose to enter a final average. If they do not enter an average, you must define an average setup for the final mark type for each marking period in which a multi-part course is completed.  For example, if each semester is 9 weeks, then an average setup must exist at marking period 2 and marking period 4.

  1. From the Administration menu, choose Mark Reporting Setup, choose Calculation Setup, and then select Average Setup.
  2. Select Process Courses Not Ended.
  3. Select R – Use Regular Courses for State Course Equivalency.

Course Credit Setup

  1. Navigate to the Course Credit Setup page.
  2. Leave Use Courses Not Ended blank.
  3. Choose the semester mark type for Mark Types for Credit.
  4. Select Issue Partial Credit.
  5. Select Use Average Marks Rule.
  6. Choose the final mark type for Mark Type for Average Check.
  7. Configure the Absence Rules section as needed.

Course Equivalency Setup

  1. Navigate to the Course Equivalency Setup page.
  2. Complete the fields as follows.



Absences to Upload

Select codes from the field's drop-down list, or click Asterisk to select all codes, then remove any that do not apply.

.Local Course Combinations

Select One Part. If applicable, check other options.

Copy Subject Area to State Courses

Select this field.

Course Retake Rule

Configure as needed.

Report Cards Data Warehouse Information

Select R – Include Regular Courses Only.

Transcript Data Warehouse Information

Select B – Include State and Non-Linked Regular Courses.

Assign Course Credit Calculation

Select R – Include Regular Courses Only.

Mark Types Setup Panel

Select semester mark types that print on Texas transcripts.

Course Equivalency Definition

Select Administration from the main menu, select Mark Reporting Setup submenu, select Calculation Setup, then select Course Equivalency Definitions.

  1. Navigate to the Course Equivalency Definitions page and verify courses to be combined display in the applicable sections.
  2. Enter semester-only courses as full-year courses.
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