Create Course Download Records
The Course/Staff/Student Download option will create the Campus-Course Section (300) download record for the summer submission.
Refer to PEIMS Summer Submission Checklist for a list of the options that should be run prior to creating download records.
To run the Course Download
- Select Regulatory from the main menu, select Extracts submenu, select Downloads, and then select Course/Staff/Student Download.
- In the Download Type field, select Course, and then, in the Submission Period field, select 3 - Summer.
- Specify the additional processing options on the Prompts panel. For more information, refer to the Fields table.
- Click Run.
- Use the Tasks/Reports options on the Navigation bar to view task status and retrieve reports.
| Fields | Description |
|---|---|
| Download Type | Select Course to create the course download records. |
| Submission Period | Select 3 - Summer. |
School Year | Enter the last year of the school year you want to process. |
| Run Date | Not used |
| Process Type | Select whether you want to create download records or scan for errors.
|
| Skip Error Logging | Check this box if you want to download data without logging errors. |
Clear Existing Records | Check this box if you want to purge course download records and create new records for courses. If this box is not checked, the program will not generate a new download record for a course with an existing record. |
Task/Report Name | If you want to rename the task and report file, change the text that displays in this field. If you use the / (slash) character, _ (underscore) will be used in the task and report name. |
Record Types to Process | Series of checkboxes to select the download records you want to process. When you select a submission, the system defaults to process all record types for that are reported for a submission. For a list of the records reported for a submission, refer to PEIMS Records by Submission. |
Course Download Sequence Examples
The following table shows what 300 records will be created based on your Course setup.
Course | PEIMS Course –Sequence | Pass/Fail Setup Mark Types | 300 Records Created |
|---|---|---|---|
Year Long High School Course | 12 (Both Halves Of A 2 Semester Course) | A mark type defined as a Sem Mark Type for the building is issued for this course during marking periods 2 and 4 | 2 records created, one for sequence 1 and one for sequence 2 |
Year Long High School Course | 0 (1 Semester Course) | A mark type defined as a Sem Mark Type for the building is issued for this course during marking period 2 | 1 record created, using sequence 0. |
Semester Long High School Course (part of a state course) | 1 (1st Half Of A 2 Semester Course) | A mark type defined as a Sem Mark Type for the building is issued for this course during marking period 2 | 1 record created, using sequence 1. Note that there should be another course defined for the same State Course with Sequence 2. |
Non-High School Course | A (Non-High School Year Long Course) | A mark type defined as the Final Mark type for the building is issued once for the course (probably at the end of the year). | 1 record created, using sequence A. |
Non-High School Course | 12 (Both Halves Of A 2 Semester Course) | A mark type defined as the Final Mark type for the building is issued once for the course (probably at the end of the year). | 1 record is created (regardless of the Course Sequence), using sequence A. |
300 Records for Courses Outside Enrollment Building
The Course Download has special processing to handle a student's course taken outside his or her enrollment (Entry/Withdrawal) building. When it finds a student course in this case, the download creates the 300 record with a Campus ID set as the student's enrollment building, rather than the building where the course is held.
This gives the student's enrollment building a 300 record which can be reconciled with the student's 415 Course Completion Data record for the course since 415's also use the student's Entry/Withdrawal building (Campus ID of Enrollment).