Early Childhood Data System (ECDS) Submission Processing
The Early Childhood Data System (ECDS) submission reports organization, staff and student identification, teacher class assignment, student class enrollment, and assessment data. The TSDS Download and TSDS Extract options let you create the XML complex types comprising the ECDS submission. You can run the submission either for ECDS Kindergarten (EK or state code equiv KG) or ECDS Prekindergarten (EP or state code equiv PK).
EK - ECDS Kindergarten Submission: LEAs that administer a Commissioner Approved Kindergarten Assessment Instrument are required to submit beginning of year assessment results.
EP - ECDS Prekindergarten Submission: LEAs are required to submit prekindergarten program data regardless of whether or not the LEA administers one or more of the assessments included in the Commissioner’s List of Approved Prekindergarten Assessment Instruments.
The sections that follow explain how to create the download records for this submission and run the extract to generate the XML complex types.
Download Processing
Select Regulatory from main menu, select Extracts submenu, select Downloads, and then select TSDS Download.
In the Download Options panel, specify the required fields from the following table.
Specify the additional processing options in the Download Prompts panel. Refer to the Download/Extract Prompts for more information.
Click Run.
To view task status and retrieve reports, click Tasks/Reports on the Navigation bar.
Field | Description |
|---|---|
Download Type | Select All. You can select Student to filter only the Student information. |
Building List | Select the buildings. |
School Year | Select the school year. |
Submission | Select either EK - ECDS Kindergarten - EK or EP - ECDS Prekindergarten - EP. |
Clear All Existing Download Data | Check to clear the existing downloaded data in the application. |
Pre-Scan | Check to verify your district's data before creating download records. These pre-scan rules check for missing or incorrect data that is needed for a download to process correctly. Added the Rule 10050-0004 to log appropriate errors in the task log messages for the ECDS-EP submission. |
Run Download | Check to run the download process and insert records into the selected download tables. |
Post-Scan | Check to verify the data inserted into a single download table and make sure it adheres to the state rules. |
Cross-Validation | Check to cross-validate data across multiple download tables. |
Run Range | Select the date range for the download. The download will include all data within the selected dates. |
Task/Report Name | Enter a name for the download. |
Select All | Check to select all applicable Download Prompts. |
Extract Processing
Select Regulatory from main menu, select Extracts submenu, select Downloads, and then select TSDS Extract.
In the Extract Options panel, specify the required fields from the following table.
Specify the additional processing options in the Extract Prompts panel. Refer to the Download/Extract Prompts for more information.
Click Run.
To locate the file, click Tasks/Reports on the Navigation bar. The file will be listed on the Tasks and Reports page's Recent Reports panel. Save it to your local machine.
Field | Description |
|---|---|
Extract Type | Select All. You can select Student to filter only the Student information. |
Building List | Select the buildings. |
School Year | Select the school year. |
Submission | Select either EK - ECDS Kindergarten - EK or EP - ECDS Prekindergarten - EP. |
Task/Report Name | Enter a name for the extract. |
Select All | Check to select all applicable Extract Prompts. |
Download/Extract Prompts
This section describes the complex types used for ECDS Processing, and any special conditions that apply.
Extension | Notes |
|---|---|
Course (EDORG) | Reports Course Catalog records for each building you choose to process. The selected Building needs a State Equivalency Code. Each course needs to be assigned to a State Course code through Course Equivalency Definition. |
Local Education Agency (EDORG) | Reports your main LEA's information; this is your district record that is not validation-only. For programs offered by the district, the download uses the following Texas State Reporting validation table: Student Program Type. |
School (EDORG) | Reports the buildings you choose from the Building List. To be reported, a building needs its State Equivalency Code defined (Building Definition). |
Course Offering (MS) | Reports courses included in the Master Schedule that are in progress as of the prompted Run Date for processed buildings. |
Section (MS) | Reports the Additional Master Schedule information for course-sections included in the Course Offering complex type. The course-section must be in progress as of the prompted Run Date. |
Teacher Section Association (STAFF) | Reports staff course-section information based on Master Schedule Staff Date Tracking records where the staff member is associated with a processed course-section as of the Run Date, does not have the Do Not Report in PEIMS checkbox selected, and has one of the following Role IDs: 087 (Teacher) or 047 (Substitute Teacher). |
Student (STUPARENT) | Reports students in the processed buildings. This does not include preregistered students (Current Year Status of P on the Registration page). The download checks to make sure the student is enrolled in the building based on Entry/Withdrawal for the School Year and Run Date. |
Student School Association (STUENROLL) | Reports student building enrollment based on the Building List prompt. Students need to be enrolled in the Entry/Withdrawal building as of the prompted Run Date. |
Student Section Association (STUENROLL) | Reports student course information based on the buildings you chose to process. The download only reports student course information if both the course building and the student's Entry/Withdrawal building are selected in the Building List. To be included, the student needs to be scheduled in the course-section and enrolled in the Entry/Withdrawal building as of the prompted Run Date. |
Staff (STAFF) | Reports staff members with a Responsibilities staff building page record and one of the following Role IDs: 087 (Teacher) or 047 (Substitute Teacher) for the selected buildings. The download also includes staff based on Master Schedule Staff Date Tracking records where the staff member is associated with a processed course-section as of the Run Date, has one of the Role IDs listed above, and does not have the Do Not Report in PEIMS checkbox selected. |
Student Special Ed Program Association (STUPROGRAM) | (Applicable only when the submission type is EP - ECDS Prekindergarten - EP in both TSDS Download and TSDS Extract). Reports students who meet the following rules:
In addition, the following conditions must be met:
Refer to the Special Ed Program section for more information on how Special Ed data is reported. |
Additional Download Processing
The download does not include summer school courses in ECDS submission processing.
The download excludes courses where the Course Catalog's State Course code begins with SA, SE, SR, SS, or 8. This applies to the following complex types: Course, Teacher Section Association, Course Offering, Section, Staff, and Student Section Association.
If a staff member is the teacher of record for multiple sessions of the same Master Schedule course-section, the Staff complex type processes the Staff Date Tracking information for Session 1.
If there are no students scheduled in a course-section on the Run Date, the download does not create the Section and Course Offering complex type records.
The LEA download will process Family Engagement Plan Link from the PEIMS district-defined page for the EP submission type.
The Student download includes students who are assigned to grades with state code equiv PK (for EP submission) or KG (for EK submission) as of the run date selected. It will process two new fields: LEP state code equiv E1390 (for EP and EK) and Economic Disadvantaged state code equiv E1387 (for EP only).
The Course Offering download limits EP to PK courses and EK to KG courses.
The Teacher Section Association download includes only the courses that have students in grades with state code equiv KG (for EK submission) as of the run date selected.
The Student download or extract includes the ECONOMIC_DISADVANTAGED_CODE_E0785 element for the school year 2020-21 ECDS (EP) submission.
The Student Enrollment Extension download/extract includes the ENTRY_TYPE_E1435, STUDENT_INSTRUCTION_E1558, and PK_SCHOOL_TYPE_E1555 elements for the school year 2020-21 ECDS (EP) submission.
The Student download or extract for the ECDS (EK) submission will exclude students that withdrew on the start date of the run range.
The Education Organization Interchange will have TX-ChildCarePartnership sub-complex type to be reported in the LocalEducationAgencyExtension when the ECDS PK Collection is selected at runtime. The E1726 - Child Care Operation Number (TX_ChildCareOperationNumber) is reported for each childcare facility partner organization, which are active for the school year being reported.